HomeMy WebLinkAbout2013-04-17; Carlsbad Golf Lodging Business Improvement District; MinutesMINUTES
MEETING OF: CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT
DISTRICT BOARD MEETING
DATE OF MEETING: April 17, 2013
TIME OF MEETING: 2:00 p.m.
PLACE OF MEETING: Room 173A, Faraday Administrative Center, 1635 Faraday Avenue
CALL TO ORDER: Chair Stiebeling called the Meeting to order at 2:54 p.m.
ROLL CALL was taken by the Senior Deputy City Clerk, as follows:
Present: Stripe, Stiebeling, Glaser.
Absent: None.
MINUTES FOR APPROVAL
On a motion by Board Member Stripe, the minutes ofthe meeting held January 30, 2013 were
unanimously approved as presented.
AB 04-13-04 ADOPTION OF RULES OF PROCEDURE
ACTION: On a motion by Vice Chair Glaser, the Board adopted Resolution No.
2013-3G adopting the Rule of Procedure, Carlsbad Municipal Code,
Chapter 1.20, as modified and as conceptual guidelines to conduct
its meetings.
AYES: Stiebeling, Glaser, Stripe.
NOES: None.
AB 04-13-05 PROPOSED PROCESS FOR REIMBURSEMENT
Staff liaison Cheryl Gerhardt explained that board comments from the January 30, 2013 meeting
as well as input from General Counsel had been incorporated into the reimbursement
procedures.
Discussion ensued among board members regarding reimbursement timing. It was determined
that because hotels submitting requests needed to have board approval prior to receiving
reimbursement funds, and staff needing adequate time to review the requests for
appropriateness before submitting to the board for action, that if possible, CGLBID board
meetings held quarterly should be scheduled closer to the end ofthe month to prevent delays
with issuing reimbursements.
April 17, 2013 CGLBID Meeting Page2
It was also clarified by staff that once the reimbursement request was approved, hotels
requesting reimbursement for expenses would only receive up to the amount collected by the
city. The city would continue to issue reimbursements for that request as additional funds were
received.
Ms. Gerhardt requested that no proprietary information be included in the requests, and stated
that the hotels will bear the burden of proving the legitimacy of questionable reimbursement
items
ACTION: On a motion by Board Member Stripe, the Board adopted Resolution
No. 2013-4G adopting the reimbursement process.
AYES: Stiebeling, Glaser, Stripe.
NOES: None.
IV. NEXT MEETING
By consensus, the Board agreed to hold the next meeting on May 15, 2013, at 2:00 p.m.
By proper motion, the Board Meeting of April 17, 2013, was adjourned at 3:11 p.m.
FreisiRgigr
Senior Deputy Clerk