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Home My WebLink About2004-12-02; Arts Commission; MinutesMINUTES Carlsbad Arts Commission December 2, 2004 Carlsbad Council Chambers Present: Commissioners Hill, Iserloth, Juncal and Okamoto Absent: Commissioners Francis, Shaw, Carrillo Chair Hill called the Meeting to Order at 8:00 am. Minutes For Approval Commissioner Okamoto requested amending the August Minutes to note the change in the meeting start time. He further requested amending the September minutes to add the names of Commissioners present/absent. On Motion by Commissioner Iserloth, the Commission approved the Minutes of August, September, and October. New Business 2005 Community Arts Grant Funding Recommendation Commissioner Juncal presented the panel's recommendations. Mr. Gordon informed the Commission he would like to increase the Commission's participation in this process. Community Arts Coordinator Colleen Finnegan and Mr. Gordon will work with the Arts Commission to develop a process to attend and review programs awarded by the City. Colleen Finnegan complimented the panel on the work it accomplished during this year's review, noting the professional variety of arts representation. There were twice as many grant requests as there was funding available. On Motion by Commissioner Juncal the Commission approved funding the panel's recommendations in the Arts Education category. On Motion by Commissioner Okamoto the Commission approved funding the panel's recommendations in the Organizations/Artists Partnership category. Community Meetings for Artists Mr. Gordon passed out the leaflet announcing the upcoming community meetings. Mr. Gordon stated he would like to have Commissioners attend the meetings and participate as facilitators and/or recorders. Chair Hill reminded the Commission that this process would help expand the Commission's role, but comes with a time commitment. Local Artist and Cultural Resources Presentations Chair Hill asked Commissioners to assist him in creating an education process by suggesting local artists with a wide variety of art representation attend future Commission meetings to present their art. He explained he would like to see 8-10 presentations a year, feeling this will enable the Commission to understand "What the art is in the Carlsbad area." He further feels this is something that could influence art in Carlsbad in the future. January Commission Meeting The Commission will hold it's January 6, 2005 meeting in the Arts Office Conference Room. Public Comment None Committee Reports Chair Hill reported the Volunteer reception was an enjoyable evening. He suggested Commissioner's log on to the City's CCPS website. He further stated this was important - the City is going forward with concepts from these workshops and the Arts Commission has a role in understanding what the opportunities for culture are in the City. Manager's Report Peter Gordon reported on the Volunteer reception and reminded Commissioners to stop by and pick up their gift at the office. The Beast and Bones exhibit broke all attendance records. Over 8,000 visitors attended the exhibit (not counting the arts education programming). The 2004 Invitational exhibit opens December 5, with a reception on December 4. Family Open Studio in coordination with this exhibit will take place on Saturday, December 11. The contract for public art at Aviara Community Park with artists Richard Keely and Anna O'Cain was amended and approved by City Council. The delay of constructing the community center caused the contract to be amended. The Guardian Lions at Poinsettia Park were recently returned to the Niki Foundation at its request. The Carlsbad Arts Associates is changing it's name to Carlsbad Friends of the Arts. The Associates' annual meeting will take place before the next gallery reception (Victor Raphael: Space Fields) on January 22 at 3 pm in the Schulman Auditorium. The artist will give a lecture at 4 pm and the reception takes place from 5-7 pm. A brochure for the Sculpture Garden exhibit, Backyard: Kenneth Capps has just been completed. The prospectus has been mailed for the Juried Biennial exhibit - deadline is January 12. The meeting adjourned at 8:44 am. Calling All Artists, Arts Administrators, Arts Supporters, Arts Lovers - JOIN Us AT A SERIES OF COMMUNITY MEETINGS ABOUT THE ARTS IN CARLSBAD This January, the Cultural Arts Office will hold a series of community meetings about the arts here in Carlsbad. And we hope you will join us for a free-flowing, brainstorming discussion. We want to know what you think and what you need as we plan our arts programs and services for the coming years. • How can the Arts Office promote the arts better in our community? • What kinds of programs should we be doing? Not doing? • What does the arts community need over the course of the next five or ten years? • What kinds of services can the Arts Office provide you as an artist? As an arts administrator? As an arts consumer and supporter? These are just a few of the questions you might ask yourself to prepare for the meetings. (And jot those ideas down so you don't forget them!) Then come to one - or all - of the meetings scheduled throughout the community. Staff from the Arts Office and representatives from the Arts Commission and the Arts Associates will lead the discussions groups. And of course, there will be refreshments. (The Arts Office always has good refreshments!!) So join us!! It's not necessary to RSVP, but it would help us in our planning. Call 434-2902 and just leave your name and what night(s) you plan to attend. All Meetings are from 6 - 7:30 pm. There's plenty of parking at all sites. For directions, call the Arts Info Line at 434-2904. Thursday, January 13 Wednesday, January 26 Calavera Hills Recreation Center Carrillo Elementary School 2997 Glasgow Street 2875 Poinsettia Drive Wednesday, January 19 Monday, January 31 Gowland Meeting Room Stagecoach Recreation Center Carlsbad City Library 3420 Camino de los Coches 1775 Dove Lane Monday, January 24 Jefferson Elementary School 3743 Jefferson Street 2005 CARLSBAD COMMUNITY GRANTS - RECOMMENDED FUNDING ARTS EDUCATION 1) CALAVERA HELLS ELEMENTARY SCHOOL - Continuation of a self-supporting after-school Theatre Club for as many students as possible (up to 100 in Spring 2005) culminating in a 3-performance production. REQUEST: $1,000 RANK: 6 RECOMMENDATION: 75% $750 2) CARLSBAD HIGH SCHOOL DRAMA CLUB Support for choreographer's fee Annual musical production twelve-week rehearsal program with 40 high school students. REQUEST: $1,000 RANK: 8 RECOMMENDATION: 50% $500 3) CHS-ELL PROGRAM - Storytelling project for English Language Learners, using exposure to the arts and a residency by a storyteller and culminating in a storytelling performance in English by the students REQUEST: $1,500 RANK: 3 RECOMMENDATION: 100% ALLOWED $1,000 4) AVIARA OAKS MIDDLE SCHOOL/JEAN ISAACS DANCE THEATRE Support for a movement and storytelling project emphasizing children's literature classics, student poetry and dance crafted on words. REQUEST: $1,000 RANK: 4 RECOMMENDATION: 100% $1,000 5) PACIFIC RIM ELEMENTARY SCHOOL Support for 12-week in-class and after- school theater program for 3rd through 5th graders culminating in 3 performances of a play to be determined. REQUEST: $1,000 RANK: 7 RECOMMENDATION: 50% $500 6) ST. PATRICK SCHOOL/PLAYWRIGHTS PROJECTS Support for an 8-week playwriting program for students, culminating in two performances of students' short plays by professional actors. Teachers will receive two training workshops and take part in classroom sessions as part of the project. REQUEST: $1,000 RANK: 1 RECOMMENDATION: 100% $1,000 7) LCC HIGH SCHOOL DANCE PROGRAM - Dance education residency by Mojalet Dance Collective for two 4-day sessions over Presidents Day break and summer for La Costa Canyon dance students. REQUEST: $2,000 RANK: 10 RECOMMENDATION: 50% ALLOWED $500 2005 CARLSBAD COMMUNITY GRANTS - RECOMMENDED FUNDING ARTS EDUCATION, Page 2 8) CHS BAND BOOSTERS - Development of a feeder program for middle school students to transition to High School Color Guard, culminating in a free public performance at the Spring Middle Schools Band Concerts. REQUEST: $1,000 RANK: 9 RECOMMENDATION: 50% $500 9) NORTH COAST REPERTORY THEATRE/EL CAMINO CREEK ELEM. SCHOOL A six-week drama residency at El Camino Creek School with classes during the school day for 4th or 5th graders culminating in attendance at The Theatre School's spring production of The Phantom Tollbooth and follow-up discussion. REQUEST: $569 RECOMMENDATION: 0 10) BUENA VISTA ELEMENTARY SCHOOL - Support for "Doorways to Education," artist-led mural project to design and paint murals on all BV classroom doors, involving the entire student body. REQUEST: $500 RANK: 2 RECOMMENDATION: 100% $500 PLAYWRIGHTS PROJECT - Residency at Calavera Hills Middle School Two seventh grade classes (including Special Ed. students) will participate in Write On! exploration of theatre as playwrights, culminating in two performances of students' short plays by professional actors. REQUEST: $1,000 RANK: 5 RECOMMENDATION: 100% $1,000 TOTAL REQUESTS: $10,559 TOTAL RECOMMENDATIONS: $ 7,250 Roles and Responsibilities of the Carlsbad Arts Commission Draft: December 2004 Review and advise City Council on works of public art Award Community Arts Grants Do follow-up site "audits" Help Arts Office with operational policies For example, Vendor Policy for TGIF Jazz Become informed and knowledgeable about the arts and culture of the City Act as liaison between the City Council and the community Listening and reporting community's comments back to City Council Explaining and informing City Council positions to the community