HomeMy WebLinkAbout1957-03-06; Municipal Water District; MinutesXI~S OF A mGma TdGETIBG OF TI33 BOARD OF DIRETORS OP Tl3.2 CARISBAD KUlJIcIPAL r/aaR DISBIm H,im a 7:3C P.X., WRCH 6, 1957, aT 2960 PI0 PIC0 DRITZ, U.RISBgD,
CALIFOBNIB
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Vim-President Kelly called tb bet iylg to order at 7~31 I?.%. Preent: Iwald, Kelly, Rogers, Zahler
President Fry arrived at 7 :33 P.LL
Also pr3snt were Attorney Dennis, angineers Clayton and Curtis, various bidders on construction of Unit A2 (Improvement District No. 1) and representatives of the
proposed Improvemart District No. 2.
Vice-President Kelly announced that the t ime had arrived for the OPeniW of the
bids for constmction of Unit 8-2 for arterial water system for Impro~elnent Dis-
trict Eo. 1.
Bids were opened by the Attorney and read by %w=ineor Clayton in me fOllowhX
order :
Bids 1. Valley angineers, Inc., Beading Pennsylvania
A-2 (Chairman Fry arrived just after the opening and prior to the
reading of t:Ms bid. 1
Schedule Amount
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1 -c
1-s
2. Xutual Pipe Line & Const . Co., Lakewood, Cal 1-c
1-s 3. B.C. Collins Co., Com;jon, California 1-c
1- s 4 . 6 iner Bro s. y Inc . , B scondido y California 1-c
1-s 5. ‘iiard Const . Co., Compton, California 1-c
1-s 6. N.P. VanValkenburgh Go., 31 Xonte, Cal. 1-c
1-s
7. Hallmark Const . Co., Chino, California 1-c
1-s 8. V.R. Dennis Const., San Diego, California 1°C
1-s
$250,750 . 00
264,968 . 00
237,631.70
242,662.90
240,390.11 245,223.36
238,153.00
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246,565.80
253,219.90
254,780.50
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243,916 . 70
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299,954.00
309,107.00
On motion of Director dwald, seconded by Director Za&r, the bids were referred to the angineer for report back to the Board at 4:OO P.N., Earth 11, 1957.
Nr. Neujahr of diner Brotbrs requested ~rmission to review the bid of the appar-
ent low bidder (Xutual Pipe Line & Constraction Company). This was permitted.
hiiinute s Approval of ten sets of Hinutes was deferred with tk understding that the Attorney would be prepard to recorned on this subject on
Ikrch llt h.
City of A letter from th5 City of Carls’oad was read in which it was requested
Carlsbad that this Board meet with the City Council on Xarch 20th. This date
was not foTmd to be convenient and, on motion of Dirsctor Kelly, $9- coded by Director Bogsrs, tk Secre%ary was instrincted to ask the City to consider
a meting on the 27th of Xarch at 7:30 P.X.
I Improvement A report from the !later Probleins Cornittee under date of hrch 1, 1957
District 2 sign4 by DirTctor Rogers and Chairman Fry, was pressnted to the Board
and a letter from €bile qngineering Company signed by 3ngineer Ckaytoz
were read. The latter outlined a po2osal to do the engineering report for the pro- posed Improvement District BO. 2 for t~e sum of $1,000.
Primry The recommendat ions of the Yater Probkas Comrnittee were considered
survey as foPlows:
1. That the District should underwrite the cost of a primary dis- tribution plan for the entire District at a cost not exceeding $400. ZJngineer
Clayton stated, in response to a question from Diractor gwald, that this would be similar to a master street plan for a City and that it mould show the main arteries
and recommend pipe sizes for the system. On motion of Director Rogers, seconded by
Director Iwald, the engineer was authorized to proceed at once with this study.
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Ingineering 2, That the District underwrite an engineering survey for a didri-
Survey for bution line for proposed Impmvemsnt District No. 2 at a cost of
Imp. Dist.2 $1,000 to be repaid if and when such District should be forwd, The
Attorney advised that the 3oard has already established a precedent in that t h5y expaded funds for similar purpose in conntstion with the formation of Improvemnt District No. 1. Director Bogers recomezde3 that such report be as
complete as possible since it could always be cut back later in keeping with what
funds might be available for construction. Nr. Carrol Kelly agreed ad noted that
the valuation of the lads in the propo*d District will increase which would mean
more could be spa&.
Line 3x9 Blngin0er Clayton was queried re line extensions and stated the fol-
t 9n sions lowing in regard to the philosophy behind 1% extensions in most
Diskricts. He said that with the initial bond monsy, most aistricts
do not have enough money to provide water to everybody so some, as a means of ffnanc-
ing lines to the property holders, have adopted a "line extension policy" which al- lows the property holder to install a line that would fit the District standards;
the District then takes over t'he operation and maintenance of the line and the prop-
erty owner is paid back from the revenues from sale of water through the line. Such
repayments are set up in different ways: they may be fixed sums per acre foot or
certain percentages of the revenues; payments normally extend over a relatively long
period. Clayton noted that it wonld be simpler to bond the District to put in lines
since the line extension system is quite involved and there are many problems in
connection with getting all parties in agreemnt. He said that in San Diego County
the policies vary from one extreme to another and, in general, the older the Dis-
trict, the less liberal it is regarding line extensions. In response to a question from Director 3wa;Ld, Clayton stated that a 1in.t extension ma;y involve one individ-
ual or many.
Po 1 icy Director awald noted that the Board should be considering its policy
lems Comittse. The Bttorn9y added that the Board should decide on whether sub-
standard pipe should be permitted and whether the length of the line must be short-
ened in keeping with the money available. hiwald pointed out that the master plan
will answer the quest ions about Pipe sizes. Director Rogers stated that this would
cover more than what the master plan would a& that it should be placed on an acre- age basis. A11 were agreed that the policy should be establiaed and than a,n en-
gineering study is necessary. The Attorney advised that a decision should be mado
as to how close to any individual parcel of lard the pipe line should go. He said
that figures regarding assessed valuation should be available now.
Asssssed %ngineer ClaDon said this information will be sought by Boyle lln- ValueLt ion gineering in the course of it s survey,
Airport & Director dwaId rsprtod that th5 appraisal on the proposed Airport
Annexat ion site is $178,000 (310 acres)' and. that the City has filed with the
on this subject arpd reconmadad that it be studied by tb Vatgr Prob-
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Boundary Comission having set its boundaries for annexation.
Not ion Director Rogers moved that the District underwrite 8n engineer& survey for 8 distribution line for tb proposed Improvement District No. 2 at a cost of $1,000 to be repaid if and when such District is formed, said
engineering to proceed immediately. The motion was seconded by Director Kelly and
a discussion ensued as follows:
Yr. Carrol Kelly and Eessers Lyman and Wiegand stated a willingness to pay back the money ana said tkt this was the feeling of the group as a whole. Director Pwald
asked how my of those pressnt at the sleeting of the South Carlsbad property owners
on January 25th had actually agreed to this. Direct or Rogers calculated from the Minutes of that meet kg that over one half of the land involved was owned by those in agreement. Director lwald stated that he felt a stronger indication of support should be given before proceeding. I&. Lyman annovnced that nearly 100% of those present at the meeting of January 25th had been strongly in favor. The statement
of the City Attorney at the Water Problens Committee meeting of Idarch 1, 1957 was
reported as follows: Probably the Sutual will be acquired through revp?ue bonds.
It my be tbt one District will be fomd to buy the Eutual and anotbr to buy
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Terramar, It was noted tkt he had said he did not for see my are& being charged
twice
The motion carried unanimously.
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Boundaries 3. That the teritative boundaries for proposed Improvemnt District
Imp. Dist. 2 No. 2 should be everything within the CXG%D South of the North line of
the Airport site projected 3ast to the District boundary an& Vest to
the City bolmdary. The Attorney stated that when the sngineering report is in it may
be desired to change the boundaries, Director Roers pointed out, as just if icatian for Improvement District No. 2, that the more water sold the cheaper the rates will
be in the City.
Not ion. Director Bogers noved tat the tentative boundaries for proposed Im-
the North line of the Airport site projected East to the District boundary and Viest
to the City boundary and that informal hearings be held as soon as the engineering
study is complete. The motion was seconded by Director Kelly. Director lwdd asked
the Attorney if this is the usual procedure or whether we should have a more defi-
nite boundary. The Attorney said that prior to the formal hearing it will be necess-
ary to have a definite map, etc., but for present purpows the suggested ph is ad- visable. Director Zahler ashd how this tentative boundary line relates to the City's annexation plans. The Attorney advised that the Board should consider t b fact that
the City has filed with the Botandary Commission but does not see why the District
should be interested in these boundaries. However, he said, the Board has a right to
appear aud protest if they wish. Director Rogers said it is his opinion that someone
ahead whether ths amexat ion takes place or not if that is what the people want . He referred to his report of Februry 8, 1957 of the meeting held between him, Chairman
Fry, Director awald and City officials on February 7th at which time it was reqwsted
that the City be designated as a distribution agency for tk CIiGEI within the City but
exclusive of the hdutual service area. He noted that the Attorney has said CkWD can-
not give the City an exclusive fraachise to deliver water. Director 3wald stated that
the 'CXWD Board is not in a position to discuss what'tktd City will do ad that this is
a, matter for the City Council. He said further that with the establishment of Improve-
mwxt District No, 2 we vi11 be in thq retail business d policy must be established.
He said that all policy decisions should be considered seriously and not regarded as
just a scrap of paper. Attorney Dennis said SOW agencies have developed a formula
for wholesale md retail rates but tkre are many difficalt problems
Policy in this regard which have not yet been interpreted by the courts.
Director Rogers asked the Bnginesr whom he would talk with regard iag problems that are
bound to come up during the construction of the line, The Ingineer said he presumed
I provemPnt District Eo. 2 should be everything within the CBiLMD South of
should be present at the Boundary Commission hearing but that the District should go
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that his firm has the authority to makg decisions as far as substitutions of materials
or the lib are concerned as long as there is no change in the cost to the District,
Director Rogers then stated that hn feels that the CAFZLSB-AD LXXICIPAL WB9R DISTRICT
is going to need a inanager shortly.
The mot ion carried.
Nanagsr
Advisory 4. That a five man advisory committee be appointed representing the
Committee ' land holders of the proposed Lmprovemant District No. 2 to work with the
ChlVlD Board. This iten was deferred to &larch 11th since Nr. C. Kelly
was not yet ready to make his recommendat ions.
CORFEJSPOND3NCX :
1 , DOE *T WAS3 'C7ATl3R COI:%iITPTZZ, 2-22-57 -- re qw sting fund so On mot ion of Director
Bwald, seconded by Director Wnler, the Secretary was instructed to notify this Com-
mittee that the requested sum of $213.60 will be appropriated in ths rext budget and
will be sent soon aftqr July 1, 1957 and thzt the Board is wholebartedly behind the
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Committee,
2. FALLBROOK PUD, 2-21-57 -- copy of letter to S.D. County Vater Authority agreeing
to cooperate in discussions re greferent ial right, This wa,a or3er.d held for consider-
ation on Xarch 11th.
3. sa ~1-m Con\pY I,V&t?!lR AllTHOBnY:
~b Seeretard was instructed t 0 notify the Mutual md Terramar of 'ha chanB*
p.jiL. ~ir~ctor Rogers announced thzt there Would also be a meet - of the *queduct
Committee tomorrow.
9-4-57 - Bot ice of raise in rGt;t.9s from $10 to $12 per acre foot beginning 7-1-57.
3-5-57 -bomcing meeting re apportionmant of water to be held 5-8-57 at 2:OO
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4. IRZIGATION DISTRICTS AS~OCIATIOM, 2-26-57 -- Legislative Digest aprtlicable for
balance of legislative session.
5. BOPm 3:BGIB?AL;RING:
cordance with revised plans,
form with rqvised plans,
permit.
2-21-57 -- Copy of letter to Santa Fe BOB. asking issuance of new license in ac-
2-21-57 -- Copy of letter to County Surveyor asking ww excavation permit to con-
2-21-57 -- Cop3 of letter to Division of Higlmays,asking for rdviseh encroacant
2-27-57 -- Copy of Letter to Hallmark Const . Co, -- instructions re agreswnt.
2-27-57 -- Right of Way document; on Tuten property. 3-1-57 "Contract documents for regnlz+ing reservoir. 3-1-57 - Division of Highways &~roat;hment Permit Rider, For Permit #11Fo, 154.
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6. COUN!i?Y OF SNq DMGO , 2-25-57 -- (Surveyor's Office) cancelling excavation permit
and announcing anothsr to cover work as shown in revised plans. Director 4wald not3d that a $2,000 fee is requested. 3ngineer Curt is stated that this is aa error and tha
the pahrs should be execated and ret-nned without sldh cbck.
7. CITY OF CARLSBAD, 3-6-57 -- requesting wqting wit'n CXiD on 3-20, Already con-
sidered,
8. McCLiLWT IXLW?CS, 3-6-57 -- Advice re inmrance on Improvewnt District No. 1.
This was referred to the financb ComAittee and attorney who advised tz3at short term
insurance should be investigated.
Finances lnginser Clayton stated that he can give estimates on what furds will be needed after tl% Schednle is received from Hallmark Constrxtion
Company so it can be, dqtsrminsd ahst portion of t& bond issue my brj ussd for short
te m inve stmsnt .
I Director Zahkr asked tl% Attorney if the Bank Bust put up an ad'iiitional bond to cove
our dqposit . The Attorngy said they &ould but tht the fuds will be in thr? bank
only over night before boing re-invested so it may not be nocessary. He said th2
certificates will require the sigmtures of the President, Secre'carg, and Treasurer
and each must be certified by the local bwrkar and at that t i.w the dste for delivsry
of the bonds will be set (about %larch 14th).
San Xarcos
He said the San hiarcos Board will have a special meeting this week vhen this v~ill be
taken care or" ayld 2roraised the contract definitely for the meeting of Ihrch 11th.
Be If0 rd The Attor-y reported t'nat tho Belford Village contract is not yet
V illage ready and thzt he and Attorn27 Jerdings are working on it. He sairl it
n ihe Attorney said be h& not been present at t'ne meting at San Narcos
on Ivkch 4th ard tbrer'ore the Sari Xhrcos Contract is not yet ready.
would be ready shortly.
Reservoir Inginmr Clayton reported that work has begun on ths res?rvoir and the
work on th pipe line will begin about Uarch 15th.
The Board agrged to meet at 5:15 Xon&a,v, ihrch llth, to visit the Reservoir site.
Airport k letter to the County asmring that water will be available to the
Dirsctor Kelly.
Crull b letter to 342. Grirll was read in which he was advised tbt his reqw SI
Airport site was approved on mot ion of Director gwald, seconded by
I of Febr-zary 8th had been referred to the Xut-ual.
Bdd ing On motion of Director Rogers, seconded by Director Zahkr, the Secre-
Machine tary was authorize3 to pmc'hase an adding machin9 not to exceed $150, in cost.
Soc i a1 Tk Resolution to authorize Social Security for the 3bCutive Seere-
Se cur it y tary had no% yet been reviewed by ths Attorney and was ordered held
for &rch 11th.
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Finances Yhe Treasv-rsr presented thq report indicating that reven-s will ex-
ceed those anticipated for t5q fiscal Tear in an amount approximating
$1,300 in addition to $4,000 which is reinbursable to +he &nerd 2u.d from funds of Improvement District Eo. 1. (This sum was paid tD Boyle Bngineering in June, 1955
for enginseriag in connection therewith.) The rsport showed t3at no accounts have
been overdrawn but that budget revisions will bs necessary before tho wd of the fis-
cal ysar.
Cbcks jfl720-1741 covering bills for Pebruary, 1957, wore approved on motion of Di-
rector Rogers, seconded by Director 3wald.
httorney The Attorney stated that he now hs 8 Secretary, Nrs. 'uirestree, with
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whom calls may be left.
At 1O:lO P.X., on motion of Director Rogers, seconded by Director 3wald, the meeting
mas adjourned to 4:OO P.L, Xarch 11, 1957.
XiTQST: *+ fq ?LA&
I Secretary of the Board of Directors Carlsbad Uunicipal Water District
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