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HomeMy WebLinkAbout2012-12-18; City Council; MinutesMINUTES SPECIAL MEETING: CITY COUNCIL WORKSHOP DATE: December 18, 2012 TIME: 11:00 AM PLACE: CITY ADMINISTRATION BUILDING, ROOM 173A, 1635 FARADAY Mayor Hall called the meeting to order on December 18, 2012 at 11:08 a.m. Present: Hall, Packard, Blackburn and Wood. Absent: Douglas REGIONAL REPORTS: No reports were given. PUBUC COMMENT: None. Item: Construction and Future Plans for Fire Stations including Fire Station No. 3 Property and Environmental Management Director Dave Hauser gave a PowerPoint presentation re: Fire Station No. 3 (on file in the Office ofthe City Clerk), stating that the new fire station located at the Robertson Ranch property will encompass over 10,000 square feet ofspace. City Projects Manager Patrick McGarry provided Council with a more detailed presentation ofthe proposed fire station. Mr. McGarry noted that the project is on budget and that staff should return to Council to bid the project at the end of March. He also added that construction should be complete in July 2014 with occupancy taking place in August 2014. Mr. McGarry stated that staff was working on drafting an ordinance for Council's consideration regarding procuring large public works projects on a best value analysis rather than design-build. In response to an inquiry from Council Member Packard, Mr. McGarry explained that one aspect ofthe best value analysis is that it provides staff the opportunity to look at the litigation history of the contractor which could result in a reduction of lawsuits for the city on these types of projects. In response to an inquiry from Council Member Blackburn, Mr. Hauser provided an explanation regarding the deferred maintenance to Fire Station No. 1, stating that minor refurbishments to the facility have been conducted from time to time, but it is an older facility that does not have adequate space for female firefighters, nor adequate bays for newer, larger equipment. He added that the station cannot be demolished and replaced in its current location and that the he city will need to conduct a needs assessment and determine a suitable site. Until a decision is made to move forward, city staff will continue to maintain the facility to meet the needs of the community. Page 1 Item: Accessory Retail Uses in the Planned Industrial fP-M) Zone City Planner Don Neu and Community and Economic Development Director Gary Barbaric reviewed the Planned Industrial (PM) Zone areas ofthe city and the permitted uses. Mr. Neu explained the background and issues regarding retail sales in the PM Zone and provided options for Council to consider with a recommendation from staff regarding a proposed amendment to the current ordinance (on file in the Office ofthe City Clerk). Mayor Hall and Council Member Packard expressed concern that the proposed amendment as written could change the character of the business park area. Discussion ensued regarding the amount of square footage and related parking of each business, whether manufacturing was required or if warehousing and/or research would be adequate in allowing the accessory permit. Also discussed was the recent change to the Carlsbad Research Center (CRC) Specific Plan as an example. It was agreed that the permitted uses within the CRC are more restrictive than the City's. Mr. Barbaric stated that the proposed amendment would be first heard by the Planning Commission who would then make a recommendation to City Council, He noted that based upon input from Council at this time, modifications to the recommendation would need to be made before presenting the item to the Planning Commission. Mayor Hall stated he would like to see a control mechanism put in place for retail sales to address potential concerns. Discussion ensued regarding the current Conditional Use Permit process and its potential use to regulate the accessory permits. Council Member Blackburn clarified with Mayor Hall and Council Member Packard that they would be more likely to approve staffs recommendation to amend the current zoning ordinance to allow accessory retail sales within the Planned Industrial Zone, provided that a Conditional Use Permit is issued for all businesses that intend to add this component to their business. RECESS: Mayor Hall adjourned the Special Council Meeting at 11: 59 p.m. with four Council Members present. RECONVENE: Mayor Hall reconvened the Special Council Meeting at 12:16 p.m. with four Council Members present. Item: Major Proiect Tracking Report - Citv Council Prioritv Proiects (Handout listing the Priority Projects and their current status are on file in the Office of the City Clerk.) In response to an inquiry from Mayor Hall, Parks and Recreation Director Chris Hazeltine stated that the Parks and Recreation Department's needs assessment will come before Council in September 2013. In response to an inquiry from Mayor Hall, Transportation Director Skip Hammann told Council that the overlay project on Carlsbad Boulevard will be underway and the Boulevard would be restriped to expand the bike areas after the first of the year. Page 2 Housing and Neighborhood Services Director Debbie Fountain responded to a Council question regarding community outreach. She explained that staff is currently using the citizens' academy participants to assist with identifying founding members to assist with the program and the program should launch in mid-January. In response to an inquiry from Mayor Hall, Deputy City Manager Cynthia Haas explained that due to a turnover in key state parks department staff, the city has been asked to delay legislative items it was working on regarding the land exchange until new state department representatives can be briefed. She added that appraisals ofthe properties have been completed and both agencies are in agreement ofthe values, but in order to exchange the properties legislation has to occur at the state level. Ms. Hass told Council Members they would be further briefed on the matter after the first of the year. Council Member Wood asked about the status of the open space committee and acquisition of open space property. Parks and Recreation Director Chris Hazeltine explained there is no longer a formalized open space committee. Staff meets quarterly to review the list of prioritized properties. He stated that staff has been in preliminary conversations regarding the property near the Batiquitos Lagoon and that $5 million was set aside last year for an open space map depicting all of the open space land in the city. ADJOURNMENT TO CLOSED SESSION: The Council adjourned to Closed Session at 12: 27 p.m. Sherry Freisinger Senior Deputy Clerk Page 3 12/18/2012 Fire Station No. 3 Council Workshop December 18, 2012 Presented by Patrick McGarry Civic Projects Manager Fire Department Committee Members Captain Chris Lawrence Captain Jeff Chumbley Engineer Josh Clark Engineer Nate Pearson Firefighter Paul Vracar Chris Wilson BC Mike Calderwood BC Mike Lopez DC Chris Heiser Architect WLC Architects, Kelley Needham, Principal SITE PLAN 12/18/2012 D r = 1^ D 71 pnn| 71 .3 nl—jr% m FLOOR PLAN : I y o f " CARLSBAD 12/18/2012 View from the corner of Cannon and Wind Trail Way View from the new street 12/18/2012 North Elevation 1^11^1 South Elevation East Elevation West Elevation 12/18/2012 12/18/2012 Cost TASK DESCRIPTION Property Acquisition Design, Environmental, Permits Construction, Inspection, Materials Testing TOTAL APPROPRIATED Z^""^' REMAINING ENCUMBRANCES ^"^^^^ TO 11/30/12 ^^^"^"^ $1,540,000 $550,000 $7,080,000 $9,170,000 $1,540,000 $185,580 $0 $1,725,580 $0 $364,420 $ 7,080,000 $7,444,420 Schedule Event Milestone Completion Date Schematic Design 5/30/2012 Design Development 9/30/2012 Construction Documents 2/28/2013 Best Value Ordinance 2/28/2013 Permitting 3/30/2013 Council Approval 3/30/2013 Bidding Phase 6/30/2013 Construction 7/30/2014 Final Completion 8/30/2014 6/30/2012 10/30/2012 ; T Y o r * CARLSBAD City Council Workshop December 18, 2012 Accessory Retail Uses in the Planned Industrial (P-M) Zone 1. Background 2. Proposed Amendment - Attachment A to Memo 3. Carlsbad Research Center Specific Plan Amendment 4. Jurisdictional Comparison - Attachment B to Memo 5. Options for City Council Consideration 6. Recommendation - Option 3 CITY OF ^ CARLSBAD Memorandum December 5,201^2 To: John Coates, Interim City Manager From: Don Neu, City Planner Q[7t /fjri^ Via Gary Barberio, Community and Economic Development Dlrector^"^ Re: Accessory Retail Uses in the Planned industrial (P-M) Zone Baclcground. The city's most predominant industrial zone, the Planned Industrial (P-M) zone, attracts a wide variety of corporate office tenants which engage In light industry, including manufacturing, research and development, testing, as well as warehousing. These uses are permitted by right within the P-IVI zone, A number of other uses which cater to uses allowed in the P-M zone, including primary retail uses, are subject to the approval of a conditional use permit by the Planning Commission. The conditionally-permitted primary retail use must also be clearly oriented to support the industrial office developments or their populations. Currently, Chapter 21.34 (P-M zone) of the Carlsbad Municipal Code (CMC) does not Include a provision to allow for accessory retail uses. Nevertheless, a number of uses/companies within the P-M zone have a small retail component which is ancillary to the primary manufacturing, research and development, testing and/or warehousing use on-site. The retail component of these uses is associated with products that are researched, designed, manufactured, assembled, processed, marketed and/or warehoused on-site. Although the city has not received any formal code enforcement complaints regarding traffic or any other associated nuisance, the fact remains that because some tenants have a retail component, the companies are technically in violation with the provisions of CMC Chapter 21.34, which specify that retail uses are only allowed as a pnmary use through a conditional use permit. Further, there have been a number of well-known, successful companies which have expressed a strong interest in locating their business in Carlsbad. However, due to the fact that the P-M zone does not allow for an ancillary retail use, the companies (I.e., Don Joy), decided to locate their business in neighboring cities such as Vista, Consequently, it has become clear to staff that limited accessory retail uses are an Important component to the viability of the industrial sector. Therefore, in order to legally allow for and encourage retention of existing companies with accessory retail, as well as attract new tenants, staff is recommending an amendment to the P-M zone to create two additional retail use categories in the land use matrix. The proposed language is included as Attachment A. Community & Economic Development 1635 Faraday Ave, I Carlsbad, CA 92008 I 760-602-2710 I 760-602-8560 fax Interim City Manager December 5,2012 Accessory Retail Uses in P-M Zone Page 2 In summary, the first new category, "Retail, limited accessory use..." will allow for a limited amount of accessory retail space to be permitted by right (up to 10% or 1,000 square feet of the gross floor area, whichever is less). The second category, "Retail, accessory use...," will allow for additional retail space above 10% or 1,000 square feet ofthe gross floor area, but not more than 20% or 2,000 square feet, whichever is less, with the approval of a Minor Conditional Use Permit. The requirement for a Minor Conditional Use Permit for a 2"** tier of accessory retail use will provide staff with the discretion to analyze the potential for incompatibilities as well as to condition and monitor the use. The Minor Conditional Use Permit will be subject to the approval of the City Planner and can be appealed to the Planning Commission. Retail tenants which exceed the 2"** tier for accessory uses would still have the option to apply for a regular Conditional Use Permit which would be subject to the approval of the Planning Commission (I.e., current provision in P-M zone). Equally as important. In order to qualify as an accessory retail use in either of the newly proposed categories, the use would be required to be exclusively supportive of and secondary (i.e., accessory) to the primary industrial and/or office use as well as wholly contained within the structure(s). Further, all products for retail sale will be required to be researched, designed, manufactured, assembled, processed, marketed and/or warehoused on-site. For reference, the above-described recommended changes are similar to a component of the amendment to the Carlsbad Research Center (CRC) Specific Plan recently approved by City Council (October, 2012). The CRC Specific Plan area Is zoned, C-M, Heavy Commercial. Specifically, the following provision was added to the CRC Specific Plan: Retail sales of goods or services directly associated with the manufacturing or processing of products as a primary permitted use on site are allowed by issuance of a minor CUP subject to the following restrictions: a. Up to 2,000 square feet or 10% of tenant space gross floor area, whichever is less, may be dedicated to retail sales. b. Additional parking shall be provided for the retail area at the retail parking rate. The primary differences between the CRC Specific Plan retail provision and the proposed amendment is that city staff is proposing that a smaller component of accessory retail use be allowed by right (i.e., up to 10% or 1,000 square feet of the gross floor area, whichever is less) and retail sales would be permitted for products which are researched, designed, manufactured, assembled, processed, marketed and/or warehoused on-site. Further, because of the limited nature of the retail use, staff Is proposing to park the retail use at the primary use parking rate, which is generally less Intensive than a retail parking requirement. Pursuant to Attachment B, a number of surrounding jurisdictions allow for a minor accessory retail component by right when it Is directly related to the primary use. A majority ofthe jurisdictions do not preclude warehousing as a primary use for accessory retail sales. Interim City Manager December 5,2012 Accessory Retail Uses in P-M Zone Page 3 Options: Several options exist for City Council consideration and include the following: 1. Retain current provisions for retail sales In the P-M zone, which allows for retail sales as a primary use with the approval of a conditional use permit by the Planning Commission. The permitted retail use must be clearly oriented to support the industrial office developments or their populations. The current provision does not allow for any extent of accessory retail sales; 2. Permit limited accessory retail sales only when the sales are directly associated with goods manufactured, assembled, or processed on-site. This option would not allow accessory retail sales when warehousing Is the primary use or when only research, design and/or marketing ofthe products is occurring on-site as the primary use; or 3. Permit limited accessory retail sales with no limitations to the primary light industrial use; primary use can be associated with products that are researched, designed, manufactured, assembled, processed, marketed and/or warehoused on-site, or any combination thereof, as long as the use falls within the list of permitted uses in the P-M zone (Attachment A reflects the implementation of Option 3). Recommendation: Staff recommends that City Council direct staff to implement Option 3 as it will allow the city to remain competitive with other north county jurisdictions. By strictly limiting the amount of accessory retail space (i.e., maximum allowable area of 2,000 square feet) and requiring that it be directly associated with the primary use, it is staffs opinion that the strong industrial and office sectors of the city will be preserved and, ultimately, enhanced as It may encourage additional companies to locate in Carisbad. DN:SW:bd Attachments A. Proposed amendment to P-M zone for retail uses B. Jurisdictional comparison for allowance of accessory retail uses Interim City Manager December 5, 2012 Accessory Retail Uses in P-M Zone Page 4 ATTACHMENT A Proposed Accessory Retail Use Categories in P-M Zone Permitted bv right: Retail, limited accessory use, including tasting/sampling rooms, showrooms, miscellaneous retail, up to 10% of gross floor area ofthe building or suite (as applicable) or 1,000 square feet, whichever is less (see note 3 beiow). Permitted with Minor Conditional Use Permit: Retail, accessory use, Including accessory tasting/sampling rooms, showrooms, miscellaneous retail, exceeding 10% but not more than 20% or 2,000 square feet, whichever Is less, ofthe gross floor area ofthe building or suite (as appl{cable)(see note 3 below). Proposed Footnote 3: The retail use shall be accessory to the permitted primary use and wholly contained within the building. All products for accessory retail sale shall be researched, designed, manufactured, assembled, processed, marketed and/or warehoused on-site, or any combination thereof. No outdoor display of merchandise or accessory retail sales shall be permitted unless customarily conducted In the open. Parking for the accessory retail use shall be determined based on the parking requirement forthe primary use pursuant to CMC Chapter 21.44. Interim City Manager December 5, 2012 Accessory Retail Uses in P-M Zone Pages ATTACHMENT B Jurisdictional Comparison Retail Uses in Industrial Zones Chula Vista Retail sales of products produced and manufactured on-site permitted as accessory use in Industrial zones. Primary retail uses permitted through a Conditional Use Permit. Encinitas ** Retail sales (no limit) require a Minor Use Permit In Industrial and business park zones; retail required to be parked separately. No limitations with respect to the primary industrial use; products sold can be warehoused on-site (I.e., no requirement for product to be manufactured on-site). Escondido 15% accessory retail sales allowed by right with condition that use is contained in main structure, occupies no more than 15% of the gross floor area, no outdoor retail sales or display of merchandise, and all products must be manufactured on the premises; retail sales In excess of 15% require a plot plan and area above 15% shall be parked separately. Oceanslde ** Limited retail uses allowed in industrial zones; maximum of 5,000 square feet or 25% of business floor area, whichever is greater. No limitations with respect to the primary industrial use; products sold can be warehoused on-site (i.e., no requirement for product to be manufactured on-site). San Diego Sundries, pharmaceuticals, and convenience stores permitted in Light Industrial zone with limit of 1,000 square feet and 10% of gross floor area; apparel and accessories permitted in Industrial Park as long as items are manufactured on the premises, maximum of 25% of gross floor area can be used for retail sales and at least 75% of the area shall be used for manufacturing, warehousing or wholesale distribution of the products that are offered for sale; consumer goods, furniture, appliances, equipment permitted in Light Industrial zone as long as sales establishments occupy an area of at least 5,000 square feet In gross floor area unless the sales are of items that are manufactured on the premises. San Marcos ** Minor conditional use permit currently required for any retail use in industrial zones; code amendment underway which will permit up to 30,000 square feet of retail with administrative review and up to 10% of ancillary retail by right. No use restriction for primary use; can warehouse product as long as it is associated with the brand that is being sold on the premises. Solana Beach ** Incidental retail limited to 25% of primary building gross floor area, up to a maximum of 5,000 square feet; area parked at primary use rate. No limitations with respect to the primary industrial use; products sold can be warehoused on-site (I.e., no requirement for product to be manufactured on-site). Vista ** In light industrial zones, ancillary retail activities permitted which support primary use on-site, including light manufacturing and warehousing. No limit In area set forth In the industrial park zone; retail required to be parked separately. In Vista Business Park Specific Plan, no more than 20% or 5,000 square feet of ancillary retail, whichever is less; excludes sale of cars; no limitations with respect to the primary industrial use; products sold can be warehoused on-site (i.e., no requirement for product to be manufactured on-site). City Council Priority Projects December 18,2012 CITY OF CARLSBAD T CITY OF Table of Contents ^ CARLSBAD Executive Summary ...5 Strategic Focus Area: Create Quality Jobs in a New Economy 8 Business Retention 8 Talent Attraction 9 Education Hub 10 Partnerships 11 Strategic Focus Area: Sustainable Organization 12 City Mission, Vision ond Values Update 12 Best Value Services 13 Pay for Performance 14 City Unk/Customer Relationship Management 15 Technology Strategy 16 Strategic Focus Area: Balancing Land Use Policies with a changing community..... ......17 General Plan Update 17 Development Standards 18 Proposed Power Plant 19 Plaza Camino Real Redevelopment 20 Strategic Focus Area: Changing Parks and Recreation Needs 21 Needs Assessment & Comprehensive Action Plan 21 Alga Norte Community Park Construction 22 Lake Calavera Master Plan Implementation 23 Trails Master Plan 24 Open Space Acquisition 25 Carlsbod Boulevard Realignment , 26 Strategic Focus Area: Livable Streets ...27 state Street Roundabout and Coastal Rail Trail Reach 1 27 Pedestrian Crossings 28 Update Policies ond Standards 29 ^0$^ CITY OF ^CARLSBAD strategic Focus Area: Next Generation of Community Leaders .....30 Citizen Leadership Initiative 30 Boards and Commissions 31 Strategic Goals.. 32 Economic Development 33 Permitting Technology Upgrades 33 Car Country , 34 Financial Health 35 Corporate Marketing Partnerships..... 35 Real Estate Plan 36 Redevelopment Dissolution 37 Fellowships 38 Parks, Open Space and Trails 39 Alga Norte Community Park Operating Plan 39 Transportation and Circulation 40 Traffic Signal Program 40 Resident Connection and Partnership. 41 Expanded Wireless Access 41 Barrio Program 42 Water 43 Desalination ..43 Recycled Water 44 Groundwater 45 Safe Community ..........43 Facility Security 46 Fire Station 3 47 CITY OF ^ CARLSBAD Environmental Management ...48 Agua Hedionda Creek Dredging 48 Hydroelectric Power Generation , 49 Vista-Carlsbad Sewer Interceptor 50 Buena Vista Lagoon Restoration... 51 strategic Focus Areas Executive Summary ^CARLSBAD CITY OF Background The City Council held its annual goal setting workshop Jan. 17, 2012. This workshop was the first step in creating the city's action plan and budget for the coming year. The day-long discussion focused on 12 key trends affecting the city in the areas of the economy, changing demographics and technology. From this discussion. Council identified the six most important strategic focus areas for 2012-13. Based on this direction, staff began to develop detailed and measureable action plans for each strategic focus area. This was accomplished through several workshops held with key staff from throughout the organization. Success was defined for each strategic focus area as well as various strategies that could be used to achieve that success. Staff then brainstormed and later refined a list of key projects that could be implemented this year to make the vision of each strategic focus area a reality. The projects are listed by strategic focus area. Key projects that are not directly associated with a strategic focus area are listed later in the report by strategic goal. Strategic Focus Areas • Create quality jobs in a new economy - The vision of this strategic focus area is to create quality jobs in the region. This will be accomplished by implementing strategies to retain businesses and help them grow, attracting talent and innovators to the city and partnering with universities and research institutions to become a hub for higher education. In addition, staff will focus on streamlining city processes for companies considering relocating to Carlsbad. Projects include: • Business retention • Talent attraction • Education hub • Partnerships //^r- CITY OF CARLSBAD Sustainable organization - The vision of this strategic focus area is to be an adaptable, responsive and efficient city organization that delivers cost effective, high quality services. To accomplish this, the city will retain a motivated, flexible and responsive staff and incentivize high performance. Projects include: • City mission, vision and values update • Best value services • Pay for performance • City Link/customer relationship management • Technology strategy Balancing land use policies with a changing community - The vision of this strategic focus area is that, through the General Plan update process, the city adapts land use policies to address population and demographic trends. This will ensure that the city maintains its high standards and balances a thriving community with the need for tranquil, natural open spaces. Projects include: • General plan update • Development standards • Proposed power plant • Plaza Camino Real redevelopment Changing parks and recreation needs - The vision of this strategic focus area Is to meet the community's changing recreation needs, including more options for active seniors and young people. To accomplish this staff will consider accelerating the schedule for building new parks and community centers. In addition, we will look beyond parks to an expanded trails system and open spaces that encourage a healthy outdoor lifestyle. This will be facilitated by considering opportunities for public-private partnerships to expand offerings in a cost effective manner. Projects include: • Needs Assessment & Comprehensive Action Pian • Alga Norte Community Park construction • Lake Calavera Master Plan implementation • Trails Master Plan • Open space acquisition • Carlsbad Boulevard realignment <A CITY OF ^CARLSBAD • Uvable streets - The vision of this strategic focus area is to begin adapting Carisbad streets to accommodate and encourage all modes of transportation, not Just cars. This will be accomplished by using street design to create a sense of place and community through green spaces, medians and signage. In addition, traffic signal technology upgrades will improve traffic flow. Projects include: • State Street roundabout • Pedestrian crossing • Updated policies and standards • Next generation of community leaders - The vision of this strategic focus area is to find ways to encourage a broader demographic, which more accurately reflects the population of Carisbad, to participate in city leadership and governance. Projects include: • Leadership academy • Boards and commissions Other Trends During the workshop, the City Council also recognized several other issues affecting the city's future. City staff will continue to address these trends throughout the year as resources allow: • Aging population • Increased public involvement through technology • New approaches to generating revenue • Libraries in the digital age • Increased access to government services through technology • Aging neighborhoods Create Quality Jobs in a New Economy Business Retention 4(m CITY OF ^ CARLSBAD Department Description Project Lead Start Completion Funding Status Community & Economic Development Implement a business retention and expansion program to strengthen the city's strong and diverse economy and its position as an employment hub in San Diego County. This plan will include developing an annua! survey of Carisbad businesses, working with the Carlsbad Chamber of Commerce on a Business Academy, visits with Carisbad business representatives by city leadership and staff, publishing a newsletter and informational documents, holding a brokers' meeting, developing an economic gardening plan and providing assistance to companies interested in Carlsbad. Kathy Dodson, Economic Development Manager in progress June 2013 Included in the 2012-13 operating budget The first Business Academy wrapped up in November. We hired a firm to survey Carisbad businesses to measure the business climate and determine barriers to growth and areas for improvement. The survey will be conducted in December. Visits with Carlsbad companies are ongoing and we received an unsolicited RFP for a Carisbad incubator and are processing that forward to the City Council for consideration in eariy 2013. 8 Create Quality Jobs in a New Economy Talent Attraction CITY OF ^CARLSBAD Department Description f Project Lead Start ICompietion Funding Status Community & Economic Development Develop a strategy focused on helping existing companies attract the talent and innovators they need to grow and compete in a global economy, including entrepreneurial talent that will start and relocate companies to Carlsbad. Kathy Dodson, Economic Development Manager in progress June 2013 . ... , Included in the 2012-13 operating budget We have hired a marketing consultant to help us develop the strategy, messaging and marketing materials for our talent attraction program. In December they conducted their first visit to Carlsbad where they interviewed city leaders, community stakeholders and business representatives. We expect an initial report back in January. Refinement of the message and development of marketing materials will occur in eariy 2013. Create Quality Jobs in a New Economy Education Hub <if^CITY OF ^CARLSBAD Department Community & Economic Development Description Studies show that when a city becomes a hub for higher education and research, high quality jobs are created. By partnering with institutions of higher learning and research organizations a community becomes a magnet for new talent and attracts companies looking to pariay local research Into marketable products and services. A plan to attract a university, research institution or similar program will be researched and implemented. Project Lead Kathy Dodson, Economic Development Manager Start In progress Completion June 2013 . Funding Included in the 2012-13 operating budget Status We have had exploratory conversations with universities to understand how they decide to expand and what departments are involved in this. We spoke with the consultants who assisted Cornel! on their winning bid to establish a new university in New York. They will provide us with a list of resources needed to attract a higher education or research institution. We will finalize a report to the City Manager in December. 10 Create Quality Jobs in a New Economy Partnerships <Av CITY OF ^ CARLSBAD pt>epartment Description If roject Lead Start Completion Funding Status Community & Economic Development The City of Carisbad is one of many organizations involved in local and regional economic development activities. We need to work with other economic development organizations and partner with municipalities to optimize Carlsbad and North County economic development efforts. Collaboration will lead to cost sharing, decreased duplication and, most importantly, accelerated economic development in our region. Kathy Dodson, Economic Development Manager July 2012 June 2013 Funding to be determined We have had representatives from our planning and GIS divisions attend a demonstration ofthe Calthorpe planning tool developed for Prosperity on Purpose. We have finalized an RFP for a branding campaign with the five North County cities, which will be released in December and we expect to begin this process in February. 11 Sustainable Organization City Mission, Vision and Values Update ^CARLSBAD CITY OF Department Description Project Lead Start Completion Funding Status Office of the City Manager The city organization is transforming itself to more effectively meet changing community needs and expectations. This transformation will be reflected in an updated organizational mission, vision and values forthe future. John Coates, Interim City Manager In progress June 2013 Included in the 2012-13 operating budget As a first step in the process to update the mission and vision statements a team of staff have begun researching future trends for cities. This research will be complete in December 2012. 12 Sustainable Organization Best Value Services am CITY OF ^CARLSBAD Department Office of the City Manager Description In September 2011, the City Council accepted a framework for the Best Value Services Program, which involves conducting operational assessments of city services to identify possible opportunities to reduce costs while maintaining quality services. The city has hired a consultant. Baker Tilly, to assist with this process. The first assessments will look at services in the Parks & Recreation and Transportation departments. The assessments will include various recommendations that will be directed to the appropriate group for direction. Project Lead " Cynthia Haas, Deputy City Manager Start In progress 'Completion Ongoing Funding $250,000 for three assessments; funded through the Innovation Fund Status Negotiating with CCEA on decision to contract out all park maintenance. Draft Transportation Operational Assessment is anticipated for January 2013. 13 Sustainable Organization Pay for Performance CITY OF ^ CARLSBAD Department Human Resources Description Design and implement a compensation system for CCEA represented employees that links pay to performance. Project Lead Cheri Abbott, Human Resources Manager Start In progress Completion January 2013 Funding $50,000; included in the 2012-13 operating budget Status • Committee (consisting of CCEA and management representatives) continuing to meet with compensation consultant to discuss alternative methods of compensation delivery that Include a performance component. ^ • Options to be presented to the City Council in January 2013. 14 ^ CARLSBAD CITY OF Sustainable Organization City Link/Customer Relationship Management fDepartment Description UP roject Lead Start fCompletion Funding Status Office of the City Manager In an effort to improve customer service and more efficiently use resources the city will be implementing a centralized non-emergency contact center, known as City Link. The project will provide a single phone number to the general public for ail information and government services along with website and smartphone access. John Coates, Assistant City Manager In progress January 2013 One time: $600,000-$l million; funding to be determined Ongoing: funding to be determined Software review has been completed. Contact center design and implementation plan currently under development. Recommended operating scenario complete by December 2012. 15 Sustainable Organization Tech nology Str a tegy CITY OF ^ CARLSBAD Department Information Technology Description An information technology strategic plan will serve as a valuable planning tool and an effective communication vehicle. A strategic plan helps the city implement relevant evolving and emerging technology, ensures that the right service and support model is in place and that the city's technology wil! support its strategic business initiatives. The purpose of this plan is not only to do things better, but to make certain we are also focused on the outcomes that have the greatest impact to the city and achieves them in the most efficient way. Project Lead Tina Steffan, Interim Information Technology Director Start October 2012 Completion June 2013 Funding Estimated $59,000-$75,000; included in the 2012-2013 operating budget; Ongoing: $88,000 per year; funding to be determined Status A framework for the IT Project Management Organization has been started by prioritizing projects and will be completed by December. An application and network topology is in progress. An organizational strategy has been started and an IT Application/Operational strategy wil be completed by March 2013. 16 CITY OF Balancing Land Use Policies with ^ CARLSBAD a Changing Community General Plan Update Department Description Project lead Start ICompletion Funding Status Community & Economic Development Through a comprehensive update to the General Plan and Local Coastal Program Land Use Plan, adapt city land use policies to address population and demographic trends as reflected in the Carisbad Community Vision. Maintain the city's high standards and balance a thriving community with the need for tranquil, natural open spaces. Gary Barberio, Community & Economic Development Director In progress December 2013 Included in $1,345,000 for Envision Carlsbad program; included in the 2012-13 operating budget • On September 11, 2012, City Council accepted Planning Commission's recommendation on the Preferred Land Use Plan with some modifications and directed staff to proceed with drafting changes to the General Plan and Local Coastal Program Land Use Plan, and to prepare the program environmental impact report. • Work on the various Genera! Plan elements (including the Housing Element update). Local Coastal Program Land Use Plan and program environmental impact report is underway, with public draft documents anticipated to be released in June 2013. 17 Balancing Land Use Policies with a Changing Community Development Standards CITY OF ^ CARLSBAD Department Description Project Lead Start Completion Funding Status Community & Economic Development Director Prepare updates to the city's Zoning Ordinance and various master/specific plans as necessary to adopt new development standards that fully implement the land use policy changes in the General Plan update. Gary Barberio, Community & Economic Development Director In progress Ju!y 2014 Included in $1,345,000 for Envision Carisbad program; included in the 2012- 13 operating budget The city's zoning ordinance wil! be reviewed, and options for improving its organizational structure and integration with the updated General Plan will be identified. Recommended changes to the zoning ordinance will be considered through meetings with the Planning Commission, anticipated to occur in October through December 2013, with the public review draft zoning ordinance anticipated to be released in February 2014. 18 CITY OF Balancing Land Use Policies with a Changing Community Proposed Power Plant ^ CARLSBAD Department Description Project Lead Start Completion Funding Status Property & Environmental Management Coordinate city's response to the proposed power plant This includes developing and implementing technical and legal strategies at the local, state and federal level. Joe Garuba, Municipal Property Manager In progress Ongoing included in the 2012-13 operating budget The Supreme Court denied the city's petition to reconsider the California Energy Commission's decision. The city continues to participate in the California Public Utilities Commission proceeding to consider additional power contracts for the San Diego region. The Utilities Commission released a draft decision in December 2012 that limits new power contracts in San Diego until 2018. It is expected that the Utilities Commission will consider this matter Summer 2013. If upheld, the Utilities Commission decision creates an additional barrier to the development ofthe Carisbad energy center project. 19 CITY OF Balancing Land Use Policies with ^ CARLSBAD a Changing Community Plaza Camino Real Redevelopment Department Community & Economic Development - - ^ Property & Environmental Management Description Redevelop Plaza Camino Real. The first step in this process is to negotiate lease terms with Westfield for the potential partial development of the Plaza Camino Real parking lot. The second step is to complete the processing of private development applications for the larger renovation of Plaza Camino Real. Project Lead Don Neu, City Planner Joe Garuba, Municipal Property Manager Start In progress Completion Ongoing Funding Included in the 2012-13 operating budget Status • City's final terms for lease agreement submitted to Westfield for consideration. Counter proposal from Westfield considered by City Council on Dec 4, 2012 - sent back to Westfield. • The Draft environmental impact report was distributed for public and agency review in August 2012; the 45-day review and comment period closed October 19, 2012. Public hearings on the project are expected to occur in the first quarter of 2013 (tentatively Feb 20, 2013 for Planning Commission hearing, with City Council to follow). 20 At^^ CITY OF ''^ CARLSBAD Changing Parks and Recreation Needs Needs Assessment & Comprehensive Action Plan Department Parks & Recreation Description Create an approved road map for the future development of parks and recreation programs and facilities. This will be accomplished by conducting a needs assessment which will analyze current parks and recreation programs and master planned facilities against future needs and take into consideration the growing and changing needs of seniors. Project Lead Chris Hazeltine, Parks & Recreation Director Start June 2012 Completion June 2013 Funding Estimated $150,000; included in the 2012-13 operating budget Status Staff recently awarded a contract to Pros Consulting. Staff kick-off meetings will take place in December 2012. The first of several public meetings wil! start in January 2013. 21 Changing Parks and Recreation Needs Alga Norte Community Park Construction <^^. CITY OF ^ CARLSBAD Department Property & Environmental Management Description Construct Alga Norte Community Park. Project Lead Patrick McGarry, Public Works Superintendent Start In progress Completion December 2013 Funding $29.3 million; included in the 2012-13 Capital Improvement Program Status Pool infrastructure Is complete. Building walls are currently under construction. Parking lots will be complete by January 2013 and the entire project is on schedule for a September 2013 completion. 22 Changing Parks and Recreation Needs Lake Calavera Master Plan Implementation <A CITY OF ^CARLSBAD Department Description Project Lead Start Completion Funding Status Parks & Recreation Implementation of the Lake Calavera Trails Master Plan which was approved in January 2010. This plan, which identifies authorized trails and trail improvements, was developed by the Parks & Recreation Department with input from the San Diego Mountain Biking Association, Preserve Calavera and residents. The plan includes trail directional signage, informational kiosks, fencing, interpretive signage and genera! improvements such as erosion repairs, clearing brush and weeds, re- routing of more sustainable trails and boardwalk trails for wetlands and creek crossing. Liz Ketabian, Parks Planner .^^^ In progress December 2013 $598,750; included in the 2012-13 Capital Improvement Program Regional Water Quality Control Board has recently permitted the project; only Army Corps of Engineers permitting is required prior to commencing construction. It is expected that all permits will be in place by eariy January 2013. 23 Changing Parks and Recreation Needs Trails Master Plan CITY OF ^CARLSBAD Department Parks & Recreation Description Prepare a comprehensive trails master plan. In addition to plans for future developments to the trails system, the master plan wil! include the identification of policies, guidelines and construction standards, safety and enforcement as well as trail program vision, goals and objectives. A comprehensive trails master plan may also serve to leverage grant funding and other funding sources for continued development of the city's trails program. Project lead Liz Ketabian, Parks Planner Start July 2012 Completion June 2013 Funding $60,000; included In the 2012-13 Capita! Improvement Program Status This project has been combined with Transportation's livable streets initiative, to be developed as part of a recently awarded SANDAG grant 24 Changing Parks and Recreation Needs Open Space Acquisition <ANCITY OF V CARLSBAD Department Description fProject lead Start ICompletlon Funding Status Parks & Recreation Currently, the city is within 10 percent of reaching the Habitat Management Plan's goal for habitat preservation. The plan calls for the city to set aside 6,478 acres of open space when the city is built out, and Carisbad has succeeded in setting aside 5,821 acres in the seven years since the plan was adopted. Future plans for open space in Carisbad include developing management strategies and conducting outreach to promote the benefits of open space. Chris Hazeltine, Parks & Recreation Director in progress Ongoing , , . • Included in the 2012-13 operating budget Continue to expand the amount of open space and trails in the city through active monitoring of potential acquisition sites and partnering with others, where possible, to leverage taxpayer funds. Council recently appropriated $5 million for future open space acquisition. Currently reviewing a newly created GIS map to identify all open space, to be completed January 2013. 25 Changing Parks and Recreation Needs Carlsbad Boulevard Realignment CITY OF CARLSBAD Department Officeof the City Manager Description The Carlsbad City Council approved an agreement to work with the California State Parks Department on a visionary project that could bring expanded beachfront park areas, trails, bike access, recreational amenities, parking, beach-friendly shops and restaurants, and an expanded state campground to the stretch of coastline south of Cannon Road. Project lead Cynthia Haas, Deputy City Manager Start In progress Completion Ongoing Funding Estimated total cOst $40-60 million; $3.25 million included in the 2012-13 Capita! Improvement Program Status Project corridor concepts are being developed by the city in concert with State Parks for use in the environmental review phase of the project. The need to follow the 6f process has been confirmed. Briefings with City Council are scheduled in January 2013. 26 CITY OF I • -.ui^ c*.^^*c ^ CARLSBAD Livable Streets State Street Roundabout and Coastal Rail Trail Reach 1 pDepartment Description ^Project 1^ Start Completion Funding Status Transportation Construct a roundabout at the intersection ofCarlsbad Boulevard and State Street to enhance safety and implement livable streets principles. This project will improve traffic circulation for all modes of transportation on Carisbad Blvd. by connecting the two cities of Carisbad and Oceanside with a trail/path, bike lanes, and sidewalks across the Buena Vista Lagoon by repurposing the existing vehicle lanes. Bryan Jones, Deputy Transportation Director ^ ^ In progress June 2014 Estimated $1.3 million for roundabout and other coastal rail trail reach 1 improvements; Active Transportation Grant Application was approved by SANDAG on September 28 for $800,000 with a city match of $500,000. Plans and construction documents for roundabout construction are currently being completed. These documents are being utilized for environmental review and permits from Oceanside and other resource agencies. Construction will start by October 2013. 27 CITY OF Livable Streets Pedestrian Crossings ^CARLSBAD Department Transportation Description Construct median refuge islands and rapid flashing lights at pedestrian crossings on Carisbad Boulevard between Oak Avenue and Tamarack Avenue to improve pedestrian safety and beach access. Project lead Skip Hammann, Transportation Director Start In progress Completion Concrete medians constructed before Memorial Day Weekend as requested by City Council Funding $44,000 was spent on the concrete medians; $200,000 was included in 2012-13 Capital Improvement Program Status Staff is continuing to evaluate the need for additional signage and/or Rectangular Rapid Flashing Beacons. Staff will return to council in February ^ 2013 regarding the use of the beacons as federal standards do not allow for ^ them to only be installed in the median as the resolution was adopted in April 2012. 28 livable Streets Update Policies and Standards CITY OF ^ CARLSBAD ^Department Transportation Description Staff will work with complete streets' professional consultants to review and update existing and propose new standards, policies and performance measures to support complete and livable streets concepts. In addition, the goals, policies and objectives will be updated as part ofthe General Plan update to reflect the community values identified through Envision Carisbad of walking, biking, active/healthy lifestyles and connectedness. iProject lead Skip Hammann, Transportation Director Start May 2012 Completion January 2013 Funding Estimated $29,000; included in the 2012-13 operating budget Status Consultants are working with staff evaluating national best practices for implementation of Livable Streets from four perspectives: legal and policy, design innovations, funding, and maintenance and operations. This step wil be completed January 2013. 29 Next Generation of Community leaders Citizen Leadership Initiative p-, CITY OF ^CARLSBAD Department Description Project lead Start Completion Funding Status Housing & Neighborhood Services A Citizen Leadership Initiative focused on recruiting and preparing emerging community leaders for active roles in civic leadership within Carlsbad both now and in the future. Debbie Fountain, Housing & Neighborhood Services Director July 2012 June 2013 Included in the 2012-13 operating budget Continuing effort to identify where emerging leaders are located in our community and developing strategies to recruit them to actively participate in city leadership and the Citizens Academy. Next step is to research and identify external leadership development opportunities for these emerging leaders and modify the Leadership Academy to provide for ongoing training. Next step completion: February 2013. 30 CITY OF ^ CARLSBAD Next Generation of Community Leaders Boards and Commissions Department Description f Project Lead Start ICompietton Funding Status Office of the City Manager Update the roles of Boards, Commissions and Committees to enhance their impact, make them more exciting and attract a broader demographic of participants to serve on those bodies. John Coates, Assistant City Manager July 2012 June 2013 Included In the 2012-13 operating budget Inventory and review current demographic make-up of Boards, Commissions and Committees; review and assess their goals, objectives, work plans, terms, policies and procedures and recruitment and selection procedures. Additional review with City Council to finalize work plan occurred at the September 18, 2012 City Council Workshop. 31 <if«^^ CITY OF ^CARLSBAD Strategic Goals 32 Economic Development Permitting Technology Upgrades <i(7: CITY OF ^CARLSBAD fDepartment Description Project lead Start Completion Funding Status Community & Economic Development Establish a GIS-centric information system platform that utilizes technology to leverage fewer staff while optimizing the development services permitting process. It would also be available to Fire Prevention, Storm Water and Construction Management and Inspection for their permits and inspections. The system would include a public portal allowing 24/7 access which would help facilitate self-service by our customers and empowering them with the tools to manage their own projects. Glen Van Peski, Engineering Manager In progress June 2013 One time: estimated $750,000 to $1.5 million; funding to be determined Ongoing: estimated $25,000-$50,000 per year; funding to be determined A requirements matrix has been completed based on input from multiple departments; attended fall release update in Downey by current vendor. Currently preparing request for proposal, which will be available for interna! review in January 2013. 33 Economic Development Car Country ^»5K-> CITY OF ^ CARLSBAD Department Community & Economic Development Description Based on the direction received from the City Council in January 2012, on the Car Country Carlsbad Working Group Summary Recommendations Report, staff will initiate and complete actions to implement the prioritized improvements. Progress reports will be prepared and distributed to the City Council and to the Car Country Carisbad Improvements Working Group as appropriate throughout the implementation process. Project lead Gary Barberio, Community & Economic Development Director Start In progress Completion June 2013 Funding Included in the 2012-13 operating budget Status Initiated implementation of the improvements recommended by the City Council as follows: • Completed Installation of red curbs, lane narrowing, and bike lanes on Car Country Drive and Paseo del Norte • Drafting of Specific Plan updates to address signage and streamlining the approval process - underway (release of draft for public review occurred in October, with public hearings of Planning Commission and City Council starting in March-May 2013) • AH other recommended improvements on hold pending direction/decision of Car Country Dealership Task Force 34 Financial Health Corporate Marketing Partnerships «4 CITY OF ^ CARLSBAD Department Description ^Project lea4 Start Completion Funding Status Communications Public agencies are increasingly looking to develop new revenue streams to support public services. One option is to determine how we may want to use our facilities, venues, events and other assets for marketing, naming rights or sponsorship programs with businesses and other organizations. Kristina Ray, Communications Manager July 2012 June 2013 Estimated $40,000; included in the 2012-13 operating budget Identified an expert in corporate marketing partnerships who could help the city identify potential opportunities. Have initiated an assessment of all city assets for their potential use in marketing partnerships. Assessment is expected to be completed in early 2013. Following the assessment, opportunities will be presented to the City Council for direction in spring 2013. 35 Financial Health Real Estate Plan <4f^>NCITY OF ^CARLSBAD Department Property & Environmental Management Description Develop and implement a real estate strategic plan that optimizes the community benefit and revenue generation potential ofthe city's real property assets. This will create a portfolio of real property assets that maximizes revenue generation for the city while satisfying community use needs. Project lead Joe Garuba, Municipal Property Manager Start In progress Completion June 2013 Funding Included in the 2012-13 operating budget Status Council workshop held on Aug. 21. Council directed staff to proceed with sale/lease of four priority sites. Staff has developed a draft implementation schedule and will begin with the first property in January 2013. We will return to Council at a future date to be determined, to present and receive direction on a second round of potential lease/sale sites. 36 Financial Health Redevelopment Dissolution CITY OF ^ CARLSBAD Department Description f l>roject lead Start flCompletlon Funding Status Housing & Neighborhood Services Complete required activities per State Law to dissolve the Carlsbad Redevelopment Agency and complete all financial obligations set forth in the Recognized Obligation Payment Schedule. Debbie Fountain, Housing & Neighborhood Services Director' In progress June 2013 Included in the 2012-13 operating budget Housing Asset Form, Redevelopment Obligation Payment Schedule III, and the Due Diligence Report for the Low and Moderate Income Housing Fund have been completed and submitted to the Department of Finance and State Controller's office as required. All reports related to dissolution ofthe Agency are being processed as required by the State of California. Staff has participated in two Meet and Confers to date to discuss disputes with the State over enforceable obligations in the payment schedule and the balance ofthe housing fund. The next step is for a Due Diligence Review on the non-housing redevelopment funds, and a final Meet and Confer on Housing Asset transfers. This step will be completed In February 2013. 37 Financial Health Fellowships ^ CARLSBAD CITY OF Department Office of the City Manager Description The city will develop and implement a fellowship program to encourage talented individuals to work in local government and to consider the city of Carisbad as a place of employment. This program will give the city access to the latest thinking from bachelors/masters programs throughout the nation and the ability to add high quality talent to our organization for work on special projects. Project lead John Coates, Interim City Manager I;P:-^.<.**NS«.*^«/*« Start July 2012 Completion April 2013 Funding Estimated $80,000 dependent on number of positions and duration; included in the 2012-13 operating budget Status The research into existing programs has been completed and the city is planning to host two fellows in FY 2013-14. One fellow will be recruited from the International City/County Management Association and another will be recruited from a technical field such as finance or engineering depending on city needs. Recruitment materials are currently being developed and will be completed in January 2013. 38 CITY OF '^CARLSBAD Parks, Open Space and Trails Alga Norte Community Park Operating Plan Department Parks & Recreation Description Determine the best, most cost-efficient manner to operate the Alga Norte Community Park. Project lead Chris Hazeltine, Parks & Recreation Director Start In progress Completion June 2014 Funding Included in the 2012-13 operating budget Status Staff received three proposals and continues to review and evaluate them to determine the best value operator of the facility, with a decision anticipated in January 2013. 39 Transportation and Circulation Traffic Signal Program CITY OF ^ CARLSBAD Department Description Project lead Start Completion Funding Status Transportation Upgrade deficient or outdated traffic signal equipment and synchronize signals on major roadways to improve traffic flow and provide remote access to traffic signal operations for all major traffic signals through a traffic management center. Bryan Jones, Deputy Transportation Director in progress July 2014 $5,610,000; included in the 2012-13 Capital Improvement Program Phase II - Remaining major roadway intersections have been inventoried and installed with the new equipment. Implementation of new signal timing plans will be completed by February 2013. The equipment for the integrated Traffic Management Center at Faraday will be completed by March 2013. 40 Resident Connection and Partnership Expanded Wireless Access <jjf»^CITYOF '^CARLSBAD f Department Information Technology Description Offer city wireless Internet services, including both public and staff access, at city facilities where the public gathers. The city currently provides wireless Internet at 15 of its facilities. Additional potential sites for public wireless include: the Monroe Street Pool, Calavera Hills Park, Stagecoach Park, Aviara Park, Poinsettia Park, and the Schulman Auditorium at the Dove Library. Project Lead Bob Fries, Information Technology Manager Start July 2012 Completion June 2013 Funding One time: $234,000; funding to be determined Ongoing: $88,000 per year; funding to be determined Status The wireless assessment for the potential recreational sites and 5 key city facilities has been completed. This project has been prioritized and approved to start by the Leadership Team. The project has entered the i definition and planning stage and will be proposed to council for budget approval by March 2013. 41 Resident Connection and Partnership Barrio Program CITY OF ^CARLSBAD Department Description Project lead Start Completion Funding Status Housing & Neighborhood Services Develop cooperative neighborhood enhancement programs with the Barrio community that will result in improved resident connections, neighborhood dynamics and enhanced sense of community through better private-public liaison efforts and focus on completion of neighborhood desired Improvements. These programs will be developed in coordination with the village revitalization project and General Plan update. Debbie Fountain, Housing & Neighborhood Services Director July 2012 June 2013 Included in the 2012-13 operating budget Initial meeting held with key stakeholders to discuss the formation of a neighborhood association or resident council to work with staff to prepare an enhancement program for future efforts. A second meeting has been scheduled in December to develop a neighborhood action plan. This plan will set forth goals, objectives, and key responsibilities for stakeholders in implementation of the plan over time to enhance the historic Barrio neighborhood of the Village Area. Completion is expected January 2013. 42 Water Desalination CITY OF ^ CARLSBAD ^Department Description |Project lead Start ICompletion Funding Status Utilities The Carisbad Desalination Project is a 50-million gallon a day seawater desalination plant that will supply the San Diego region with approximately 10 percent of its drinking water needs. The project, being developed by Poseidon Resources Corp., will be the first large scale desalination plant on the West Coast and the largest of its kind in the Western Hemisphere. It will be located next to the Carlsbad power plant at the corner of Carlsbad Boulevard and Cannon Road. William Plummer, Engineering Manager In progress Expect production to begin in 2016 Included in the 2012-13 operating budget On November 29, 2012, the San Diego County Water Authority Board approved a Water Purchase Agreement with Poseidon Resources from the proposed Carisbad Desalination Facility. Carlsbad Municipal Water District submitted to the Board a Notice of Intention to purchase water from this source as a "local supply". The Board needs to submit an agreement to CMWD for the actual purchase ofthe desalinated water but at present we have no time frame for that submittal. The next step will be Poseidon Resources construction of the desalination facility beginning 2013 to 2016. 43 Water Recycled Water <4r7^\ CITY OF ^CARLSBAD Department Description Project lead Start Completion Funding Status Utilities Develop recycled water Phase III Expansion Project, which wil! greatly increase the recycled water system customer base, install new pipelines and bring recycled water sales to the City of Oceanside, Olivenhain Municipal Water District, and Vista Irrigation District. David Ahles, Senior Engineer In progress June 2015 Estimated $29 million; funding to be determined Obtained Board approval for project environmental impact report and certified the mitigated negative declaration in November 2012. Carisbad Municipal Water District will apply for a State Water Resources grant and low interest loan by February 2013. The District continues to work with its North County water agency partners to pursue state and federal grants. 44 Water Groundwater CITY OF ^ CARLSBAD fDepartment Utilities Description Develop a plan for possible groundwater development including water rights in the San Luis Rey River Mission Basin and the Rancho Carlsbad community. The goal of this project is to create two full-functioning groundwater systems that extract, convey, treat, store and distribute groundwater throughout the Carisbad Municipal Water District potable water distribution system. It is estimated that approximately 2,000 acre- feet of potable water could be produced each year from available groundwater supplies. fSf roject lead Bill Plummer, Engineering Manager Start In progress ICompletion June 2014 Funding Estimated $15 million; funding to be determined Status The city is developing a strategy to reconcile the conflict between the State Water Resources Control Board, which has determined that the Mission Basin water is actually a subterranean stream, thus requiring a permit from their agency, and the California court system, which has determined that the water is groundwater and not subject to the Board's permit requirements. The next step is to obtain a hydrogeotogist and begin I investigation by April 2013. 45 Safe Community Facility Security CITY OF ^CARLSBAD Department Police Description Conduct an environmental security review of the city facilities using the principles of Crime Prevention Through Environmental Design. These principles maintain that the proper design and effective use of a planned environment can lead to a reduction in the fear and incidence of crime as well as an improvement in quality of life, issues to be considered are access control, natural and artificial (camera) surveillance and territorial control. Project lead Kelly Cain, Police Lieutenant Start July 2012 Completion June 2013 Funding Included in the 2012-13 operating budget Status • Decision to use Alga Norte Park, which is under construction, as a template for a citywide approach to securing infrastructure • Monitor the Alga Norte park template to see if the integration between site security and transportation wireless system can take place • County of San Diego is exploring camera use throughout all municipalities, in varying formats. Possibility for Carisbad to utilize this relationship to identify best practices • Next step is preparation of final recommendations to City Manager Team> March 2013 46 Safe Community Fire Station 3 4[«^CITY OF CARLSBAD lOepartment _ Property & Environmental Management Description Complete design and construction of Fire Station No. 3 that meets the functional needs ofthe Fire Depari:ment (present and future), fits in architecturally with the surrounding community, integrates with the future Robertson Ranch, includes proven sustainability features, has optimized lifecycle cost and is completed within budget, on time and without contractor claims. Project lead Patrick McGarry, Public Works Superintendent Start In progress pComptetion February 2014 Funding $8.6 million; included in the 2012-13 Capita! Improvement Program Status The project received Planning Commission approval on Nov. 26,2012. Final project plans and specification are scheduled for completion in January 2013 at which time they will be submitted to the building department for review. 47 Environmental IVIanagement Agua Hedionda Creek Dredging 4^ 4r^- CITY OF ^CARLSBAD Department Utilities Description Secure permits for dredging and stabilization ofthe Agua Hedionda Creek Channel and Calavera Creek. Once completed, the project will remove the majority ofthe homes within the Rancho Carisbad Community from the lOO-year flood plain. Project lead Sherri Howard, Associate Engineer Start In progress Completion Dredging scheduled to begin in September 2013 Funding Estimated $8.7 million; partial funding included in the 2012-13 Capital Improvement Program Status The Army Corps of Engineers developed a draft permit which is being reviewed at their higher levels. The Regional Board and Fish & Game continue to work through Issues, focusing on a sediment transport study they requested. Fish & Game and Corps of Engineers have indicated that they are planning to issue their permits by December 2012. Regional Board indicated they need more time and are still concerned that mitigation site does not meet their regulations. Changes to the project required by the agencies are being reviewed by the Community & Economic Development Department, which hasn't made a determination on the level of CEQA review required for the project. Upon receipt of all permit conditions, staff will update plans and approach Council with a request for project direction, anticipated February 2013. 48 Environmental Management Hydroelectric Power Generation am^ CITY OF '^CARLSBAD Department Utilities Description Construct hydroelectric project to generate electricity using the pressure and flow from the San Diego County Water Authority aqueduct system. One in-line, pressure controlled hydroelectric generator will be installed at Carlsbad Municipal Water District Connection No. 3. The hydroelectric generator will produce approximately 150 kWfor Carisbad Municipal Water District operations. .Project lead Bill Plummer, Engineering Manager Start In progress Completion December 2013 Funding $2,000,000; included in the 2012-13 Capital Improvement Program Status To complete plans and specifications by January 2013. Assuming Federal Energy Regulatory Commission exemption can be obtained and SDG&E tariff is approved, schedule calls for obtaining approval to advertise to receive bids in February or March 2013. 49 Environmental Management Vista-Carlsbad Sewer Interceptor <i(m^ CITY OF ^CARLSBAD Department Utilities Description Construct the Vista-Carlsbad Interceptor Sewer, Reaches VCllB through VC15, and the Agua Hedionda Lift Station replacement. Project lead Terry Smith, Senior Engineer Start In progress Completion July 2015 Funding $46,730,000; included in the 2012-13 Capita! Improvement Program Status Plans and specifications are neariy complete and all resource agency permits have been obtained. Must acquire easements from NRG, potentially requiring condemnation or entering into a development agreement with NRG. Construction management and inspection services consultant has been obtained and constructability review is completed. Design consultant is addressing review comments. Funding agreement ^ with City of Vista is near completion. A request for authorization to bid for ™' the construction contract planned to occur by March 2013, pending resolution with NRG. 50 Ss CITY OF Environmental Management Buena Vista Lagoon Restoration CARLSBAD Department Parks & Recreation Description The Buena Vista Lagoon currently provides important habitat for plant, fish, birds, and invertebrate species, including several special status species. Unfortunately, the lagoon has been changing steadily over time with progressive degradation ofthe various benefits to wildlife and humans. Results from recent studies indicated the lagoon would most likely become a vegetated fresh water marsh or riparian woodlands within the next 30-50 years, thereby ceasing to provide wetland function and values. Project lead Chris Hazeltine, Parks & Recreation Director Start In progress Completion Ongoing Funding Included In the 2012-13 operating budget Status Staff serves as a resource to SANDAG, and monitors the progress of required environmental studies, which is leading to SANDAG's preparation of a comprehensive draft Environmental Impact Report and Environmental Impact Statement. 51