Loading...
HomeMy WebLinkAbout2003-11-06; Arts Commission; MinutesI. MINUTES Carlsbad Arts Commission November 6, 2003 Present: Commissioners Shaw, Hill, Francis, Lignante, Pynes Absent: Commissioner Rutledge Chair Hill called the Meeting to Order at 5 pm. Minutes For Approval On motion by Commissioner Francis, the Minutes of October 2, 2003 were approved. Commissioner Shaw and Lignante abstained. New Business Report on the Three-Part-Art Program Arts Education Coordinator Tonya Rodzach gave the Commission a slide presentation on this program. Proposal to Adjust Community Arts Grants Funding Percentages Community Arts Coordinator Colleen Finnegan reiterated staff's recommendation (attached to the Agenda) to adjust the percentage amount of funding awarded for Arts Education grants. Commissioner Pynes stated she was concerned that a minimum for funding arts education remained. Commissioner Lignante agreed. Commissioners Shaw and Francis disagreed, stating they felt that a minimum was not needed. They do not want to see the grants review panel encumbered by meeting the arts education quota. Commissioner Pynes recommended eliminating the percentages all together. Staff replied that elimination would spark a debate on funding, while the percentages give the panel clear information on how to award a grant. On motion by Commissioner Pynes, funding awarded for Arts Education grants of the Community Arts Grants Program is changed to "up to 40%." AYES: Unanimous Old Business Draft Memo to Citv Council - Arts Commission's Response to Proposed Ordinance Change Arts Manager Gordon provided a brief background on the memo as directed from the last Commission meeting to the Arts Commission. Commissioner Francis asked what the Commission could expect after the memo was sent to City Council. Chair Hill replied that the City Council would probably answer the memo. Commissioner Shaw stated she was ready to accept the draft memo as written. Commissioner Pynes stated she was still concerned about the definition of public art in the Ordinance. Commissioner Shaw replied that she felt the definition was very important— is central to the issue. On motion by Commissioner Shaw, the Arts Commission unanimously approved the memorandum written to City Council stating the Arts Commission's response to the Proposed Ordinance change. Review of Public Art Design Concept for Coastal Rail Trail Arts Manager Gordon presented to the Commission, the responses by the public to the design. 78% of the comments received were positive, 22% were negative. On motion by Commissioner Lignante, the Arts Commission approved the Coastal Rail Trail artwork design concept and recommended it be forwarded to City Council for approval. Commissioner Pynes left the meeting at 5:40 pm. Commission Reports Chair's Report Chair Hill reported that he received an email from Supervisor Bill Horn's office regarding an upcoming event, "An Evening with Amos Goskill" on November 8, from 5-9 pm. A portion of the proceeds from this concert will be donated to Children's Hospital programs. He attended the recent Boards and Commissions' dinner. Three commissioners could not attend. He also attended the Arts Office's volunteer thank-you event. Chair Hill informed the Commission he would like to fill the positions that Commissioner Held was responsible for: Vice Chair of the Commission, Alga Norte Park representative and liaison to the Arts Associates. He would like Commissioners interested to contact him. The Chair also let the Commission know he has received a request to move the Arts Commission meetings back to 4 pm or 4:30 pm. He requested Commissioners think about this proposal and requested staff place the item on the December agenda. Manager's Report Arts Manager Peter Gordon reported that he has been working on the Commission workshop. A draft agenda will be sent to Commissioners next week for review and he will place the item on next month's meeting agenda to discuss. All positions on the Acquisitions Committee have been filled. It is hoped the Committee will meet before the end of the year. Three artwork donations are pending. The Dosineau Exhibit has ended. It was very popular. The City Employee's exhibit, "On Your Own Time" will open November 10. The Carlsbad Arts News has been changed to a bi-monthly publication. The next Director's Chair film takes place on November 15, entitled, "Healer's Son," which was directed by a Carlsbad resident. Public Art Update Mr. Gordon informed the Commission that the Larwin Park project is on hold. The construction bids were rejected. The project will be re-bid in the spring and the new construction timetable indicates that groundbreaking will take place in the fall of 2004. The Coastal Rail Trail project will go forward to City Council via the Engineering Department. Arts Education Report Commissioner Francis reported that the next Arts Education Committee meeting would take place December 10. Gallery Report Commissioner Lignante reported that the Committee recently reviewed choices for future exhibits. They are varied and interesting. Over 90 City employees have entered the "On Your Own Time" exhibit with 1-2 pieces of artwork each. Three hundred and five artists have entered in the "Juried Biennial" exhibit. The meeting adjourned at 5:54 pm. ITEM #111. QUESTION: Does the Arts Commission want to change the current % allocated for Arts Education projects within the Community Arts Grants program from "25%" (currently) to "up to 40%." BACKGROUND: In 1996, the Arts Commission established a policy for the funding of Arts Education proposals through the Community Arts Grants program. The Commission supported and adopted the view that given the inability/reluctance of schools to provide consistent arts education, the Community Arts Grants program should fund good arts education proposals to ensure some arts opportunities for students. The Commission created no new or specific guidelines for these Arts Education proposals; rather, the Peer Panel Review was directed to apply the same criteria and guidelines used for Community proposals to the new Arts Education proposals. The Commission was also informed that the number of arts education applications that might be generated by principals, teachers, parents, artists and arts groups could potentially unbalance the distribution of the limited available funding. After evaluating the impact of this change, the Arts Commission adopted a three-prong policy for adding an Arts Education category to the Community Arts Grants program grants as follows: > A separate Arts Education category would be created for school-based proposals. > Individual grant requests were capped at $1,000. > The amount available for all Arts Education grants would be 25% of the total amount allocated for the Community Arts Grants program in that year. IMPACT For FY04, 8 Community Organization proposals were received and 10 Arts Education proposals were received, and there is $26,500 to disperse. Under the existing allocation system, there is > $19,875 for Community Organizations and > $6,625 for Arts Education. If the new system is adopted, the allocations could be: > $ 15,900 for community Organizations and > $10,600 for Arts Education. DRAFT November 6,2003 TO: CITY COUNCIL FROM: Arts Commission ART COMMISSION'S RESPONSE TO ORDINANCE AMENDMENT RECOMMENDATION At its October 2, 2003 meeting, the Arts Commission decided not to move forward on the recommendation to City Council to introduce an ordinance amending Chapter 2.18 of the Municipal Code and to amend the Arts Element of the General Plan to include the proposed change of "works of art" to read "works of art and other tangible things." The Arts Commissioners did not approve the Ordinance and Arts Element changes at this time because they were unclear as to City Council's intent regarding the recommended changes. The Arts Commissioners had concerns that the monies designated for public art might be diluted or lost, and that "other tangible things" could include items totally unrelated to the arts. Instead, the Arts Commissioners felt that adding the "Definition of Public Art" found in the 1996 Public Art Master Plan (which was approved by the Arts Commission in 1996 and is attached) to Ordinance 1279 and to the Arts Element of the General Plan would provide the City Council with flexibility and options for commissioning and selecting public art while maintaining the City's commitment to the 1% for public art program currently in place. GARY HILL Chair, Arts Commission C: City Manager Assistant City Manager Library Director Boards/Commissions Liaisons From the City of Carlsbad Arts Office Public Art Master Plan, dated December 1996 DEFINITION OF PUBLIC ART The City of Carlsbad wishes to encourage the broadest interpretation of art and the diverse venues used by artists. The various media and materials which can be used by contemporary artists include: Sculpture - free standing, wall supported or suspended, kinetic, electronic, etc. in any material or combination of materials Murals or portable paintings - in any material or variety of materials, with or without collage or the addition of non-traditional materials and means Earthworks, fiberworks, neon, glass, mosaics, photographs, prints, calligraphy, any combination of forms of media including sound film, holographic and video systems, hybrids of any media and new genres Standardized fixtures such as gates, streetlights, etc., may be contracted to artists for unique or limited editions, provided the work is designed specially for the city as public art Architectural elements designed and executed by visual artists hi collaboration with an architect, landscape architect or engineer, which may be incorporated into, upon or adjacent to publicly funded structures Design elements incorporated into a capital improvement project that are designed by an artist for fabrication and execution of the project contractor. The following items are identified as ineligible for inclusion in the City's definition of public art: Directional elements such as supergraphics, signage, or color-coding except where these elements are integral parts of the original work or art "Art objects" which are mass-produced as a standard design such as playground equipment, fountains or statuary objects Reproductions, by mechanical or other means, of original works of art, except in cases of film, video, photography, print making or other media arts, specifically commissioned by the City . Decorative, ornamental or functional elements, which are designed by the building architect as opposed to an artist commissioned for this purpose Landscape architecture and landscape gardening, except where these elements are designed by an artist and are an integral part of the work of art by an artist Services or utilities necessary to operate or maintain the artwork over time • Existing works of art offered for sale or donation to the City, which do not have an established and recognized significance as art in public places among arts professionals and art appraisers Works of art which are not publicly accessible or visible Works of art which cannot reasonably be maintained within the resources allocated by the citizens of Carlsbad. MEMO To: Carlsbad Arts Associates Board From: Peter Gordon, Arts Manager Re: Funding Request for the Multicultural Arts Festival Date: November 4, 2003 The Cultural Arts Office requests the amount of $3,000 from the Carlsbad Arts Associates to help underwrite the "Multicultural Arts Festival: By Kids For Kids" planned for Thursday, Friday, and Saturday, March 11, 12, and 13, 2004. About the Festival Designed to encourage students (primarily elementary school children) and their families to appreciate the rich diversity of the human experience and to learn from cultures different from their own, the Multicultural Arts Festival is now in its lltn year of activity. In 2003, more than 3,000 students and their parents participated in and enjoyed a wide variety of programs, ranging from "Big Joe's International Puppets" presented at the Centra de Informacion to Native American dancer Eric Runningpath at the Carlsbad Village Theater. As in previous years, all Festival activities are offered FREE. This year's Festival programming will once again roam the world. Variety is a key component to the scheduling: morning, after-school and weekend programs are being planned for sites as diverse as the Carlsbad Cultural Arts Center, Harding Recreation Center, Centra de Informacion, Cole Library, Dove Library, and individual schools as well. Besides bringing in professional performers for the event, a special emphasis is placed on presenting the best of area youth performing groups, like Highlands Scottish Dancers and Mariachi Agua Dulce. History The Festival began in 1994 by the Library Children's Services with funding provided by the Friends of the Library. In 1996, the Arts Office, with its programming expertise and numerous artist contacts, became a partner with the Library on the Festival planning and implementation. Budget and Request The Festival's projected budget (attached separately) for 2004 is $8,000, with $4,000 currently coming from the Friends of the Library and $1,000 coming from the Sister Cities Committee. The Arts Office requests $3,000 from the Carlsbad Arts Associates for this important community program. For this donation, the CAA will be included in all publicity materials as a partial sponsor of the event along with the Friends of the Library and the Sister Cities Committee.