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HomeMy WebLinkAbout1978-11-22; Encina Joint Advisory Committee Ad Hoc; MinutesENCINA JOINT POWERS MINUTES OF THE JOINT ADVISORY COMMITTEE MEETING HELD ON WEDNESDAY, NOBEMBER 22, 1978 AT THE ENCINA WATER POLLUTION CONTROL FACILITY CONFERENCE ROOM Ed Stiles Stanley Mahr, Vice Chairman 1. CALL TO ORDER Chairman Stiles called the meeting to order at 9:05 A.M. ROLL CALL Present; Vista Sanitation District City of Carlsbad Buena Sanitation District San Marcos County Water District Leucadia County Water District Encinitas Sanitary District County of San Diego Encina Joint Powers Absent: Vista Sanitation District City of Carlsbad Buena Sanitation District JAC Counsel Guests: City of San Marcos C M Engineering Associates Encinitas Sanitary District League of Women Voters Leucadia County Water District Joe Zapotocky, Don Todd A. J. Skotnicki, Ron Beckman Ed Stiles Jim McKay, Stanley Mahr Dick Hanson, Stan Van Sickle Mark Schneider, Jack Filanc Jim Frandsen Les Evans, Mary Taylor Dan Carr Mary Casler Bill Dominguez Roy H. Gann, Esq. Rick Gittings Jerry Frieling Jack Kubota Ruth Honnold, Jane Skotnicki Eric Elliott JOINT ADVISORY £%1MITTEE MEETING MINUTES - NOVEMBER 22, 1978 2. MINUTES OF THE JAC MEETING OF NOVEMBER 22, 1978 Chairman Stiles asked for the approval of the November 22, 1978 minutes. Mr. Zapotocky moved that the minutes be approved as submitted. Seconded by Mr. Mahr, the motion carried unanimously. INFORMATION 3. REVIEW OF WASTEWATER CHARACTERISTICS, DESIGN PARAMETERS AND GRANT ELIGIBILITY Mr. Evans felt that the JAC would be interested in this report for which the information was provided by each of the agencies. This report will go to the State and will be important in de- termining our population eligibility, the design of the plant, as far as BOD and suspended solids removal, and also in deter- mining whether or not our inflow/infiltration problems are seri- ous enough to warrant correction by upgrading sewer lines. If we use the CPO projections, we should be building a 22 MGD plant rather than an 18 MGD plant to meet our needs for the next ten years. Our inflow/infiltration, based on last winter's rainfall, shows that we are going to need greater peaking capacity than was orig- inally designed in Brown and Caldwell's 1975 Facilities Plan. It also shows that our agencies are all within the State and Fed- eral guidelines as far as not having to upgrade sewers to prevent inflow/infiltration. The up-to-date investigation of the suspended solids and BOD loading shows that the design parameters of approximately 250 parts/million are still accurate for the design loading here. Mr. Evans asked that the agencies read this report and, if there are any discrepancies, get back to him so that it can be changed. Mr. Zapotocky asked if the Regional Board accepted our request to recalculate project eligibility. Mr. Evans said that the CLate Water Resources Control Board has authorized their staff to re-evaluate our eligibility based on the CPO figures which means that our eligibility could go up over 18 MGD. 4. JAC MANAGEMENT SUBCOMMITTEE MEETING OF NOVEMBER 14, 1978 (ORAL REPORT) - 2 - JOINT ADVISORY^^MMITTEE MEETING MINUTES - NOVEMBER 22, 1978 Chairman Stiles stated that, at the last Management Subcommittee meeting, we came closer to a decision than since we started. Two of the agencies have an interest in assuming the responsi- bility of the administration of this plant. The two interested agencies are Vista and Leucadia. Each of these agencies is to submit a proposal to the Subcommittee. The Subcommittee will review it and try to make a decision as to which way they want to go and then make a recommendation to the JAC. A Management Subcommittee meeting is scheduled to be held on Wednesday, December 27, 1978 at 9:30 A.M. at the Encina facility. ROUTINE REPORTS 5. OPERATIONS AND MAINTENANCE REPORT Mr. Evans said that the cleaning and installation of the new heating and mixing system on Digester 2 has been completed. The digester has been back in operation for about two weeks. We are still not feeding it its entire share of the solids, that we removed from the sedimentation tank, so we can't say that it's in full operation. Digester 1 will be taken out of service on Monday, November 27 for cleaning. When that's complete, the contractor will come in and hang the cover. Our schedule says we will be complete by December 15. The Industrial Waste Study is lagging a little bit. There was a meeting with each of the agencies and we have submissions from all six agencies. The County Industrial Waste Section is review- ing those industries which they have not reviewed in the past or which need to be up-dated. On Monday, November 27, Mr. Evans is to appear before the RWQCB to hear a report from their staff on the progress we are making on meeting our time schedule. The RWQCB staff seems to think that we are proceeding on schedule and he didn't feel there would be any problem. Mr. Schneider asked if we had received any odor complaints. Mr. Evans answered that we had received two complaints from the RWQCB but that they were not checking the plant daily. We also received two complaints from Altamira although not in the past several weeks. On Phase III, we received more renderings from the architect. The comment was made that there were a lot of buildings. - 3 - JOINT ADVISORY^MMITTEE MEETING MINUTES - NOVEMBER 22, 1978 Mr. Evans said that, after Phase III has been completed, every- thing will be enclosed. The question of odor control systems and their cost was raised. Mr. Beckman explained that the original project report talked about using biofiltration as a part of the secondary treatment. There was also a separate section on biotowers for odor control. The issue at hand is whether or not a biotower will really do the job and we don't want to experiment. The only thing that has proven to do the job is the activated carbon but, as Mr. Evans pointed out, it will cost $1 million/year to operate a proven system so the compromise is to put in biotowers and back them up with activated carbon; the contention of the design engineer being that the biotowers will work if it's not over- loaded so when we get into a period when we might be overload- ing, the activated carbon would be brought in. The activated carbon is not intended to be used full time. Mr. Evans said that he thought what the Design Review Committee is proposing is to try to back up our system, which will probably be adequate most of the time, with a system that seems to work although it is expensive. No final decision has been made and there's going to be another decision point after the value en- gineering team meets and after the State's comments. He added that if anyone else would like to join the Design Review Com- mittee, they would be more than welcome. Mr. Zapotocky asked for an explanation of the sludge line break- ing. Mr. Evans explained that the sludge pump room was undergound at the north end of the sedimentation tanks. The sludge line has a glass section of pipe in it so you can actually see the con- sistency of the sludge that is being removed from the sedimen- tation tanks. Every once in awhile, the glass will leak and the operators will tighten it up. The operator went through their normal routine and the next morning the room was filled with 5 ft. of sludge. Mr. Evans asked Mr. Dietrich what he planned to do so there would be no recurrence. Mr. Dietrich said that he was checking on putting in a by-pass line to by-pass the sight glass or put a stainless steel sleeve with clips on it on the sight glass so if the glass should break, the sleeve would prevent the sludge from leaking through. 6. SULFIDE CONDITION REPORT Mr. Evans reported that this was self-explanatory. - 4 - JOINT ADVISORY^%MMITTEE MEETING MINUTES - NOVEOTER 22, 1978 7. EXPENDITURE REPORT Mr. Evans said that this report is starting to have some mean- ing after a third of the fiscal year has passed. Under Encina operation, we are 25% below the pro-rated budget and we're 33% below for the overall operation. On Page 3, under JAC Consulting, we've only spent $296 so far in the fiscal year since Chuck Oldsen has retired and the County has really not assigned anybody to do the in-depth work that Chuck used to do. The only place we seem to be over is the industrial waste mon- itoring in San Marcos. He said he would check to see why that was so high. Mr. Schneider asked if Ron Waters was still at the plant. Mr. Evans replied that he was only spending one day a week here and his primary assignment was the Lakeside/Ramona area. Mr. Zapotocky asked how many people we were short. Mr. Evans answered that we were missing 2 Operator II1s, 1 Operator I and 1 Operator III. Mr. Zapotocky asked if the County was recruiting. Mr. Evans said he was unaware if they were and that the County has frozen the positions. Mr. Hanson asked if we were finding it difficult to operate the facility with less than a full complement. Mr. Dietrich replied that we were doing what has to be done but that preventive maintenance had been somewhat neglected. Mr. Schneider said that, if we felt we needed some help, he would send someone over. Mr. Dietrich said that, from time to time, they had made use of Leucadia's equipment and thanked Mr. Schneider for his offer. ACTION 8. APPOINTMENT OF A SELECTION COMMITTEE FOR A CONSTRUCTION MANAGEMENT CONSULTANT - 5 - JOINT ADVISORY COMMITTEE MEETING MINUTES - NOVEMJ«« 22, 19783VEMJ«R Chairman Stiles appointed Messrs. Filanc, Todd, McKay, Beck- man, Kubota and Hanson to the committee. Chairman Stiles will serve on the committee until someone from Buena is selected. Mr. Schneider asked what this committee was going to do. Mr. Evans said that the JAC had authorized him to request proposals for construcion management services. We have re- ceived five proposals and all five firms are well qualified. What we need is a committee to evaluate the proposals and then make a recommendation to the JAC whether to hire one of these firms or manage the construction in-house. The JAC will have to make a recommendation to the six agencies because this is going to take another supplement. Vista does not have any authorization to enter into agreements for any Step 3 construction services. These services, however we de- cide to do them, would be fully grant eligible; 75% Federal and 12*5% State. A Construction Management Committee meeting was scheduled for Friday, December 1, 1978 at 9:00 A.M. at the Encina facility. 9. APPLICATION FOR PERMIT TO DISCHARGE SLUDGE TO THE ECKE RANCH Mr. Evans said that when Digester 2 was cleaned, Hubbard Con- tracting Company was able to dispose of the digester contents in a remote canyon on the Ecke Ranch in Encinitas. Since that time, the Regional Board has notified us that we can no longer do this without a permit and they would like us to make appli- cation for a Waste Discharging Permit. The permit form is not too difficult with the exception of two things. First, it re- quires some geological work to be done to determine which way seepage would go and, secondly, we will have to do an eviron- mental assessment. Mr. Schneider moved to authorize the General Manager to expend $600 to $1,000 for the necessary geological work. Seconded by Mr. Mahr, the motion carried. OTHER BUSINESS The December 20, 1978 JAC meeting will be adjourned to the Bridge Room at Lake San Marcos for our annual Christmas luncheon. A request for early reservations was made by Ms. Taylor. - 6 - JOINT ADVISORY ^^MITTEE MEETING MINUTES - NOVEMBER 22, 1978 ADJOURNMENT There being no further business, the meeting adjourned at 10:20 A.M. The next regularly scheduled JAC meeting will be on Wednesday, Jan- uary 24, 1978 at 9:00 A.M. at the Encina Water Pollution Control Facility. Respectfully submitted, M. Gunn Taylor Secretary to the JACecre MERRY CHRISTMAS HAPPY NEW YEAR - 7 -