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HomeMy WebLinkAbout1958-01-02; Municipal Water District; MinutesMINUTES OF A SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD EaTNICIPAL WATER DISTRICT HELD AT 4:OO P.M., THURSDAY, JANUARY 2, 1958 AT 2W PI0 PIC0 DRIVE, CARLSBAD, CALIFORKIA FOR THE PURPOSE OF CONSIDERING MATTERS PERTAINING TO IMPROVEMENT DISTRICT NOS. 1 AND 2 AND THJJ CARLSBAD MUNICIPAL WATER DISTRICT AS A WHOLE, CORHESPONDENCE, FINANCES, BILLS AND ANY OTHER MATTERS DEEMED PERTINENT. The meeting was called to order by President Fky. Directors present: Euald, m, Kelly, Rogers3 absent: (;reek. Also present were Attorney Swirskg, Engineers Curtis, Executive Secretary A. Stephens Lowrie, Stewart White, Bob Harper (Blade-Tribune) , Wm. Parq (Sari Diego Union) and James Guerin of Schwabacher & Company. Minutes P The minutes of the meeting of 12-4-57 were approved on lolotion of Director Ewald, seconded by Director Rogers. Corre spondenee : 1. 2. 3. 4. 5. c_ i 6. 7. 8. 9. XI. I 11. 1 12. 13. Maud E. Schaefer, (12-17-57) a.k.a. Maud Elizabeth Dawson (Hinton Damsite) notifying of change in name. State Water Rights Bod, (123-57) copy of letter re protest of Union Rescue Mission (Hinton Damsite) and advising protest cannot be accepted due to lack of jurisdiction. "The protest is also deficient in that no specific claim of right is made. . . . W Count Surve or, (12-24-57) - re fill material over right-of-way fence, Road A-13 'eroperty). (The complaint was forwarded to Hallmark Construction Co.) It was reported that Mr. Hallmark had taken care of the matter during the past week. The Engineer was instructed to check the matter and report at the next meeting. County Surveyor, (12-20-57) = enclosing revised standard specifications covering work done under excavation permits. to Boyle Engineering Carlsbad and San Diego Offices.) (Additional copies have been secured and distributed San Marcos CWD, (12-XI-57) - announcing the meter connections: The letter was ordered held for the next meeting. Cauthep - 2 = 1" meters - Station 455 4 00 Mattson - 1" meter - Station 391 4 a0 State Division of Highways, (12-a-57) - re installation of l-4" water line along State Sign Route 78, State Highway Road XI=SD-l%-B between mile 6.94 and mile 7.47. It is urged that the work requested for completion (3 items) be attended promptly. The Engineer reported having contacted Mutual Pipeline & Construction Co. regarding the work outlined. He stated he would report re follow-up at next meeting. S. D. Council of Civil Engineers and Lend Surveyors, Inc. , Resolution re engineering drawings bearing Union Seal and requesting consideration of adoption of Resolution. This item was ordered held for possible future consideration. Hallmark Construction Co., (12-9-57) copy of letter to Grana & Co. requesting attention to 4 item in re Improvement District No. 1 pipeline (Unit "B"). ( 12-5-57) - Enclosing R. L. Watson Construction Co., (12-9-57) re valve at Valley Street and Valley Place. The letter stated that the CMMD Board had acted unfairly in Mr. Watson's case. was ordered filed. It John Rween & Co., (12-S57) stating interert in bidding on Improvement District N0.2 bond issue. (Letter wa8 referred to Schwabacher & Co.) Feather River Prolects Association, (12-5-57) - Newsletter San Mego County Water Authority; ll-UC57 - Minutes 11-21-57 - Minutes 12-3-57 - Tabulations for November, 1957 12-20-57 - re filing of certificate with State Board of Equaliltation of all changes of boundary during 1957. The matter was referred to the Attorney for action. Information requested prior to January 6, 1958. The Bond Buyer: 12-4-57 - Copy of issue announcing results of election 11-19-57. l2-4-57 - Urging publication of Notice in Bond Buyer. Mr. Guerin of Schwahacher & Go. recommended against any paid advertising in "The Bond Buyer . -1- I&. Schwabacher & Co., (12-26-5'7) - forwarding preliminery draft of prospectus for Improvement District Ho. 2, Arnold B. Steiner, proparty owner in Improvelpsnt District No. 2 (12-57) -- Requesting information re taxes and keeping informed. (Mr. Steiner was advised of the current situation and informed that the Carlsbad Journal covers metings and a subscription would assist in keeping him informed. (12-2957) Efr. Steiner acknowledged information from CMWD and stated he would try to be present at meeting 1-2-58. San Diego County Water Authority, (12-31-5'7) - announcement of Ground Breaking Cermonies for 2nd aqueduct on January 10, 1958 and request for $23.0 from CMJD to help defray costs. expnditure was authorized. 15. He also was invited to inspect reoords at any time). c 16. OR motion of Director Ewald, seconded by Direutor Rogers, the Improvement District No. 2 Bond Sale District No. 2 under alternatives: Attorney Swirskg reported conferences with OWelveny & Meyers during which it was advised that bids be invited on the bonds of Improvement 1. 2. @3rP,OOO (5%) at not less than par with no discount (non-callable). $@O,OOO with discount bids to be considered (aallable). Swirsky reported that if the Board wishes to sell the bonds at a discount it would be necessary to have the plans and specifications for step "A" and advertise for bids on construction to be opened prior to or at the same time as bids are received on the bonds. Purpose of this is to assure sufficient monies to complete the project. OWelveny & Meyar8 recommended that the Board determine that the amount sold i8 sufficient to build step "A" and that the remaining portion of the authorized bond issue be suffi- cient to complete step nB" and "C". O'Melveny & Meyers will not make a statement at this time but it appsars assured that if no bids are received at the public sale and a negot- iated sale becomes necessary, so long as a firm construction bid is in hand and there are sufficient funds, the discount would be approved, authorize the plans and specifications for phase "An and instruct the Engineer to adver- tise for bids. The expenditures would be chargeable against the Distrfct as a whole and is legal, until such time as the botads are sold when the amount would be charged to Improvement District No. 2. The procedure now, then, would be to - Engineering costs a charge of 3% for supervision of construction. could be ready on January 29th. Schwabacher Financing construction bids and then offer the bonds for sale. tive private buyers be approached for a commitment as to their availability to negotiate. Director Ewald pointed out that it had been his wish to obtain such a comdtment a long time ago and that before we bind the District to an expenditure of $17,OOO a definite commitment should be obtained. Engineer Curtis stated that plans and speciflaations for phase "A" would approximate $L4,OOO with the surveying to run an additional $2,700 making a rounded 6u1p of $l7,000. In addition there would be Curtis said plans and specifications Payment would be due sixty days from that day. Mr. Guerin of Schuabacher & Co. reported that the figures for assessed valuation on Improvelaent District No. 2 are $193,000, outside of utilities which amount to another $lrx,,OOO. He suggested that the Board open He suggested flrrther that prospec- Mrector Kelly agreed that the $17,000 should be assumed by the interested parties, in case the bonds do not sell. Improvement District No. 2. Mrector Rogers stated it might be well to get such a commitment and possibly a deposit but said the Board would be justified in going ahead. On motion of Director Rogers, seconded by Direator Kelly, it was unan- imously agreed to proceed with the sale of $3EJD,OOO in bonds under two He suggested a meting with the Committee representing - ' Motion conditions. (1. with call at 5% 2. with no call feature), I&. Ciuerin stated that the market is generally improving but that this makes no signif- icant difference with an issue such as this. On motion of Director Rogers, seaonded by Director Ewald, it was agreed to contact the Committee representing Improvement District Bo. 2 and ask them to meet with the Board at the time set for adoption of Resolutions and Notice in this regard. agreed to write a detailed letter to this committee and the Secretary agreed to get out immediate notice. The Attorney Director l%y left at 5:30 P.M. and Director Kelly presided for the remainder of the meting, -2- Ktv Acres that what is needed is a statement that water will be available. A letter over the signature of M.O. Ewald, 12-31-57, requested a connection to serve 21 lots known as "Key Acres". referred to the Water Problems Committee and Engineer. Thb subject waa Ewald stated Redistricting Mrector Ewald proposed that the CWD be redistricted according to District natural boundaries, i.e. AT&SFFt.R and Freeway 1D1 end adjusting for population shifts. It was pointed out that because of forthcoming elections no immediate action can be taken. The matter was ordered held for future consideration. Reservoir Landscaping of the Reservoir, declared completed the Engineer, was ordered . L__ On motion of Director Rogers, seconded by Director Ewald, landscaping paid for at $675.00. Payment of Bills The payroll and Contract bills for December were ordered ratified (after review by the audit committee) by motion of Director Rogers, seconded by Director Euald. December billa were presented and ordered approved (after review by the audit committee) by motion of Director Rogers, seoonded by Director Ewald. The claim of Mrector Rogers for mileage for attendance at two Committee meetings in San Diego (l.40 milea) was authorired at the rate of lo# per mile. Mileage personnel. It was agreed that Mileage should continue to be paid at the rate of IO# per mile in addition to expenses of any authorized traveling Director Evald stated that this is the established rate of the City as well. Payment on Loan On motion of Director Rogers, seconded by Director Ewald, six-thousand Dollars plus interest, due January 15th to the Security Trust & Savings Bank, was ordered paid. Brochure On motion of Mrector Rogers, seconded by Director Ewald, Schwabacher - Format & Co. was authorized to select the format for the Improvement District No. 2 brochure. Director Kelly declared the meting adjourned at 6r15 P.M. i Secretary of the Board of Directors CARLSBAD MUNICIPAL WATER DISTRICT December 27, 1957 (To all Directors of the Carlsbad lvlunicipal Water District, addressed individually to all Directors listed below.) Dear Directorr I I me undersigned, as President of the Board of Directors of the Carlsbad Municipal Water District, hereby calls a special meeting of the Board of Directors of the Carls- bad Municipal Water District to be held Thursday, January 2, 1958, at 4:OO o'clock P.M., in the Council Chamber of the City Hall. of the City of Carlsbad, County of San Diego, State of California. The purpose of said meeting is to consider matters pertaining to Improvement Dis- tricts Nos. "Onew and wTwow and the Carlsbad knicipal Water District as a whole; pas- sage of an Ordinanoe pertaining to the duties of the Executive Secretary; all corres= pondence and bills reaching the District prior to the hour set for said meeting and any other business considered pertinent at the time. n Directors : Billy C. Fry, 570 Grand Avenue, Carlsbad, California Max 0. Ewald, P.O. Box 265, Carlsbad, California Wesley F. Greek, 86l Buena Vista Gardens, Carlsbad, California W. W. Rogers, P.O. Box 307, Carlsbad, California Allan 0. Kelly,PO. Box 335, Carlsbad, California ac: Attorney Swirsky, 583 Elm Avenue, Carlsbad, California Engineer Short, 3913 Ohio Street, San Diego 4, California