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HomeMy WebLinkAbout1979-05-09; Encina Joint Advisory Committee Ad Hoc; Minuteso ENCINA JOINT POWERS MINUTES OF THE SPECIAL JOINT ADVISORY COMMITTEE MEETING HELD ON WEDNESDAY, MAY 9, 1979 'AT THE ENCINA WATER POLLUTION CONTROL 'FACILITY CONFERENCE ROOM Ed Stiles, Chairman Stanley Mahr, Vice Chairman 1. CALL TO ORDER Chairman Stiles called the meeting to order at 9:03 A,M, ROLL CALL Present; Vista Sanitation District City of Carlsbad Buena Sanitation District San Marcos County Water District Leucadia County Water District Encinitas Sanitary District County of San Diego JAC Administrator JAC Counsel Encina Joint Powers Absent; Vista Sanitation District Leucadia County Water District Encina Joint Powers Guests: Encina Chief Operator County of San Diego L. A. Times League of Women Voters Leucadia County Water District Joe Zapotocky A, J, skotnicki, Mary easier Ed Stiles Jim McKay, Stanley Mahr Dick Hanson, Eric Elliott Mark Schneider, Jack Filanc Gary Decker Ron Beckman Roy H. Gann, Esq. Mary Taylor Dan. Carr Stan Van Sickle Les Evans Clyde Dietrich Keith Boger Nancy Ray Ruth Honnold Harold Henning SPECIAL JOINT ADVISORY ^MITTEE MEET IMG MINUTES - MAY 9, 1979 1. ELEVENTH SUPPLEMENT TO THE BASIC AGREEMENT PROVIDING • THE LEUCADIA COUNTY WATER DISTRICT BECOME OPERATOR AND ADMINISTRATOR OF ENCINA WATER POLLUTION CONTROL FACILITIES Chairman Stiles called upon Mr. Zapotocky as chairman of the Management Subcommittee. Mr. Zapotocky said that the committee had met and each of them had ex- pressed concerns which now had been incorporated in the draft. He felt that Vista's concerns had been fully answered although he could not speak for his board since Mr. Carr was out of town. He personally felt that the draft had done the job which had been expected. Mrs. Casler referred to SECTION 9 of the proposed supplement and moved that it read as follows: "SECTION 9: Leucadia, with the approval of the Joint Advisory Committee, shall assign one person to the Encina Water Pollution Control Facility whose sole responsibility shall be that of managing said facilities." Mr. Skotnicki said that he wanted to mention to the entire JAC that he had suggested that the manager report directly to the JAC for operation of the plant and to Leucadia for everything else. This was something that had been discussed and supported by the Carlsbad City Council to give JAC a little more authority. Mr. Gann said that it had been discussed at the Subcommittee Meeting that any directions or any reports would be the responsibility of the operator/ administrator which would be Leucadia. If the JAC was unhappy or wanted to give any directions, they should not be given to the manager but to Leucadia because, legally, Leucadia has the responsibility. Mr. Zapotocky referred to SECTION 12 and said the language was that which was recommended by the Subcommittee. He noted that the Subcommittee also gave Leucadia a way out which is in SECTION 11. Mr. Hanson said that it was the intent that the manager do all of the re- porting to the JAC as in the past and, if there are any particular dictates, Leucadia would see to it that, the manager perform in that regard. He felt that we had to be very careful, through the verbage of the agreement, to not preclude the fact that they, as the operator, are responsible. Even though the manager is an employee of Leucadia, if the JAC dictates that something be done then it will be up to Leucadia to see that it's done. Mr. Schneider moved to approve the Eleventh Supplement to include the mo- tion previously made by Mrs. Casler. Seconded by Mr. Zapotocky, the motion unanimously carried. - 2 SPECIAL JOINT ADVISO^COMMITTEE MEETING MINUTES - MAY 9, 1979 Chairman Stiles noted there was a change in SECTION 15. In the seventh" line of this paragraph, the word "if" should be changed to "is". Mr, Zapotocky asked Mr Gann if, with the JAC recommendation, he would prepare the necessary resolutions that could be signed in counterparts. He also asked who would be responsible for the agreement itself. Mr. Gann said that once he was advised that the boards are going to ap- prove , he would prepare a resolution for adoption by each of the agencies. When he sends them to the agencies, he will request that they send them back to the JAC so that a complete set will be here at Encina. The mas- ter is kept in Mr. Gann's office and is unsigned because he makes counter- parts. When Mary gets all of them back, she inserts the date (the last date being the date the last agency signed) and furnishes Mr. Gann a copy. He continued that by keeping everything at Encina, we will have continuity and can get to our records immediately. Mr. Zapotocky asked what was necessary to terminate the present contract with the County. Mr. Gann said that a very short termination agreement could be prepared which could be adopted at the same time as.the resolution approving the Eleventh Supplement. Mr. Decker said there was some verbage in the County's contract that ter- mination be performed at the end of a fiscal year. Mr. Hanson said it was the intent for the takeover to become effective July 1, 1979 assuming that the ratification of this Supplement can be accomplished by the May 23, 1979 regular JAC meeting. Mr. Zapotocky said that his next Board meeting would not be until June 2, 1979. He continued that the County retirement system would take some time to terminate and it would also take some time to get involved in Leucadia's retirement system. Mr. Hanson said that Leucadia had been somewhat reluctant to sit down with the County employees because the JAC had not taken any direction. 4 Mr. Zapotocky said that he couldn't offer'any guarantee until his Board signs on the dotted line but he felt that the process should be started. He said that possibly he could get a special meeting to convene on May 14, but there were two council members out of town at the present time. He also said that the biggest problem we would have would be with the Board of Supervisors because they don't move as quickly as some of us are able to. - 3 - SPECIAL JOINT ADVISORY cITTEE MEETING MINUTES - MAY 9, 1979 Mr. Hanson asked if it would be alright with the JAC if Leucadia would hold personal discussions with the employees to inform them how the transition might take place, the benefits and sick leave, etc. might be handled. Chairman Stiles urged Leucadia to sit down with the employees as quickly as possible because if some of them didn't want to go to Leucadia, they should be prepared to get outside people. Mr. Hanson asked that Leucadia be authorized to obtain from the City of Carlsbad what has been done to date on the General Manager and that a committee be .formed to meet and review the applications and recommend the final selections to JAC. Mr. Zapotocky moved to Mr. Hanson's request as written above. Seconded by Mr. Mahr, the motion unanimously carried. Chairman Stiles said there had been two Selection Committees, one of which sat down and reviewed all of the applications. Then, this committee recommended their choices to another Selection Committee who decided which would be the best. The Selection Committee to review the applications will consist of: Joe Zapotocky Ed Stiles A. J, Skotnicki Dick Hanson Jim McKay Mark Schneider Mr. Decker questioned whether the County would continue to perform the industrial waste monitoring. The JAC agreed that it would be more advantageous to have County continue these services. Mr. Zapotocky moved that Leucadia be instructed to develop an agreement with the County, following the ratification of the Eleventh Supplemtnt, to perform industrial waste monitoring. Seconded by Mr, Mahr, the motion unanimously carried. Mr. Zapotocky said he was very much concerned with the capital assets of the plant and wondered if it was possible to get an inventory of what belongs to the member agencies and what replacements would have to be made in the way of trucks, etc. Mr. Hanson felt that Leucadia had sufficient equipment to see them through the interim. - 4 - aOMMITTEE MEETING •MINUTES - MAY 9, 1979 Mr. Decker said that County had a problem with the number of chemists they had aboard. If the chemist leaves to go with Leucadia, the County will be out of luck because, at the present time, the chemist divides his time between Encina and San Elijo. There has been a proposal sug- gested that there may be some consideration with regard to overall lab- oratory operation and perhaps a joint type of operation could be looked into. Chairman Stiles said that this was a good opportunity for Leucadia to think of a plan, discuss it with County.and come up with an answer. 2. REVISED BUDGET Chairman Stiles asked if there were any questions on the revised budget sheets. Mr. Schneider wondered why the budget had gone up so much. Chairman Stiles asked Mary if she would look into this and report back to the JAC. 3. DECREASING OF DIGESTERS * Chairman Stiles asked Mr. Dietrich to report on the degreasing of the digesters. Mr. Dietrich said that we had removed the grease and no results had been received as yet on the testing which was being done by C M Engineering. The heavy metals in the digester are in suspension and when grease is added, it releases these metals and puts them into solution. Since the grease has been removed and is being hauled away, the operating parameters are exactly where we want them. He suggested that we continue hauling the grease out because the digesters were working great. The only thing he couldn't brag about, was that the gas production because the gas meters are not operating properly but the quality of gas is outstanding. He continued that Mr. Rognlie and Mr. Row- Ian, our chemist, are working very closely together on these digesters. Chairman Stiles said that this was very encouraging to hear and that this was the first good report we have had in years. The JAC agreed. ADJOURMENT There being no further business, the meeting was adjourned at 10:00 A.M. Respectfully submitted, M. Gunn Taylor to the JAC - 5 -