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HomeMy WebLinkAbout1996-04-04; Arts Commission; MinutesMINUTES MEETING OF: ARTS COMMISSION DATE OF MEETING: April 4, 1996 (Regular Meeting) TIME OF MEETING: 4:30 p.m. PLACE OF MEETING: City Council Conference Room CALL TO ORDER: Chairperson Batter called the Meeting to order at 4:30 p.m. ROLL CALL: Present: Commissioners Batter, Plainer, Pynes, Willis and Wood. Absent: None. APPROVAL OF MINUTES: On motion by Commissioner Wood, the Minutes of the Regular Meeting held March 7, 1996, were approved as presented. AYES: Plainer, Pynes, Willis and Wood ABSTAIN: Batter PUBLIC COMMENT: There were no requests to address the Commission. Chairperson Batter read a note from former Commissioner Ladouceur, thanking the Commission for the gift and farewell party. OLD BUSINESS: Carlsbad Community Arts Grants - Policy Clarification - Discussion Connie Beardsley stated that this item originated with the approval of the grants at the December meeting. She stated that at that time the Institute for Arts Education request, which the panel recommended, was not approved. She said that since this topic seems to come up every year with the Community Arts Grants requests, the Commission requested further discussion. Ms. Beardsley said that due to the $1,000 recommended request not being awarded, the total of the grants was $12,000, instead of $13,000. She said that part of the reason the Commission turned down the recommendation of the panel was the question of whether it was the school's responsibility to pay for this type of project. In response to query, staff indicated that the drama club at the school is strictly on its own. They sell tickets to help defray costs, but they get no money from the school. Staff indicated they would like some guidelines from the Commission, so the panels will know which requests are eligible for grants. Also, that these grants cannot make up for the schools not having arts in their curriculum. April 4, 1996 ARTS COMMISSION Page 2 OLD BUSINESS: (Continued) Chairperson Batter stated she liked the concept of matching money from the schools, which would then indicate that the schools are interested in having arts in the curriculum. Connie Beardsley said it is possible to have a separate fund set up for education and keep that apart from the community grants. There could be a separate screening by the panel for those requests and they could have their own competition for the money in those funds. Also, those requests could be screened by the Arts Associates and other arts groups, who may want to help fund them. The suggestion was made that specific fund-raising-projects could also be designated for the education fund. Following a long discussion, the Commissioners agreed that perhaps a portion of the $13,000 should be designated for education grant requests. Connie Beardsley stated her concern with having the time to do a second process with the requests. She stated she would contact the Chamber of Commerce and see whether they are interested in becoming a partner with the City in this. She emphasized that the Arts Office is not a fund-raising organization, and the only way any fund-raising would work, would be if other groups took over the program. Commissioner Pynes made a motion to continue to fund the arts programs that affect the schools, but have a separate panel review those requests, and fund these out of the $13,000 total grant money. The motion was amended to specify 25 percent of the amount in the Community Arts Grants program. The motion died due to the lack of a second. ACTION: On motion by Commissioner Pynes, the Arts Commission recommended that 25 percent of the Community Arts Grants funds are set aside specifically to fund requests dealing with arts education in the schools. These requests will be entered in and selected by a separate program. AYES: Batter, Platner, Pynes, Willis and Wood COMMITTEE REPORTS: Chairperson's Report Chairperson Batter questioned how the proposed noise ordinance being considered by the City might affect the arts programs. Connie Beardsley stated that it will not affect arts as far as the City is concerned. It will involve commercial establishments with amplified music and those serving alcoholic beverages. It would not apply to indoor or outdoor concerts. Chairperson Batter stated the flower fields festival is next weekend, and asked whether there should be an Arts Office table at this event. Connie Beardsley stated this was discussed at the last meeting, and this festival would not be a proper place for the Arts Office to have representation. Chairperson Batter stated the Torch Festival will be Sunday, April 28, 1996, at Magee Park. The band will play and the runners will be there about 2:00 p.m. April 4, 1996 ARTS COMMISSION Page 3 Manager's Report Connie Beardsley reported that the Arts Office is working on the Arts Education grant and on the visiting artists program for next year. She stated she will be attending a Conference of the League of California Community Services next week. Ms. Beardsley listed some of the upcoming events planned by the Arts Office. Carrillo Ranch Report Commissioner Wood referred to the copy of the Strategy & Schedule for Carrillo Ranch Park Master Plan given to each Commissioner. He asked them to read the report and note the proposed schedule of events. Arts Associates Report Mig Chaney gave the report, stating there will be long and short-sleeved shirts at the jazz concerts. She said the reception for the artists on the 28th was very nice, and they had over four hundred dollars worth of food and drink contributed for that party. She reminded the Commissioners that the Annual Meeting will be May 16. ADJOURNMENT: By proper motion, the Regular Meeting of April 4, 1996, was adjourned at 5:52 p.m. Respectfully submitted, QfrWUJL CONNIE BEARDSLEY Arts Manager Harriett Babbitt Minutes Clerk