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Home My WebLink About1957-01-19; Municipal Water District; MinutesN~$S OF dEJ DJOUXNED I3gGW li@,ErIBG OF ltsE BOARD OF DIRE(Tlt0BS OF THE: CARLSBBZ) MDN'ICIPAL WATER DISTRI(3P HELD AT 9 :OO A.DBe, JAEUBRY 19 , 1957, B 2960 PI0 PIC0 DRIW, CARLSBAD, CALIFOWIA The meeting was called to order with the following anmering roll call: I I)IRW!FOX3: EWBZD, E'RY, KELLY, FXGEBS, ZBBLEB ABS= : IJ02i-E Also present were Irlngineer SbiorP, Attorney Denuier, U, -Fin of Sohwabaoher & Go,, Nessers Ward 4 Stoddard of Ward Construction Company, J. Putnam Henck, representa- tives of S. W, Welding Wg. Co. s 3iner Construction Company, et al, and John Nchren of the Blade Tribune. Sa BBarco Director Rogers poinbed out that pertinent inforrmt ion re the San and a comnittment from the Blletropolitan will not be available until 1s Bliarcos decision will not be available until the evening of the 21st - the 22nd. In view of this, he asked Pr. Guerip what effect delaying the official Statement Until the 23rd would have on the sale of tb bods. herin said if the official stateme& is in the mail by the 25th it would have no effect. He said that if final Copy on the Brochure .is at the printer by the 22nd it could be ready by Friday. Bid8 Letters from Ward Construct ion Company and X. P. Ban Valkenburgh were moved that the letter8 be considered received ard filed. The motion, unit nA" read in which their respective bids were clarified. Director ilogers seconded by Director Kelly, carried unsnimously. Late Bids The bid of the South West Welding Mfg. Co, which had arrived too late for opening on January 17th was discussed with representatives from that firm who stated that they hd checked with t& post office at LO8 Angeles and had been advised that their bid would arrive in Carlsbad by 1 :00 P.X. on that date. On the out side of the envelope it hEpd been clearly stated that the bid was to be opened at 2:30 P.N.. It was assumed t'nat it would arrive in time. They cited cases in which under similar unusual circumstances (such as late trains, @tc.) such bids had been accepted. However, he noted that in California bid8 must 3e in the hands of the specified recipient by the time set. He said he bad checked the mileage between tb Carlsbad Post Off ice and the City Hall where bids were to be delivered, and it is a di&ance of 9 mile. It was observed by all board members that the Carlsbad post mark on the envelope was 1:OO POL, 1-17-57. The aecutive Secretary's notation on the envelope msde at the time of delivery was: "arrived at 2:40 P.E., too late to be considered". The South Pasadena post mark (where the envel- ope was mailed) was undeciphersble, Attorney Dennis stated that on the 17th he had talked with South West Weld- Hfg. CO, by telephone and htld been told to open the for steel reservoir. J. PutPam Henck stated that in most cases where late bids are accepted it is 90 speci- fied in the contmct document;^ ard then announced at the time of the opening of the bids and this was nut &ne. The representatives of South West Welding Wg. Go. (Messers Brock and West) stated that the reason for mailing their bid in this Gage was that two of their executives were away and they would have fiad to hire someone b deliver it per.sonally; uswlly, they admitted, they do deliver bids in person. Attorney Dennis was asked for an opinion as to the legality of awe$ ing this bid but was not prepared to make a definite statement . Be said it would boil down to whether it was a matter of substantiaJ compliance or not, or whether an irregularity existed which might be waived, or whether it is a matter &r the benefit of the District VS. the bidders. Director Hiwald saggested thwt in view of the fact that there is some irregularity about this matter, the District should consider readvertising. Hr. liner objected and said it would cast doubt on the integrity of the Board of Direc- tors ard would be an improper mve. He cited an instance in which an origkd low I . envelope vhich he did to find that the bid wag $6,000 below tb lmed ef the bids I bidder j, a similar circumstance had mde a cla ira against a city an8 collected. Director Rogers agreed that CUWD should not reject tbe bids in order to readvertise. ICngineer short announced that the statements of Mr. liner were not valid and if the Board feels it is best to readvertise it should feel free to do SO. Tht, he said, is their prerogative, Director Rogers noted that it bad been a mistake on the Drt of the Board not to have open& the bid at the time it arrived. The bid l.ad been rejected upon advice of attorney. Director &ald stated that the first responsibility of the Board is to the taxpayers ard tk.t in all fairness-the baard should readvertise, Attorney Dermis statedB that readvertisemnt would not assure better bids than those received. On mot ion of Director Bogers, seco ded by Director IJwald, in view of the que stion con- cerning the acceptance of this bid, the natter was turned over to the Attorney for study and recommendat ion. Be servo IP AS to the additional length of time necessary for t& buiUiing of a steel tank, Bngineer Short stated that this would not effect the avail- .able water to the area since the pipe line cmld be owrated manually until completion of the reservoir. He preseated the following tabulation of the bids, I TABULATION OF BIDS Project : Carlsbad Municipal Water District - Improvement District Bo. 1 Bid Schedule I1 - Steel Pipe UNlT "B" Bids opened January 17, 1957 Total Bid Adj . Be~turfacing Total Reduction for to Time Sch. "Bn County Road '" Bidder Base Bid Time Sch. "B t? (200 dsys) 757 I Ut ility Const . Co . $696,917.80 B C B Corp 677,000.70 X.P. Van Valkenburgh Co. 644,836.40 Long, Marker & Howley 713,933.40 Ward Const . Co. 645,372.11 BIiner Bros., Inc. 661,040 . 90 Valley Zlngineers, Inc. 673,545.90 Hallmark Const. Go, *641,807.70 14, c. Collins COO 679,793.92 Blank 1/$ lone 0.1% 1.3% 0.85 1.5% NOZli3 Pone $696,917.80 673,615 . 70 W ,191.56 670,956.60 708,221.93 *635,691.53 661,040.90 673,545.90 641,807.70 @1,550.00 9,817.50 15,015.00 9,817.50 15,015.00 .5,775.00 24,255.00 8 &%50 2,079.00 * Denotes low b ids for this schedule. -beer's Istimte: $638,450.00 Project: Carlsbad Nuniciml Water District Schedule 111 - 18" Concrete Pipe Improvement District Eo. 1 Stat ion 161f50 Bennett to UNJ2 t'A" Station 425f40 (All of Unit "An Bids opened January 16, 1957 except beginning 16,000 ft.) Bidder Drumnond & Bronneck Ward Const. CO . Val 1 ey &@nee rs , Inc EDiner Bros. , Inc. B C R Corp. arnest C. Collins Coo A B C Const. co. Hallmark Const. coo BOP. Van Valkenburgh COO Graven & Co. utility Const. eo. I Reduction fb r Total Bid Adj . to Time Total Bid Time Sched "B" 8Gh "B" (200 days) $305,348.60 *286,785.40 297,793 . 00 341,419.00 329,592.00 297,268.00 298,970.00 297,711.90 312,338.00 304,303 . 70 286 , 9340 74 Eone Hone Blank None XOW Xone HO~ NOW U@ 1/@ 1% .$305,348.60 286,785.40 296,304.04 341,419 .OO 327,944.04 297,268.00 298,970.00 297,711.90 286 ,934.74 309,214.62 304,303 70 * Denotes low bid for this portion of Schedule I11 Bngineer's Iilst imate : #288,396.00 -2- Project : Carlsbad I&unicipal water District Schedule VI1 - 18" Concrete Pipe Improvement District NO. 1 Stat ion 276#00 to Stat ion 425f40 UHlir nA" (m of Sari &rcos 12" Main to Bids Opened: January 16, 1957 Beservo ir ) Reduction for 'fatal Bid Adj to Time Bidder T&al Base Bid Time 'Sched "B" Sched '%" (200 days) I Drummond & Bronneck $166,717*10 Ward Const . coo 165y887.10 Valley. -beers Inc. *163,106.50 miner Bros. Inc. 186,109.00 B C B Gorp 180,890.00 &nest C. Collins Coo 168,995.02 A B C Const. Co. 180 Bid Hallmark Const coo 163,199.50 MOP. Van Valkenburgh Coo 169',541060 Graven & Coo 178,855.50 Utility Const. Go. 166,245.30 HOW Eone Blank None Hone Bone 8OI& None 112% I/& 1% $bl66,717,10 165,887.10 162,290.97 186,109.00 179,985.55 168,995.02 No Bid 169,199.50 169,5$1.60 177,066 . 95 166,245 .SO * Denotes low bid for this Schedule. Difference between low bid of this Schedule & 1~ bid of Schedule 111 ( 161f50 Bennett to 425#0 ) : $266,785 -40 163,106.50 Difference $123,678.90 Distance 13,020 linear feet Project : Carlsbad Municipal Vabr District Bid Schedule I11 - 18" Concrete Pipe Improvemat District Bo, 1 Stat ion O+OO to Stat ion 425f40 WIT "An (Aqueduct to Reservoir 1 Bids Opened: January 16, 1957 I Total Bid Rdj. Total Bid Rduc. for for Bquip. and Tot a1 Atij. for lpquip. Time Sch. to Time Sch. "B" Bidder Base Bid Alternates WBW (200 days) Drumnond &e Bronneck Ward Const. Co. Valley Bngineers Inc. Eliner Bros. Inc. B C R Corp. Brnest C. Collins COO A B C Const. Co. N.P. VanValkenburgh Graven & CO. Utility Const. Co. Hallmalrk Const. co. $488,213.30 455,190.00 466,589.50 539,419.00 534,058 -00 467,846.60 478,728.00 459 ,671.64 481 , 918 .OO 463,483.00 484,085050 #488,213 . 30 466,589.50 538,919,OO 533 ,858.00 467,546.00 478,728.00 455,190.00 463,483 -00 *453 , 213 @ 481,918.00 484,085.50 None Bone Bhnk Xone Hone flone NOW 1% Blank 1/@ I/@ $488,213.30 455,190.00 464,256.55 538,919.00 531,188.71 467,546.00 478,728.00 463,483 -00 453,213 064 477,098.82 484,085 50 * Denotes low bid this schedae. agineer's Plstimte: $44'7,320.00 I, Project : Carlsbad Nunicipal Water District Improvement ' Ristrict lo. 1 Rl3GlJLATING RESEXVO IR Bids Opened: January 17, 1957 Bidder St ee 1 Re servo ir J.H. Lfpow Const . Coo $ American Pipe & Steel Corp. 161,860.00 $.X. Penn Const. Co . U.S. Steel Gorp-Cone. West.Div. 150,966.00 F.W. Case Corp. & Gerard but son Pittsburgh-DesEoines Steel Coo 157,665.00 J. Put- Henck Southwe st Welding & Mf'g. Co. 141,500 . 00 Chicago Bridge & Iron 60, 158,880.00 Days for Concrete Reservoir Completion $152,261.00 210 450 164,905 000 180 475 490 360 147,533.00 180 270 172,834000 180 &lgineer's Bstimate: ~148,000.0~ -3.. I I Improvement !!he Ijngiaeerts recommendations were as foflOiR8: He estimated that the District No. 1 total obligation would be $1,368.000; however, $28,000 of that should cost, s be absorbed by the Xutual which would leave the net Cost to the Dis- trict at about $1,340,000. If connection to *e Sari Bkrcos lina is made, there would be a deduction of $166,000 and it would then be necessary to sell only $1,200,000 worth of bonds, (These figures do not include interest.) Unit wA" According to Short's analysis, on Unit "A", the low bidder, providing With the alternates offered by Van Valkenburgh, their total bid would be reduced to $453,213.64. Short recommended that if the line is to be built to the aqueduct, their bid should be accepted. the line is built to the aqueduct, is 8. P. Van Valkenburgh Co. If construct ion is completed only to the West end of the San Urcos trmamission main the low bid for ilnit "A* is that of sard Construction Company in the amount of #286,785,40. Short; recornended that if this altemtive is used, Ward shotlld be awafied the contract on Schedule "Aw (140 days) On the 3rd alternate to construct a line to the Twin Oaks Boad In San mcos, Short said Valley Bngineers, Inc, were low with a bid of $163,199.50 on time Schedule 'A", with a reduction of +$ for time Schedule %" bringing the bid down to $162,290.97. Short said the reduct ion is not sufficient to justify taking the extra 60 days. He said tbt, subject to further investigation of the qualifications, etc., he would re- commend that Valley liln@;ineers, Inc. be awarded the contract. Unit 9" For Unit "B", Blngineer Short recommended the use of concrete-lined coated steel pipe, The low bid for this unit, on time schedule "An came from Hal hark Construct ion Company in the amount of $641,807.70. Under time schedule "B", hoaever, the low bid was from Ward Construction Company in the amount of @635,6=53. This unit includes the contigent it em of resurfacing the San Ddarcos Road which is not yet surfaced, but there is no guarantee that it will not be surfaced before our construction begins. The bids from these firms for resurfacing tho road, should it become necessary, were $2,079. (Hallmark) and $5,775 (Ward). - - Director Wsald s&ed the engineer if there auld be any tiavantage in awarding both contract s to the aame firm. Short said there roulCl be a slight advantage in that the work would then be assured of better coordination. The Chair recognized B. Ward who stated that he bad been assured that the paving of the Sa,n EBarcos Road wm begin until June 15th and that his firm could definitely have the line built before that date. I&. Stoddard, also of Ward Construction Company said their firm had also been guaranteed that pipe will be supplied in adequate time to avoid repaving the road. He reported tbt originally pipe was scheduled for de- livery at the rate of 1,200 feet per day but that they have a guarantee now that the supply will be enlarged to 1,500 feet per day. lngineer Short aLed Nr. Ward if he were awarded t ke contract on Unit "B" (time schedule "B" ) he would need the fill 200 days for completion o f construct ion. Ward said '%ow ard that they could complete the construct ion as qrtickly as anyone. Stoddard said the line could be built well within the 140 days allowed but it would be well to have the full 140 days in order to dress up the job properly, D$rec+or Rogers recommended isming bods in the amount of 41,250,000. I Director %ald asked if the board might legally consider the letter submitted by Van Valkenbwa ark3 was informed that this muld be legal only if they were the low bidders anyway or if the contract were being awarded to them anpay. Mr. Ward &at& that his letter bad been submitted for information purposes only and thLtt-Fhep realirte it has no effect on the actual bid. Bond s In view of the pending action of the San Wrcos County Water District the Authority on the relocat ion of the second aqueduct and recommenclat ions of the state re location of transmission facilities in San Diego County, Director Rogers move& that the Board establish the bods to be sold in the amount of $1,250,000. The motion, seconded by Director Bwald, carried unanimously, as outlined in their letter of January 17, 1957, and the action of -4- Revision of the mturity schedule was discussed. Xr. Guerin said the changes should be distributed approximately evenly and this was deened agreeable. Guerin said that on Monday morning (1-21-57) his firm will inform O'Baalvany & Nyers and the CNWD Board of the revised debt service schedule and maturity schedule and with the Board's ap- proval these muld go into the off iciaf stat errrent. Attorney Dennis noted that we must give a letter of intent to award on the 31st of January and 1st of February and that awards must be mde on the 15th and 16th of February. It was genc!ra;lly agreed that sale of the bonds should be February 14, 1957. Be servo ir Btngineer Short then walgz4 the reservoir bids. The low on the steel Bid 8 came from U. S. Steel Corp., and the low for the concrete came from J. Putnarn Hack. Short recommerded that the award be made strictly on the basis of cost since there is virtually no advantage to having one (concrete or steel) over the ut her. 1 paying The attorney read an agreement submitted by the Bank of America Agents which dssignates paying agents. On motion of Director Rogers, seconded by Director Zahler, the Pirst Hational City Bank of mew York and the First; National Bank of Chicago were designated as paying agents and the President and Secretary were authorized to negotiate the agresment. The motion carried un- animously. Minutes of the meetings of January 16th and 17th were referred to the Attorney for review on motion of Director Wrrald, seconded by Director Rogers. Finances On mot ion of Director Rogers, seconded by Director Ewald, it was agreed that the Carlsbad Xunieipal Water District should mrticipate in the ~O&S of entertaining representat ires of-the Metropolitan Water District when they are here on Sunday. (The San Diego County Wa-%er Authority, it is understood, D Will take care of the bulk of the expense. ) The motion carried ~imously, Bro chux e After extensive review and revision of the brochure, on motion of ment of the meeting to 9 :OO A.X., Jaauary 23, 1957. Director lilarald, seconded by Director Zahfer, resulted in the adjourn- BTTEI3i' : President of tb/e Board of D#ectors Carlsbad Xunic ipal Water ps tric$ , -.. /- *! /', "c"j 0, &LA(, Secretary of the Board of Directors Carlsiiad baunicipal Water District I -5-