HomeMy WebLinkAbout2013-01-30; Carlsbad Golf Lodging Business Improvement District; MinutesMINUTES
MEETING OF: CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT BOARD MEETING
DATE OF MEETING: January 30, 2013
TIME OF MEETING: 3:00 p.m.
PLACE OF MEETING: Room 173A, Faraday Administrative Center, 1635 Faraday Avenue
CALL TO ORDER: General Counsel Paul Edmonson called the Meeting to order at 1:56 p.m.
ROLL CALL was taken by the Senior Deputy City Clerk, as follows:
Present: Stripe, Stiebeling, Glaser.
Absent: None.
II. ELECTION OF OFFICERS
On a motion by Board Member Stripe to elect Board Member Stiebeling as Chair and Board
Member Glaser as Vice Chair, the Board unanimously adopted Resolution No. 2013-lG electing
Board Member Stiebeling as Chair and Board Member Glaser as Vice Chair.
III. PRESENTATION FROM STAFF
General Counsel Edmonson provided the board an overview of its legal obligations, the
requirements of following the Brown Act and an explanation regarding the public's right to view
records of the Board.
IV. PROPOSED PROCESS FOR REIMBURSEMENT
AB 01-13-03
Staff liaison Cheryl Gerhardt explained the process for reimbursement for golf-related marketing
expenditures. She stated she would review for accuracy that the amount requested to be
reimbursed equaled the amount collected by the city. She added that any funds that were
collected and not reimbursed would carry-forward to the next fiscal year. She further added
that at no time would CTBID funds collected be merged with CGLBID collected funds.
In response to an Inquiry from Vice Chair Glaser, Ms. Gerhardt stated she could provide a report
that showed the amount of funds collected, funds remitted and any remaining balance.
Discussion ensued among board members and staff regarding the definition of reimbursable
expenses and the intent of the City Council and ordinance that created the district.
Deputy City Manager Cynthia Haas explained that she understood it was Council's intent to
follow the proposed reimbursement program as initially submitted by Board Member Stripe.
CGLBID Meeting - January 30, 2013
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General Counsel Edmonson suggested that the definition of reimbursable expenses and process
be further reviewed and revised as necessary by staff and brought back to the Board for Its
consideration at the Board's next meeting.
On a motion by Board Member Stripe, the Board concurred to continue this item to its next
meeting.
IV. NEXT MEETING
By consensus, the Board agreed to hold the next meeting on April 17, 2013, at 2:00 p.m.
By proper motion, the Board Meeting of January 30, 2013, was adjourned at 2:40 p.m.
•reising!
Senior Deputy Clerk