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HomeMy WebLinkAbout1979-06-27; Encina Joint Advisory Committee Ad Hoc; MinutesENCINA JOINT POWERS MINUTES OF THE JOINT ADVISORY COMMITTEE MEETING HELD ON WEDNESDAY, JUNE 27, 1979 AT THE ENCINA WATER POLLUTION CONTROL FACILITY CONFERENCE ROOM Ed Stiles, Chairman Stanley Mahr, Vice Chairman 1. CALL TO ORDER Chairman Stiles called the meeting to order at 9:00 A.M. ROLL CALL Present; Vista Sanitation District City of Carlsbad Buena Sanitation District Leucadia County Water District Encinitas Sanitary District County of San Diego JAC Administrator JAC Counsel Encina Joint Powers Absent: San Marcos County Water District Guests; Brown and Caldwell C M Encineering Associates County of San Diego Encina Chief Operator League of Women Voters Leucadia County Water District Lowry & Associates San Marcos County Water District Supervisor Eckert's Office General Manager Selectee Joe Zapotocky, Dan Carr A. J. Skotnicki, Mary Casler Ed Stiles, Bill Dominguez Dick Hanson, Stan Van Sickle Mark Schneider, Jack Filanc Jim Frandsen Ron Beckman Roy H. Gann, Esq. Les Evans, Mary Taylor Jim McKay, Stanley Mahr Graham Fraser, Ann Cowley Jerry Frieling, Libby Tortorici Keith Boger Clyde Dietrich Ruth Honnold, Jane Skotnicki Eric Elliott, Regina Ash Bob Hanson, Harry Newport Tony Lauricha Richard Schulman Bob Goodman JOINT ADVISORY COMif*STEE MEETING MINUTES - JUNE 27,S»79 Chairman Stiles introduced Mr. Robert Goodman who has been selected to become the new General Manager of Encina as of July 1, 1979. 2. MINUTES OF MAY 23, 19.79 JAC MEETING Chairman Stiles asked for the approval of the May 23, 1979 minutes as submitted. Mr. Skotnicki felt that Item 6 was not as complete as it should have been. Mr. Zapotocky moved that the May 23, 1979 minutes be held in abeyance until the July 25, 1979 meeting. Seconded by Mr. Skotnicki, the motion carried. Note: The minutes reflect the additions requested by Mr. Skotnicki and are included in the July 25, 1979 agenda packet. INFORMATION 3. CONDITIONS OF THE ENCINA PRECISE DEVELOPMENT PLAN Mr. Evans reported that the Carlsbad City Council had approved a Precise Development Plan for the expansion of the Encina Water Pollution Control Facility. Included among the conditions of development are the extension of Avenida Encinas to the southerly boundary of the site facility and the installation of a 10" water line along the southerly plant boundary. 4. RWQCB STAFF REPORT Mr. Evans reported that the RWQCB considered a staff report recommending continued monitoring of the Encina facility. The Board agreed with their staff that, although the Encina plant had demonstrated a considerable de- crease in offsite odors and no complaints had been registered, continued monitoring was justified. The Board determined that they would consider lifting the cease and desist order at their September meeting. The JAC discussed a recent newspaper article which displayed a front page headline saying "ENCINA ODOR TO CONTINUE FOR 3 YEARS". Mr. Zapotocky moved that Leucadia be requested to prepare a detailed state- ment for release locally covering the steps taken to eliminate the odor problem. Seconded by Mr. Skotnicki, the motion unanimously carried. 5. DESIGN REVIEW COMMITTEE MEETING OF MAY 18, 1979 Mr. Evans stated that this report was included in the agenda packet for information only. - 2 - JOINT ADVISORY COMM^TEE MEETING • MINUTES - JUNE 27, 1979 6. MEETING WITH SWRCB STAFF OF MAY 22, 1979 Mr. Evans pointed out that the design engineer and the construction man- agement firm had met with the SWRCB staff on May 22 to discuss the design schedule. It was agreed that the prepurchase contract involving the bar screens, secondary, mechanical equipment and belt filter presses would be submitted to the State for grant approval prior to June 30, 1979. The site preparation contract would also be submitted for State approval prior to the end of June. The remainder of the contracts would not receive grant offers until after the updated Financial Plan and Revenue Program was sub- mitted . 7. C M ENGINEERING OPERATIONS REPORT Mr. Frieling discussed feeding the digesters a portion of grease and sludge for a while to see if this was really a distinct problem. Mr. Zapotocky though the pilot digesters were still in operations. Mr. Frieling said they had been shut down for about three or four months. Chairman Stiles asked Mr. Hanson what he thought of putting the pilot di- gesters back into operation. Mr. Hanson replied that this would be discussed with the operators, the new manager and the engineers. Mr. Schneider referred to the grease sample analysis and said it looked as though we might have to increase our industrial waste monitoring if we're getting this much metal into the facility. Mr. Zapotocky asked if any analysis has been made of the metals to determine their constituents, adding that we had had a problem with chrome at one time. Mr. Tortorici said that the Encina Laboratory had a tough time isolating the metal. They were getting interference and their results were not re- producable on specific ions. The results were reproducable on the total metal content. Mr. Frieling said that, based on the results of this analysis, no concrete conclusion could be drawn. Mr. Frandsen said that the City of San Diego has closed their Miramar dump station and concreted it shut. He was sure that a lot of the North County waste, legally or illegally, was going into the County Metro system. He could see where we were getting our problems now that the haulers had to go to Otay to dump. Mr. Schneider asked if we were still testing for metals in the grease. - 3 - JOINT ADVISORY COMI^TEE MEETING MINUTES - JUNE 27, r§79 Mr. Frieling answered that it was just a one time thing. Mr. Evans asked if we were still hauling the grease. Mr. Dietrich answered to the affirmative, adding that we have had an existing problem for many years with metals coming from industry. Since we have been removing the grease, the metals are also being removed be- cause they become entrapped in the grease. He felt that if we continue removing the grease, the metals problem should be greatly reduced. We are hauling approximately 1,800 to 2,000 gals./week to Otay twice a week. Mr. Zapotocky asked if the renderers wanted the grease. Mr. Boger said there was a firm in Los Angeles and that Mr. Dietrich had been working with them for future disposal of the grease. This firm would collect it and ship it to Japan. Mr. Boger said that his opinion, from working with the City of San Diego, was that Encina didn't have a heavy metals problem in terms of what was coming in in the influent. The City of San Diego's levels are much higher than ours. The problem might be in the solubilization of the metals in the digesters. Mrs. easier thought that every effort should be made to determine whether this was our problem with the digesters failing last year. Mrs. Casler moved that the pilot digesters be repaired and that testing continue. Seconded by Mr. Zapotocky with as question as to the cost. Mr. Schneider asked why we were going to repair and operate the minia- ture digesters when we had two operating digesters. Mrs. Casler felt that it made quite a difference whether the big digester fails or the miniature digesters fail. Mr. Evans suggested that it would probably cost $200 for materials to put the miniature digesters back into operation. Additionally, it would take labor and a half a man assigned to keep them operating and to do the test- ing. Mr. Zapotocky asked Mr. Evans if, in his judgment, these miniature di- gesters should be put back into service. Mr. Evans replied that he would rather have the new General Manager, Mr. Goodman, look into it and make his recommendation. He personally did not think that we would get that much out of it. Mr. Dietrich said that if the miniature digesters were used in comparison to the digesters we have, the feeding ratio has to be broken down and - 4 - JOINT ADVISORY COMM^^EE MEETING MINUTES - JUNE 27, J&J9 they have to be fed a number of times rather than in one lump sum. It was his opinion that if you take all the food that a digester re- ceives in a 24 hr. period, shoot it right now rather than spread it out over a 24 hr. period, then he felt that the results were not con- clusive. Chairman Stiles asked Mr. Goodman for his opinion. Mr. Goodman agreed with Mr. Dietrich. He didn't know what could be gained by operating the pilot digesters other than to have a model study which could be used for future research. He added that he would like to look into it further. Chairman Stiles said the motion would be held in abeyance until the next meeting. Mr. Dietrich suggested that Mr. Rowen, Encina Chief Chemist, be called upon at the next meeting to make a presentation on the chemical analysis. 8. COMPLIANCE LETTER FOR SEWER USE ORDINANCE Mr. Evans said that this letter was placed on the agenda because these were some of the things which he had been certifying. Eventually, the agencies will have to actually adopt the proper sewer use ordinance. He said he would appreciate it if the managers of the six agencies would take this compliance letter out of the agenda packet and give it to the appropriate staff person who writes sewer use ordinances. Sometime around the first of the year, Mr. Goodman will be asked to certify that all of the agencies actually did adopt the proper sewer use ordinance, has the proper revenue programs and the proper monies on hand. Brown and Caldwell are working on our Financial Plan and Revenue Program and they, he was sure, would be making recommendations on the ordinances that each agency is going to have to have. He continued that this was something that should be placed in each agency's tickler file and when the Brown and Caldwell Financial Plan and Revenue Program is received, please read it and if there is a problem, say so. Each agency will be asked to adopt the Plan in order to continue with our grant program. Mr. Skotnicki asked for a further explanation. Mr. Evans explained that the "Satisfactory Evidence of Compliance - Sewer Use Ordinance" meant that each of the agencies will adopt an ordinance which will restrict industrial waste into the system in accordance with Federal regulations, will adopt a fee schedule that will apportion the costs of the operation of this plant based on the use and not a flat fee, - 5 - JOINT ADVISORY COMt*EE MEETING MINUTES - JUNE 27, that each agency will adopt a program to insure that they're not allow- ing any excess inflow/infiltration into the system, and that they're not putting storm water into the system. Mr. Schneider said this shouldn't have to be done until the completion of construction. Mr. Evans answered that since we're going to have multiple contracts, 80% of our first grant, we might be asked to certify this. ROUTINE REPORTS 9. OPERATIONS AND MAINTENANCE REPORT Chairman Stiles asked Mr. Evans to report. Mr. Evans said that it was his understanding that the 8th, 10th and llth supplements have all been adopted by the agencies. Mary and Roy have the administrative problem of getting them to the right agencies, conforming the copies, etc. Mr. Frandsen said he would take full responsibility of having the supple- ments adopted but he would like to give Mary the responsibility of getting the original copy from the Clerk of the Board because, in all of their letters, he has ashed the Clerk of the Board to send the supplements to -" Encina. Mr. Evans said the easy part of it was over since they have all been adopted. The hard part was to get ahold of them. REPORT Mr. Evans said that the flows are continuing to drop slightly because of several months of reasonably dry weather. The next three months should show a good indication of what the average dry weather flows actually are. Mr. Schneider said that Encinitas' flows were always higher in the summer months . Mr. Evans said that we would have to work with Leucadia as to what happens to those charges that will be billed by the County for the next 2 months or so. Obviously, the County doesn't come out even on June 30 and we will have billings for the next several months and probably the auditor selected by Leucadia will come in and audit the books in September or October and we won't have a final accounting until December. This has been the usual operation. He felt that there was enough money in the City of Carlsbad accounts to handle the remaining bills and that Carlsbad will probably owe everybody a little bit of money at the completion of the audit report - 6 - JOINT ADVISORY COMi^TEE MEETING MINUTES - JUNE 21, 1979 although it should come out fairly close. He assumed that the County will continue to bill Carlsbad since they collected funds from the six agencies for this fiscal year's expenditures. He suggested that, unless Leucadia County Water District enters into any short term agreements with the County, the County continue to bill Carlsbad with funds encumbered under the present contract. The City of Carlsbad has already billed in advance all six agencies anticipating those bills and everything should come out even. Mr. Dominguez suggested to Mr. Hanson that he submit a formal letter to the County Auditor asking to have accounts payable submitted 90 days from July 1 with a copy to Sanitation and Flood Control to make sure they're all on notice otherwise they'll go on until December. Mr. Evans said that> maybe, Carlsbad should write that letter. ACTION 11. LABORATORY AND INDUSTRIAL WASTE OPERATIONS Mr. Frandsen said there has never been a formal resolution as to what is going to happen to the industrial waste operation or the laboratory at this plant. If the County was going to do something, they would like to do so formally and take it back to their Board of Supervisors. The two decisions the County would like to have to day are 1) what is JAC's intent regarding industrial waste operations? 2) what is JAC's intent ' regarding the laboratory? Industrial waste activities are dependent on what the JAC wants to do. As far as the laboratory function, he recommended that we have a con- solidated Encina/County Laboratory since there were doing similar types of work down the coast. He felt that they needed the supervisory per- sonnel they had in Keith Boger and felt it would be advantageous to the JAC. He referred to-Mr. Boger to speak on this recommendation. Mr. Boger referred to the advantages of a consolidated Encina/County as listed in the County's letter to the JAC. One of the major advan- tages would be that each agency would be charged labor and equipment costs attributable to it. Having joint operation, we would be able to take samples from many different agencies and water districts. He men- tioned that Leucadia and San Marcos were going to need laboratory ser- vices. There would be a greater flexibility of operation is you have more peo- ple. Also, there woud be greater capability to run tests currently being sent to outside laboratories. He said, at the present time, we have a joint venture as far as ocean monitoring goes and by maintaining - 7 - JOINT ADVISORY COMMIT1\^MEETING MINUTES - JUNE 27, 1979 a joint laboratory this could be continued. Also, County would maintain supervisory function of the Senior Chemist and preparation of reports which takes considerable amounts of time. He concluded that the above would be a major advantage to a joint laboratory venture. Mr. Schneider said he though we has a lot of our own equipment. Mr. Boger answered that we had a lot of equipment but a lot of that was go- ing to have to be replaced. The Atomic Absorption Unit used for measuring heavy metals in the effluent and sludges is approximately 10 years old and obsolete and, hopefully, will be replaced through the grant funds. The gas chromatagraph is also another replacement item. Mr. Zapotocky said the report from the County made sense but he felt that he would like to have a decision from Mr. Goodman before any JAC decision was made. It would be his responsibility to see that we can perform these functions. Mr. Fraser said that he and Mr. Boger have been going over the design of the lab for the past couple of months and the design is supposed to finish at the end of July. He asked if this consolidation will make any changes in the basic layout. Mr. Boger replied that it would not. Mrs. Casler said she would like to see some cost figures before a decision was made. Mr. Skotnicki felt that one lab would be more efficient and more economical. Mr. Hanson suggested that, since Leucadia would be administrator/operator as of July 1, the Encina lab would be under the control-of Encina. The em- ployees in the lab have expressed a desire to come over to Leucadia to work and this concept, as presented by Mr. Frandsen, would be analyzed by the new manager and would be supplemented with cost figures. He suggested that we should maintain control of the lab and if the County wants to contract with Leucadia for the service, fine. He asked that the JAC at least agree in concept that, as of July 1, 1979, it would be Encina's lab. Mr. Dominguez asked Mr. Hanson what he suggested between July 1 and the time such arrangements could be made, Mr. Hanson said he understood that an inventory had been done of those items in the lab which belong to the County. There might be an additional outlay on July 1 unless the County would agree to leave the equipment until it could be replaced. Mr. Skotnicki said he would not like to displace and cost the County expense - 8 - JOINT ADVISORY COl^fTEE MEETING MINUTES - JUNE 27,^T979 and inconvenience and we should do this on a cooperative effort if pos- sible. Mr. Frandsen said if Leucadia has the lab employees under their employ, then it will become a problem when it comes to consolidation. If the County is to remain here for a couple of months, he suggested that the lab employees remain County employees. Mr. Hanson said some very serious considerations had to be given to the impact of bringing those employees working in the lab on board with Leu- cadia on July 1 as it relates particularly to getting into the Public Em- ployee's Retirement System. All of the County employees currently work- ing here are familiar with and have agreed to the salary ranges and fringe benefits as approved by Leucadia's Board of Directors. There are some very definite time constraints with which they have to make that transition from the County into PERS. He felt that this discussion was leading to leaving those people with the County until we come to some kind of agreement as to whether the County or Leucadia is going to operate the lab. Mr. Dominguez said he wanted to wait to see what the cost benefit picture looks like in the consolidation and, maybe at that time, investigate any complications it may cause with personnel. Mr. Zapotocky moved that the question be referred to Leucadia and Mr. Goodman to make the recommendation to the JAC. He made this motion be- cause they have been employed as the administrator/operator and he felt this is where the recommendation should come from. Seconded by Mr. Do- minguez . Mr. Elliott sa,id that $50,000 had already been written into the Encina budget, which has already been adopted, for the County to supply the lab services for Encina under their present system. If we hire both em- ployees, replace all of the equipment, including the glassware and some of the instrumentation, he felt that we would still beat the price, even if our people did the work full time, by $10,000. If we contract any of the samples with the County or with any of the other agencies then, of course, that would be cost savings to our laboratory. Chairman Stiles said that this item should be held in abeyance until the July JAC meeting at which time we would hear from Leucadia, the County^ and Mr. Goodman as to facts and figures in dollars and cents together with their recommendation. He continued that he had spoken with Mr. Frandsen and, until this was resolved, the County would cooperate in every way possible. Mr. Schneider asked if Mr. Frandsen had any objection to the employees being Leucadia employees rather than County employees. Mr. Frandsen said that he just asked for a decision to be made on it. - 9 - JOINT ADVISORY COMMWTTEE MEETING MINUTES - JUNE 27,\*979 He felt that industrial waste ties in with the laboratory function which, of course, ties in very closely to the operation function. The industrial waste function is a loser. He felt that we should be either all Leucadia on both laboratory and industrial waste or County on both of these functions. He thought that whoever would be analyzing this should take a look at the entire picture. He also asked if the JAC wanted the County here for the next month or two months and said there were a lot of loose ends as far as the County equipment was con- cerned . Mr. Beckman said basically, on the industrial waste, we were talking about the services of one man and we would like to maintain his ex- pertise because he knows our systems. Mr. Schneider didn't see that the lab here couldn't continue to serve both Encina and the County and have Jack Thomas remain on the industrial waste monitoring until a later date. Mr. Hanson said that he hoped that the County would not indicate that it's going to be both laboratory/industrial waste or not at all. He suggested to the JAC for their consideration that they approve those personnel in the lab becoming employees of Leucadia July 1 and that we ask the County to not move the equipment out of that lab until we've had a chance to analyze the impact of the replacement costs and to re- place it. Also, that we work out some arrangement with County and that we will continue to perform those services in the lab on their behalf, the San Elijo plant and any other plant. After that action was taken, the unified lab would be investigated by the new management and the JAC people. Mr. Frandsen said he would have to go to the Board of Supervisors and '.-3 didn't want to operate in this plant, as in the past, without an .greement. ?lr. Skotnicki said it could be understood, of course, that Mr. Hanson's suggestion is going to pretty well set in concrete who runs the unified lab. Obviously, if he picks up the lab personnel now and does such lab work as is necessary for the County, it would be stupid two or three years from now to let County again operate the lab. What Mr. Hanson is saying is that if we operate it now, we will operate the unified lab and County can contract with us for these services. He didn't feel it would be fair to saddle the County with the industrial waste because industrial waste and lab should be together. He continued that if we were going to take over the lab, we should take over industrial waste also. Mr. Dominguez asked Mr. Boger to prepare some savings estimates on the combined operations for the next meeting. - 10 - jpgH^ JOINT ADVISORY COMJ^/TEE MEETING MINUTES - JUNE 27, 1979 Chairman Stiles asked Mary to read the motion as made by Mr. Zapotocky. "Mr. Zapotocky moved that the question be referred to Leucadia and Mr. Goodman to make the recommendation to the JAC. He made this motion because Leucadia and Mr. Goodman have been employed as the administrator/ operator and fe'lt this is where the recommendation should come from. Seconded by Mr. Dominguez." Mr. Schneider felt that we should go back to Mr. Hanson's concern about the personnel of the lab which he felt was the key to the problem and then we could go back to the motion. He continued that if we think about the industrial waste effort, we are thinking about one man and that's Jack Thomas and supervision. Mr. Elliott pointed out that the laboratory itself belongs to Encina and the new equipment is under Encina's grant. In that regard, it may be very wise to have Encina personnel running it. Chairman Stiles asked for Mr. Goodman's opinion. Mr. Goodman stated that operation of a consolidated laboratory would be the best arrangement. However, since the Encina operation was the pre- cominent use of the services, then the laboratory should be transferred to Encina on July 1 with Encina, providing support service to the County. The provision of laboratory service was important in operating a plant properly and he preferred that the laboratory function be transferred along with plant operation. Mr. Carr said he totally concurred with Mr. Goodman, explaining that since he had been on the board, the first thing he tried to do was to get away from the County's overhead factors. VSD wanted to save money and he felt if we were going to make the break, it should be a clean break. Mr. Van Sickle asked if the County couldn't bill us for the rental of their equipment. Mr. Frandsen replied to the negative. Mr. Elliott said, according to the inventory, we would need a couple of lamps for the A.A., some glassware and a new vacuum pump which would run less than $500. Mr. Frandsen said a lot more important was the rolling stock. Mr. Skotnicki asked if Mr. Zapotocky would withdraw his motion. - 11 - JOINT ADVISORY CO^f^TTEE MEETING "*"*• MINUTES - JUNE 27^lg!f979 "-—' Mr. Zapotocky said he was a little uneasy about withdrawing the motion because all he heard was a lot of confused statements although the pur- pose of his motion was to allow Mr. Goodman to do his thing and for us not to exceed his authority in any way by setting up something that he, perhaps, can't live with it. He would only withdraw his motion on Mr. Goodman's recommendation to do so. Mr. Zapotocky withdrew his motion and Mr. Dominguez his second. Mr. Skotnicki moved that JAC proceed with the complete takeover of the laboratory on July 1 with the proviso that the laboratory will continue — to perform such laboratory functions as required by the County. Secondly, that the County continue to perform industrial waste monitoring until such time as the JAC is able to assume the industrial waste monitoring. He continued that, in the future when this laboratory is expanded, modi- fied or whatever, we should explore a unified laboratory under JAC super- vision. Therefore, we would contract with the County or anybody else in the County for such laboratory services as are necessary. We are now committing ourselves to that course of action. He asked if this motion encompasses all desires of Leucadia and Mr. Goodman. Mr. Hanson said he would like to make a clarification to the motion and that is that we "request" that County continue to perform industrial waste monitoring, etc.". Mr. Skotnicki said to modify his motion to include Mr. Hanson's clari- fying remark. The motion was seconded by Mr. Van Sickle. The motion carried. Mr. Dominguez asked that the minutes reflect his "no" vote. 12. AMENDMENT TO C M ENGINEERING CONTRACT Mr. Evans said that we were in the process of leasing a dewatering device to supplement our existing Bird centrifuge. The equipment has been ar- ranged for through the City of Carlsbad and we are trying to locate this device in an area where it won't have to be moved around during construc- tion. The proposed location is west of the sedimentation tanks and will involve some piping, some kind of a building in which to house this de- vice, etc. possibly for three years. C M has been doing the work and the contract needs to be amended to in- clude this different location. The design and placement of the device, running in the piping and design of a structure for housing was not in the contract. Actually, Carter was the only bidder with a usable device. - 12 - JOINT ADVISORY COMMITTEE MEETING MINUTES - JUNE 27,\^(979 He said that we do need this service. C M Engineering is not the only firm that could perform it. We could ask Brown and Caldwell to do it as a special engineering service and attempt to get grant funds for relo- cation of a device to get it out of the way of construction. He felt that this may be the best way to go. If we do that, he suggested that we authorize Brown and Caldwell to subcontract with C M Engineering to do this work. The other alternatives are that Leucadia could make direct arrangements with C M Engineering to do it and we'11 try to work it into a grant later or we'll just forget the grant. Mr. Evans didn't think an alternative was to authorize Carlsbad to amend the contract because Carlsbad would be encumbering funds and it will be too late to encumber these. Mr. Schneider asked what the total cost is for putting the press in, lease, etc. Mr. Evans said the press is being leased for $2,100/mo. cancellable on 10 days notice with 45% of the monthly fee to be credited toward the option to purchase. Mr. Tortorici said the original estimate was $40,000 which included $5,000 for the design of the facility. The original estimate was based on the assumption that the press would be set adjacent to the digesters but because of the expansion, it would have to be moved which would probably increase the budget. In addition to the $40,000 estimate, their proposal included design of bulk storage and transfer capabilities for polymar since the additional cost of the bulk storage vs. small quantity handling would amortize itself and result in a net cost savings of $6,400 in an 18 month period. Mr. Carr asked if there was any way we could write into that contract that, within the first 6 months, we could have the option to purchase the press for $40,000. Mr. Gann answered Mr. Carr's question by saying that the 48% figure is predicated on the fact that we can cancel within 10 days. Mr. Dominguez made a motion to the effect that we amend C M's contract to provide the design, that we purchase the necessary equipment to sup- port a leased Carter filter press and install the equipment west of the sedimentation tanks. Seconded by Mr. Skotnicki, the motion passed unanimously. 13. MODIFICATION OF SECONDARY TREATMENT REQUIREMENTS Mr. Evans said that the EPA has come out with preliminary final regulations - 13 - JOINT ADVISORY CO/*^TTEE MINUTES - JUNE 27/**1979 which will allow the 19 agencies in California, who have submitted pre- liminary applications, to go ahead and make a full application for mod- ification of secondary treatment requirements. At this point, he ad- mitted not having read the regulations. Eric Elliot, for the interim period, is going to be the key man on this. We had expected our marine biological consultant, Cecilia Bridges, to be at this meeting today. Mr. Elliott said that the Federal Government is making it far more com- plex. The regulations are thick and the EPA is approaching a number of private firms to do the analysis of the applications. They're talking in terms of 36 months just to do the analysis. There is going to be a workshop in San Francisco on July 9 which would be advantageous to attend. Mr. Elliott will attend the EPA workshop on July 9 and report back to the committee. OTHER BUSINESS 13. NEW GENERAL MANAGER Mr. Skotnicki asked whether the new General Manager, Mr. Goodman, would, at this point, like to retract his employment. He felt it was only fair to give him the opportunity. 14. TERMINATION OF COUNTY OPERATION Mr. Skotnicki pointed out that we are going to embark on an entirely new era of our own starting July 1, 1979. He felt that we should do something to mark the occasion by showing Mr. Frandsen our gratitude for operation of the plant since 1964 without an agreement. Chairman Stiles thought it would be appropo that, prior to the next meet- ing, our new managing agency arrange a luncheon for Jim Frandsen. 15. TAKEOVER OF ENCINA BY LEUCADIA JULY 1, 1979 Mr. Hanson said it was their anticipation to being operator/administra- tor of the plant effective July 1, 1979. He referred to the letter, which he had passed out to the JAC earlier, directed to all of the em- ployees. The intent of the letter is to indicate to them the ability to make the transition and salaries as approved by Leucadia's Board on their behalf. What they are doing in-house with regard to the budget, that has been approved by the JAC, is taking it apart, redrafting it into a form that is more in line with the type of budget that their dis- trict is used to using. - 14 - JOINT ADVISORY COI^VrEE MEETING """^ MINUTES - JUNE 27^1979 "**** Part of that procedure provides for a much more definitive and descrip- tive type budget in that it actually makes much more definitive specu- lations as to what costs may be; i.e. electricity, chemicals, fuel, ser- vices, operations and maintenance, etc. As part of that redrafing, he thought it might be opportune to have a couple members of the JAC sit in with them so that they can understand what Leucadia is doing. Mr. Hanson said it might be advantageous for JAC to consider establish- ing two members of the committee to go over the new budget. There were certain other areas of the budget for which he and Mr. Stiles wil be sitting down with their insurance agent on Monday, July 2, to discuss insurance requirements of the transition. There are certain other areas of the budget such as replacement of County owned equipment. He suggested that Eric Elliott provide JAC with a newer script with regard to what is happening with this transition. Mr. Elliott said he had spent the past several weeks going over the budget as approved by the JAC and had tried to maintain all the very definitive parts of the budget as recommended by the Budget Committee and adopted by the JAC. He mentioned such things as the $50,000 originally budgeted for dewatering equipment which Mr. Carr suggested be reduced to $24,000. The same amounts remained in the budget for the pump stations and Encina. He was not quite sure about the chemicals budget but felt that this should be reviewed by Mr. Goodman and the Budget Committee. He continued that as a part of the "Professional Services", Leucadia uses an accounting service which was within the County's larger figures and this has been estimated and defined in the budget. Other things that the JAC would see are the benefits that Leucadia's employees would have such as education programs. He said that the County provided 5 shirts, 3 pants and coveralls while Leucadia will be providing 5 shirts, 5 pants and cover- alls. The County will be taking their rolling stock and, upon JAC's decision to go out and purchase, Leucadia would pruchase 2 1/2 ton compact pickups, a used front end loader, a used dump truck. In that regard, Leucadia is also purchasing a 1/2 ton pickup which they have budgeted not to exceed $5,400. The used front end loader budget is at $7,500 and the used dump truck at $7,500. He mentioned that the County surplus agent would be at Encina today to evaluate the dump truck and, if the price is right, we may be able to purchase it. If we purchased County stock, Leucadia would want to put some revolving lights on them, a utility bed on one of the pickups and some tool boxes. The above was basically some of the changes that Leucadia saw with the exception of the lab equipment, which has been built into the budget, ranging between $500 and $1,000. - 15 - JOINT ADVISORY C/"*^ITTEE MEETING MINUTES - JUNE 277 1979 All in all, with benefits, rolling stock, etc., Leucadia was still with- in the constraints of the budget with approximately a $60,000 contingency without getting down to the nitty gritty of what they were going to ex- pend and without the hard look that the new Manager will give it. Chairman Stiles explained that in this coming budget, the expenditures may be almost as much as the budget is allowing but that also included are some capital purchases that we won't have to make next year or the year after. Mr. Elliott said that he, Mr. Goodman, Mr. Dietrich and any of the JAC members, who cared to participate, could probably define the budget even more. This would be an independent budget in a new format but still within the dollars. Chairman Stiles appointed Mr. Schneider and Mr. Skotnicki as members to review this new budget. Mr. Hanson again referred to the replacement of the rolling stock which is not a problem if the County will agree not to remove those pieces until the next JAC meeting. At that time, JAC could take action approv- ing the acquisition of this equipment. If they won't agree to that, there is a particular problem that will exist July 1 when they take all of their trucks. Leucadia would have a dump truck, back hoe and front loader that would be available but he questioned whether they would have the ability to allocate two existing pickups that would stay at Encina and not be used at their own operation. 16. LEUCADIA - REACTIVATION OF WATER RECLAMATION PLANT Mr. Hanson reviewed Leucadia'a plan to reactivate their water reclama- tion plant. Several months ago, the JAC gave Leucadia conceptual approval of that reclamation on the assumption that the solids would come through Encina. To date, they have received a Post-Development Permit and the permit was unanimously approved on the State level. They have received waste discharge requirements from the RWQCB and the appeal provision of that permit is up on June 29. On the assumption that it will not be appealed, all of their items regarding the reactivation will be taken care of. Conceptually, it's possible that Leucadia's Board of Directors can meet in July and make an allocation of sewer permits and they will advertise for bids for the work necessary for reactivation. This in- cluded the failsafe line to the outfall. Mr. Skotnicki said that Leucadia was trying to finalize their committment to capacity in the reactivation before the members allowed it. While Leucadia may have conceptual approval from JAC, his contention was that •fAC doesn't have the authority for dumping the solids here and that it - 16 - JOINT ADVISORY CO/*"^TTEE MEETING MINUTES - JUNE 277*1979 has to go to the member agencies with a change to the Basic Agreement. Consequently, it may be premature to do that before we would require a contractual change and, as far as he was concerned, Leucadia would be betting on the outcome of the change. This has not yet been resolved. Mr. Filanc thought that the contract, which the agencies had with the JAC, was for so many million gallons/day or proportion thereof and there was nothing involved as far as concentration. As long as Leucadia stays within that total flow guideline, he didn't see how we could stop them as long as it didn't exceed any State, health or industrial waste regu- lation. He thought we were going to try and redraw this Basic Agreement to include some concentration requirement. Until that time, he hoped that Leucadia could proceed. Mr. Gann said that he did not review the matter in anticipation that it would not come up at this meeting. He would have to review the document again. His recollection of the provision to the agreement was that it was not directed to concentration but only to flow. He will review it again to make sure he hadn't missed anything. Mr. Schneider said if Encina itself is having problems, Leucadia had the capabilities with their own digester. Mr. Hanson agreed with Mr. Schneider's statement, adding that it would have to be approved by the RWQCB. Mr. Skotnicki contended that we are embarking on a change in the phil- osophy underlining the basic use of this plant and this cannot be done without some kind of policy change to the Basic Agreement. What in ef- fect we're doing is allowing a greater capacity in at least a facet of this plant; to wit, the digestion facility to handle three quarters of a million gallons of daily sewage. What we're saying is that each of" us has a certain capacity in the treatment plant. In the case of Carls- bad, we can go up 3.14 mgd every day which also means we can flow that much. If you were to give Carlsbad an additional capacity of 1.2 million gallons in the digestion facility, they could open up a plant upstream to siphon off the water and let Encina have the residue to clean here. Mr. Schneider said that our Basic Agreement doesn't state what the sewage has to be and it doesn't state that it has to be 5% or 50% solids. Mr. Skotnicki agreed and added that it gives us hydraulic flow and he pointed out that JAC agreed last month to send this matter to the En- gineering Subcommittee for further study and recommendation. He felt that we should wait for a report from the subcommittee before any action is taken on this matter. Mr. Van Sickle said that our present Basic Agreement does not forbid any - 17 - JOINT ADVISORY COlC^l'TEEE MEETING MINUTES - JUNE 27, 1979 particular action on the part of Leucadia County Water District. If this action causes problems, then we may have to modify this Agreement under which we are now operating. Mr. Skotnicki contended that since the Basic Agreement does not speci- fically provide it, it would therefore specifically prohibit it. Mr. Van Sickle said that if the Agreement specifically prohibited it, it would say so. Mr. Skotnicki said that if the Agreement specifically provided.,.it, it would say so. Chairman Stiles said that the Engineering Subcommittee was supposed to meet this afternoon. He felt that they should be able to report back to JAC and then we can always go back to counsel. - Mr. Hanson said that, assuming the outcome of the meeting shows that there is not going to be (from the engineer's standpoint) an effect by Leucadia doing what they propose, then that would be the recommenda- tion made to the JAC. He hoped that this could then be taken back to each member agency as soon as possible not necessarily as a supplement to the Agreement to provide for it but, at least, maybe the member agencies would feel more comfortable based on the engineer's report that it's not going to creat any problems in the plant. The re-drafting and formulation of the supplement to the Agreement would be down the road a ways and could be a three to four month period minimum before it was completed. Chairman Stiles asked if it would be in order if, at the conclusion of the Engineering Subcommittee meeting, the engineers find that it would not adversely affect the plant then, at that time and in a very few days, we could prepare a document to be approved by the member agencies per- mitting this inflow to come into the plant. Mr. Hanson said he didn't know what would satisfy Mr. Skotnicki but, if the result of the meeting indicated, from the engineer's standpoint, that there will not be an effect, then maybe another JAC meeting would be in order prior to Leucadia's Board meeting to take action on the al- location. This would be with the understanding that, down the road aways, we're probably going to have to make some additions or corrections .!•-.> the Basic Agreement to accommodate this. At the present time, Leu- <dia thinks the Basic Agreement is satisfactory to give them this ability. Mrs, Casler hoped that the engineers will discuss the possibility of satellite treatment plants from Carlsbad, Vista and San Marcos so that they will look at the total and not just Leucadia. - 18 - JOINT ADVISORY COIrE MEETING MINUTES - JUNE 27,Tf979 Mr. Carr said that Vista had a 1 mgd plant coming on at Daon and, if they could dump all of their solids down here, it would solve a lot of problems. Chairman Stiles asked who was meeting this afternoon. Mr. Evans answered that it was the Design Review Committee and the first item on the agenda is the subject which was being discussed presently. Both Brown and Caldwell and C M Engineering are prepared to address the issue. Mr. Skotnicki said this was a two prong problem. It's not only a tech- nical one but it's also a policy one. It bothered him throughout this entire thing as he watched. Leucadia's problem with which he sympathized; but as he saw this thing progressing, it appeared that JAC was taken for granted in this matter. He didn't think this was an issue that we can take for granted because it goes right to the heart of our Agreement. Just what can we dump on Encina? We're entering a completely new phase in this thing. Satellite plants on the interior are all over the place. What is Encina"s part in this thing? We just can't wipe this thing off for the sake of just being friendly. Vista, Carlsbad and San Marcos all have a concern. And, certainly, Encinitas has a concern because they don't intend doing anything about it but will bear some of the costs of it. Mr. Hanson said that Leucadia's attempts to get to where they were today has all been very time-consuming and very detailed. The reason he came before the JAC a year ago, six months ago and a month ago was to gain JAC's consent and he thought he had it and, now at the last minute, to find out that there's a chance that the board may not make an allocation becomes somewhat disheartening. So, if we need to .resolve the matter, he suggested that it be done as soon as possible even if it requires another meeting of the JAC. Chairman Stiles said that this would be only fair. He suggested that Mr. Hanson contact Mary and she would call the members for a special JAC meeting. 17. TOPOGRAPHICAL MODEL OF ENCINA Mr. Schneider asked if it would be advisable for us to have a topograph- ical model made of what this plant is going to look like after we're through with construction. He asked if that would be of any value to us in our PR efforts. Mr. Skotnicki said he would contact someone at Calavera Hills to see who had made their satellite treatment plant model. He would pass this - 19 - JOINT ADVISORY COMMHKEE MEETING , MINUTES - JUNE 27, information on to Mr. Goodman. ADJOURNMENT There being no further business, the meeting was adjourned at 11:33 A.M. The next regularly scheduled JAC meeting will be held on Wednesday, July 25, 1979 at 9:00 A.M. at the Encina Water Pollution Control Facility. Respectfully submitted, M/ Gunn Taylor Secrettask to the JAC - 20 -