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HomeMy WebLinkAbout1978-12-20; Encina Joint Advisory Committee Ad Hoc; Minuteso ENCINA JOINT POWERS MINUTES OF THE JOINT ADVISORY COMMITTEE MEETING HELD ON WEDNESDAY, DECEMBER 20, 1978 AT THE ENCINA WATER POLLUTION CONTROL FACILITY CONFERENCE ROOM Ed Stiles, Chairman Stanley Mahr, Vice Chairman 1. CALL TO ORDER Chairman Stiles called the meeting to order at 9:00 A.M. ROLL CALL Present: Vista Sanitation District City of Carlsbad Buena Sanitation District San Marcos County Water District Leucadia County Water District Encinitas Sanitary District County of San Diego JAC Administrator JAC Counsel Encina Joint Powers Guests: Carlsbad Chamber of Commerce C M Engineering Associates County of San Diego Encinitas Sanitary District League of Women Voters Leucadia County Water District Joe Zapotocky, Dan Carr A. J. Skotnicki, Mary Casler Ed Stiles, Bill Dominguez Jim McKay, Stanley Mahr Dick Hanson, Stan Van Sickle Mark Schneider, Jack Filanc Jim Frandsen Ron Beckman Roy H. Gann, Esq. Les Evans, Mary Taylor Don J. Brown John Murk Keith Boger, Clyde C. Dietrich Jack Kubota Ruth Honnold Eric Elliott, Joan Geiselhart Chuck Oldsen JOINT ADVISqf*1) COMMITTEE MEETING MINUTES - DECEMBER 20, 1978 3. MINUTES OF THE JAC MEETING OF NOVEMBER 22, 1978 Chairman Stiles asked for the approval of the Novemer 22, 1978 minutes. Mr. Zapotocky moved that the minutes be approved as sub- mitted. Seconded by Mr. Van Sickle, the motion carried unanimously. INFORMATION 3. RWQCB CEASE AND DESIST STATUS REPORT Chairman Stiles called on Mr. Evans to report on the RWQCB Cease and Desist status. Mr. Evans stated that this report was prepared by the RWQCB staff and, essentially, is a progress report on what we are doing to meet the time schedule on our cease and desist or- der. Since the Regional Board will not meet again until January 22, 1979, they wanted to make sure that we were on schedule. We appeared before them on November 13 and, at that time, it was the staff's opinion that the measures taken to control odors during the progress of the compli- ance work had been effective. At the time this report was prepared and the day we appeared before the RWQCB, we were on schedule with our project. We are not on schedule now. The contractor, who is cleaning the digester, had to haul the contents of that digester to Otay since we could not discharge at the Ecke Ranch. Otay would only take a maximum of 7 loads of the digester sludge a day which is about 7,000 gallons/load. When they started hauling, the sludge in the digester was about 200,000 gals, so it's been a real slow process. They finished on Decem- ber 19 and are doing the final cleanup work now. The con- tractor, who is supposed to fix the cover in place, is sup- posed to come in December 21 to take some measurements and do the final cutting on the structural steel which he is going to stick in there to support that cover. Mr. Schneider asked if we really hadn't found out what causes the foaming. Mr. Evans replied that we've completed the Industrial Waste Survey and he thanked all of the agencies whose staff did a lot of work on it. Beside the County Industrial Waste Di- vision doing a full study, each of the six agencies also - 2 - JOINT ADVISORS COMMITTEE MEETING MINUTES - DEWMBER 20, 1978 submitted lists of all the commercial and industrial dis- chargers including gas stations, restaurants and all kinds of businesses which could possibly causing us a problem. Jack Thomas of the County inspected those, which he had not already inspected, and we came up with nothing. The study is complete and we've met with the Regional Board staff and presented our findings. They don't have any suggestions of any additional work we could do. PHASE III CONSTRUCTION COSTS Chairman Stiles asked Mr. Evans for a report on the Phase III construction costs. Mr. Evans stated that this is simply an updated estimate of what Brown and Caldwell feel are construction costs for the Encina Project. He asked the JAC to note that there are two columns; the previous estimate which was made in 1974-75 and the column on the right which is an estimate using 1974-75 costs applied to the changed scope of work. He pointed out the bottom line assuming that July, 1978 is the mid-point of construction, what we actually expect to spend on this project that would have cost us around $20 mil- lion in 1974-75, is $39,850,000. Mr. Evans said that the State and EPA are re-evaluating our eligibility based on the CPO population figures which have been adopted by the local governments of San Diego County and have also been approved by the Office of Planning and Research, EPA, etc. Mr. Evans" opinion is that our eligibility is going to go over the 18 mod plant that the EPA has approved. Mr. Evans handed out a letter from the State Office of Plan- ning and Research to the City of San Marcos. He stated that the agencies, who are having problems with sewer capacity, have written the Governor's office, the EPA and the State Water Resources Control Board. This letter was a response to Bill Bradley who is the City Manager of San Marcos. He asked the EPA why we were being limited on sewer capacity here and, you'll notice, in the second paragraph of this letter it says "if progress continues toward adoption and implementation of San Diego's Air Quality Plan, a Step 3 grant for construction is anticipated to be approved in the spring of "79. The EPA at this time has not seen anything which would make them believe that this would not happen." - 3 - JOINT ADVIS^*j COMMITTEE MEETING MINUTES - DECEMBER 20, 1978 Mr. Evans continued that he had contacted Stuart Shaffer at the CPO and asked him what he felt about the EPA restricting our capacity because of air quality and Shaffer said that, although the EPA had not yet approved the new RAQS plan, he felt the air quality restrictions would be lifted on this plan. Mr. Schneider asked Mr. Evans if there was any more information about the possibility of this plant remaining primary. Mr. Evans replied to the negative adding that the EPA has not put out the final regulations and is still not accepting ap- plications. 5. DESIGN REVIEW COMMITTEE MEETING OF DECEMBER 6, 1978 Mr. Evans said that this item is just a continuation of the discussion we had been having. He had promised the JAC that he would try to keep them better informed about what was go- ing on in the Design Review Committee's meetings so he will include his notes on those meetings in the agenda packet. One of the items, which this committee has been discussing, is Encina as a regional solids handling facility. Some of the agencies, who are working on satellite facilities, have indicated interest in not handling solids at the satellite site for obvious reasons. This complicates the project here even more. For instance, if this is going to be a regional solids handling facility, we're going to need obviously more digestion and dewatering capabilities. Also, those agencies, who would send their solids down to this plant mixed in raw sewage, would put.an additional load on the primary clari- fiers and biofilters in removing those solids again. All of these things have to be taken into consideration and the in- formation, that our design engineer has to work with right now from the satellite plant design, is still not firm. Mr. Evans stated that Leucadia and San Marcos seem to be ready now and he didn't know if they should be dealing with the other agencies to get this included in Phase III. Because they're ready now and the other agencies might want to wait or maybe they would like to make a decision now and get in with Leucadia and San Marcos. Chairman Stiles suggested that this be turned over to the De- sign Review Committee and they, in turn, would advise the JAC. Mr. Beckman said the solids handling item was raised at the meeting but it has not been a specific responsibility brought to them by the full JAC. - 4 - JOINT ADVISdCOMMITTEE MEETING MINUTES - DECEMBER 20, 1978 Mr. Zapotocky moved that the Design Review Committee take under consideration the possibility of making this a solids handling facility with the possible acceptance of solids from satellite plants as they develop. Seconded by Mr. Carr, the motion unan- imously carried. ROUTINE REPORT 6. OPERATIONS AND MAINTENANCE REPORT Mr. Evans had nothing to report. 7. SULFIDE CONDITION REPORT Mr. Evans recommended that the weekly sampling for this report be reduced to monthly due to the present manpower shortage. He also recommended that this report no longer be included in the JAC packet unless there was some significant change in the results. 8. EXPENDITURE REPORT Mr. Evans had nothing to report. ACTION 9. CONSTRUCTION MANAGEMENT PROPOSAL EVALUATION COMMITTEE Mr. Evans reported that the committee had met on December 12, 1978 and five firms had been interviewed. No decision had been reached and they will continue to meet. 10. ELECTION OF OFFICERS AND APPOINTMENT OF JAC REPRESENTATIVES Mr. Schneider moved that Ed Stiles be reappointed as Chairman of the JAC. Seconded by Mr. Zapotocky. Mr. Zapotocky moved that Stan Mahr be reelected as Vice Chair- man. Seconded by Mr. Schneider. Chairman Stiles called for a vote on both motions. Both mo- tions passed unanimously. - 5 - JOINT ADVISC^l COMMITTEE MEETING MINUTES - DECEMBER 20, 1978 11. REQUEST FOR MILITARY LEAVE Mr. Evans explained that the unit he was in was a backup unit for Guam and every third year they were supposed to go to Guam. The last two years he went to San Diego and Camp Pendleton and was able to keep up with what was going on. Chairman Stiles said that, for the record, JAC would take a vote on it. The motion (but there wasn't any made) unani- mously carried. 12. APPROVAL OF FISCAL YEAR 1977-78 AUDIT REPORT Chairman Stiles asked if everyone had a chance to review the Audit Report. Mr. Evans stated that there was an error on it. He notified the Vista Sanitation District that Carlsbad doesn't really owe them $73,495. The auditor credited $160,439 to the Vista San- itation District's account for last fiscal year which should not have been credited until this fiscal year. Vista Sanita- tion owes Carlsbad $5,105. Mr. Evans said he would write the above information to the auditor and send a copy of his letter to all of the agencies. Mr. Skotnicki moved that the audit report be accepted with the modifications as described by the General Manager. Seconded by Mr. Zapotocky, the motion carried. OTHER BUSINESS 13. CHANGE OF DATE FOR JANUARY MEETING Mr. Evans stated that, because he would be on military leave, he didn't know if the JAC wanted to move the regular meeting up a week or if they preferred that Mr. Beckman handle it. Chairman Stiles asked Mr. Evans for a date when he would be available. Mr. Evans suggested that the meeting be moved up the the third Wednesday, instead of the fourth, which would be January 17, 1979. It was decided to change the meeting to Wednesday, January 17, 1979. C COMMITTEE MEETING MINUTES - DECEMBER 20, 1978 ADJOURNMENT There being no further business, the meeting adjourned at 10:30 A.M. to the Bridge Room at Lake San Marcos. Once everyone found the Bridge Room, which was a well-guarded secret, the meeting was reconvened. Holiday Greetings were exchanged and everyone of the 33 persons pre- sent made absolutely brilliant speeches. Mr. Evans presented each of the JAC members with a meaningful momento with a dedication to the JAC's many accomplishments of 1978. The next regularly scheduled JAC meeting will be on Wednesday, Janu- ary 17, 1979 at 9:00 A.M. at the Encina Water Pollution Control Facil- ity. Respectfully submitted, M. Gunn Taylor Secfetaxy to the JAC V - 7 -