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HomeMy WebLinkAbout1959-05-19; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD MAY 19, 1959 AT 2:OO P.M. AT 601 ELM AVENUE, CARLSBAD, CALIFORNIA. The meeting was called to order by President Kelly at 2:lO P.M. with the following directors answering roll call: Ewald, Kelly, Greek, Carnohan, Coe. Also present were Executive Secretary Lowrie, Pipeline Superintendent Hausladen, Assistant Secretary Snodgrass, John Barnes (Blade-Tribune), and Bill Parry (San Diego Union), Director Carnohan moved that the minutes of April 21, 1959 be approved; seconded by Director Greek. Mr. Love11 Hurlbut, Manager of the Palomar Airport, asked to be assured by the Distri that it would take over the Airport water line, change the meter, and service each individual tenant. Permission from the County Board of Supervisors would be necessal but approval of this Board is needed first. Palomar Engineer Short recommended favorable consideration of the request, Water Line stating the line does conform to District specifications. Under recommendation of Attorney Swirsky, it was moved by Director Ewald and seconded by Director Carnohan, that letter of intention be drawn to accept the Palomar Airport water line, subject to easements and four (4) copies of the ''as built plans. It was noted by Mr. Hurlbut that the 6-inch pipe is all within County property, in tl road right-of-way.. Also, that the line was built with federal funds, so reimbursemc for the line probably would not be requested. CORRESPONDENCE : I I 1. San Diego County Water Authority: a. Minutes of regular meeting of April 9, 1959. b. 4-30-59 = Memo re proposed change in Act to allow one Director for each $100 million assessed valuation. Director Bwald presented the motion that a letter be written concu~ with the bill, through our representative. After being seconded by Director Greek, the motion carried. c. 5-4-59 = Tabulations for April, showing 2130.1 acre feet of water in storage at San Vicente to credit of 0. d. 5-5-59 = Minutes of adjourned regular meeting. e. 5-8-59 = Copy of letter to Les Clayton of Boyle Engineering re 2nd Aqueduct had sent these plans at the request of Boyle Engineering so they could proceed with connection, including plans. Engineer Short pointed out that the Autho~ their part of the aqueduct connection and chlorination plant. 2. 5-13-59 = Santa Clara Valley Water Conservation District, requesting support in opposition of AB 2242. Attorney Swirsky recommended that no action be taken by the Board since the matter appeared to be a local political problem. 3. Irrigation Districts Association: (This was forwarded to District by General Rogers. We had failed to receive one, duc to Mr. Hausladen's erroneously being listed as a representative of Bueno Colorado. The matter has been corrected.) Report.of Municipal Water District section meeting at Sacramento March 20, 1959. 4-20-59 = Legislative Letter No. 7.. 5-11-59 = 'I No. 8. 11 I 4. Department of Public Health: a. 5-4-59 = Letter asking intentions re adequate treatment of domestic water. Reported forwarded to Don Short by ExecWxkske Secretary Lowrie. b. 5-4-59 = Copy of letter to City of Carlsbad on same subject. The Health Department had heen contacted by Engineer Short on May 5th concerning Board authorization for a dual chlorination plant, so there is no problem with respec to these communications. He also noted that the plans will be forwarded to the Depa: ment soon. 5. 4-30-59 = City of Carlsbad declining opportunity to lease site to CMWD. 6. 5-7-59 = San Marcos County Water District stating agreement for storage in accorl with that of last year would be acceptable. 7. 4-30-59 = Golden Anderson re chrome plating of valves. Pipeline Superintendent Hausladen reported that the unit installed May : (referred to in the letter) is operating well and that, in his opinion, the pressure the water is what had eaten off the brass in these units. 8. 5-13-59 = R. S. Horne. Agreement to provide easement for overflow pipe. This agreement, while not a formal recorded easement, is binding upon Mr. Horne, according to Legal Counsel Swirsky, and gives the necessary right-of-way at no cost to the District. Need for the overflow pipe was brought to light on May 6th because of an overflow from the Improvement District No. 2 reservoir onto land belonging to R. S. Horne, caused by malfunction of the automatic control orthe top of the tank. It was reported that the control has since been repaired. Background on this situation was provided by Engineer Short who commented that at the time the tank was built, Mr. Horne refused permission to install provision for overflow through an easement; therefore, an attempt to solve the problem had been made by grading a small ditch, which did not serve the purpose. Overflow Superintendent Hausladen reported receipt of a bid for $1593.00 for Pipe 650 feet of 16-inch concrete culvert, installed, including connections I for the present tank plus a tee for a future connection. He reported that other firms had been invited to submit bids. Upon motion of Director Ewald, and second of Director Coe, the Board authorized the funds necessary for an overflow pipe from the Improvement District No. 2 tank, not to exceed $1600.00. Mr. Hausladen agreed to secure more bids. 9. 5-4-59 = P. S. Swirsky. Copy of letter to Boyle Engineering re easements on title insurance. At 3:05 P.M. an Executive Session was called by President Kelly. The Board reconvenc at 3:45 P.M. with all directors present. Lowr ie Executive Secretary Lowrie reported that she has taken twenty-eight (28: hours of sick leave between May 4th and 14th, but has not yet taken any more of the twenty-three (23) hours compensatory time due her. Upon motion of Director Ewald and second of Director 'Coe, an extension of six (6) months on the policy of leave was granted Miss Lowrie, enabling her to take her vacation due for services in fiscal 1958-59 between July 1st and December 31st. Total vacation time coming will amount to seventy-five (75) hours. Electric A successful motion initiated by Director Coe authorized the purchase 0: Typewriter an I.B.M. Electric Typewriter, cost not to exceed $475.00 including tax Second by Director Carnohan. It was pointed out that the necessary fun4 already had been budgeted for a typewriter. Management The Management Report for the month of April was presented by Executive Report Secretary Lowrie and reviewed by the Board. Budget After study, the preliminary budget was referred back to the Finance Lateral "K" and Lyman extensions. Boyle Engineering is to acquire the I Committee for further revision. Bills Through motions of Director Ewald and seconds by Director Greek, checks numbered 2894-2928 ($10,955.10) were ratified and checks numbered 2929-: ($342 - 90) were approved. It was moved by Director Ewald, seconded by Director Greek, that .a bill from Boyle Engineering in the amount of $780.00, for interim services between the departure of Manager Rogers and arrival of Superintendent Hausladen, be paid. -It covers the threc month period from January 1st to March 1st. (Note: Time involved corrected in the minutes of June 16, 1959.) I Hinton President Kelly requested a report from Engineer Short on the Hinton Dam reservoir site, and the following outline was submitted: Foundation and exploration work, .estimated $20,000.00; embankment, spillway, main buildings , $550,000 .OO; pumping station (would require a considerable number of pumps in order to provide for rather widely fluctuating flows, and would require 800 horsepower), estimate of $150,000.00; pipeline to the distribution systel $110,000.00; filtration plant (necessity.dependent upon Health Department attitude and requirements), estimated $450,000.00; construction sub-total, $1,280,000.00, to accomplish the physical construction on the ground. With an allowance of 25% for incidental costs .and contingencies, the total sum amounts to $1,600,000 ,00 , Engineer Short said the land required for this damsite should be roughly four times the bare water surface (260 acres for the water itself, high-water level) in order tl control pollution. The customary practice is to go back from the edge of the water roughly 1,000 feet. Figuring one thousand acres at a thousand dollars an acre, the total estimate for the Hinton Dam would be $2,600,000.00. In view of the extreme cost of this project, the Board reviewed other possible methods of solution to the problem of water storage. On motion of Director Ewald and second of Director Carnohan, the meeting was declared adjourned at 5:45 P.M.. I ATTEST : /- &R G9.L Secretary of the Board of Directors CARLSBAD MUNICIPAL WATER DISTRICT I I MINUTES OF A REGW MEETING OF TEFE BOARD OF DIRECTQRS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD JUNE 16, 1959 AT 2:OO P.M. AT 601 ELM AVENUE, CARLSBAD, CALIFORNIA a The meeting was called to order by President Kelly at 2:OO P.M. with the following directors present: Kelly, Greek, Carnohan. Director Ewald arrived at 2:30 P.M.. Also present were Executive Secretary Lowrie, Pipeline Superintendent Hausladen, Assistant Secretary Snodgrass, Lyle Bonn, A. M. Brown, and Dan Wiegand. Reporters from the San Diego Union and the Blade-Tribune arrived late, as noted. It was moved by Director Carnohan, seconded by Director Greek, that the minutes of the meeting of May 19, 1959, be approved with the following correction: That the Boyle Engineering bill was actually for the period January 13th to March lst, instead of for "the three-month period from January 1st to March 1st". CORRESPONDENCE : 1. San Diego County Department of Public Health, 5-18-59 = Water - Bacteriological Report showing sample taken at Palomar Airport completely negative. I 2. San Diego County, 6-9-59 = Noting receipt of letter from Carlsbad Municipal Water District stating District is willing to accept Palomar Airport line. I 3.. San Diego County Water Authority: a. 5-14-59 = Minutes. Ti. 6-3-59 = Tabulations for May showing 1974.7 acre feet of water credited to Carlsbad Municipal Water District in San yicente reservoir. Storage in San Vicente was discussed at length, but no action was taken. c. 6-11-59 = Notice of cut in Aqueduct flow for three days beginning June 15, d. 5-22-59 = Report of General Rogers that Authority approved unanimously, at request of San Diego City Council, a bill which would permit one Director for each $90,000,000 assessed valuation rather than the $100,000,000 approved by the Carlsbad Municipal Water District Board. It was pointed out that voting by the Authority (May 5th) came before Carlsbad Municipal Water District meeting (May 19th) . 4. Golden Anderson, 6-9-59 - Re condition of water reducing pistons returned to t' Superintendent Hausladen reported on this letter since it was maialy technical He stated that the valves in question have been working perfectly since the new hardchromeplated job had been put in. He noted that a Golden Anderson engineer would visit in July. 5. Graham Kelly, 6-11-59 = Re water connection to some portions of Lots F & G, Rancho Agua Hedionda. President Kelly referred the matter to the Water Problems Committee. (Director Ewald arrived at 2:30 P.M.)(Bill Parry of San Diego Union arrived at 2:: Irrigators Superhtendent Hausladen reported that an estimated 1570 acre fee Reports & of water would be required between August 1st and January 1st in Meeting Improvement District #2 and that portion of Improvement District scheduling or other problems that might exist should be worked out on the basis of supply presently available since it appears the earliest operable connection tc the 2nd aqueduct would be about the first of September. As a result of a recommendation to Mr. Hausladen by Engineer Short some two months ago, a meeting of irrigators was called Saturday afternoon, June 6th. Mr. Hauslac suggested 24-hour usage of water flow and private or cooperative small reservoirs but met with some resistance. Mr. Bonn stated that the growers would not accept night irrigating or small reservoirs because there would be too much expense to make it worth while, that this could result in loss of land leases. Both Mr. Born and Mr. Brown felt the answer to the problem lay in putting surplus water in Calavera at night. To Mr. Bonn's statement that eight (8) second feet flow would solve their problem Engineer Short replied that in this case the problem could be solved by gravity, with storage in Calavera, without resorting to pumping. This would be a tight situation and would require cooperation of all. fl on Encinitas Road. It was suggested by Engineer Short that I Mr. Brown reported that yesterday he had approached City Engineer Jenken regardin use of space in Calavera by Municipal; that he then picked up Mr. Hausladen and returned directly to City Hall; that at that time they talked with City Manager Palkowski, Mr. Jenken and Mr. Greek. They felt a letter from the Board of Direct01 to the City Council was in order. Calavera Director Carnohan pointed out that cooperation of the City had Storage already been indicated, relative to storage in Calavera, at a the City to assume additional costs for the balance of the water district, the agreement was that Engineer Jenken would run a study on costs for getting stored water back out of Calavera. staff meeting held last week. Since it would be inequitable for I It was moved by Director Greek and seconded by Director Carnohan that a letter be written by the engineer and the attorney to the City of Carlsbad, requesting up to 250 acre feet of storage in Calavera.Lake, and that it be delivered not later than 7 o'clock today. Short agreed to attend the City Council meeting to present the letter, in the event of questions. (Bonn, Brown, and Wiegand left = 3:25 P.M.) Water Problems Chairman Ewald read the minutee of the Water .Problems Committee Commit tee meeting held Friday, June 5, 1959, as follows: "Those present: Ewald, Carnohan, Kelly. Short. Hausladen., "Chairman Ewald opened the meeting with the explanation that it was called to attempt to resolve local storage problems for this growing season. "Engineer Short felt that for this summer, there are two alternatives : scheduling the large users and/or re-negotiating with the City of Carlsbad for capacity in Calavera, which is completely adequate for the entire District. Total operation of the whole water system is going to require using Calavera as a balance of some sort. Short also felt that since using Calavera would be a convenience to Municip, there should be some adjustment made, perhaps even increasing the cost of water taken on a demand basis with a lower rate for water takers on a uniform basis. I "Engineer Short suggested full and complete disclosure and cooperation with the City, including rates. He stated that any water that goes into Calavera HAS to come into the City because there isn't, physically, any provision for getting it into Municipal lines. From a talk with City Engineer Jenken, Short gathered that the City was ready to start drawing Calavera down immediately in order to make room. Mr. Short said that if the District could get a firm right in Calavera for a hundred to a hundred and fifty (100-150) acre feet, this could practically solve storage problems from the standpoint of regulatory storage. Any agreement of that kind would require improvements in the system, the treatment plant for instance . "Emergency storage in case something should happen to the aqueduct for several weeks would still be a problem but could possibly be solved by a hutual aid pact in conjunction with the City (the City using San Luis Rey wells, and the balance of the District using Colorado River water). "Director Carnohan moved that City of Carlsbad and Municipal Water District representatives (Jenken, Palkowski, Tucker; Short; Kelly, Ewald, Hausladen) get together on a staff level to discuss mutual problems. The motion, seconded by Director Kelly, carried. "Director Ewald felt that action should be taken at the next Board of Directors meeting to give Superintendent Hausladen authority to deal with emergencies. It was the consensus that the Superintendent already had such authority. Engineer Short recommended that Legal Counsel Swirsky be consulted on the question of scheduling water deliveries with Hausladen designated as Water Master. I "A staff meeting was set up for Thursday, June llth, at 10 A.M.. Subject: Break- down of costs of City water, and storage in Calavera. "The following ideas were submitted by Don Short: Work out a collective and cooperative solution with the City for storage plus ground water supply in Calavera and Mission Basin; Perhaps depend on County Authority for terminal storage, Calavera for local storage, and investigate ground water; Develop an integrated program to protect the District (re ground water); Civil Defense equipment available for which the District might qualify; work out a balance between local production and storage.*' - 2- Legal Counsel Swirsky concurred that Pipeline Superintendent Hausladen has the authority of a Water Master, for the purposes of scheduling water usage, Director Ewald moved that the report of the Water Problems Committee be accepted. Motion, seconded by Director Greek, carried. Revised Attorney Swirsky reported on Lyle Bonn's letter of May 21, 1959, Easements - requesting payment of $147.50 additional cost in their cost estim; Lyle Bonn on the Lyman line. The engineer and superintendent averred the line actually was not built according to the original easements and had to be re-set, hence the additional cost. The recommendation, from the attorney through the engineer, was that no action be taken. Newman The attorney prepared a contract with the Newman Construction Agreement - Company for construction of the Improvement District No. 2 tank ID2 Tank Drain drain on the basis of $1593.00 low bid of three bids, and same I has been executed. Hin ton Upon recommendation of Attorney Swirsky, a motion was presented Damsite by Director Greek that the State Water Rights Board be advised Municipal Water District will drop application for water rights in Agua Hedionda stream. Director Carnohan seconded and the motion carried. Easements : The engineer reported that four easements on Lateral K extensions Lateral K had heen reviewed, legal descriptions okayed, and minimum-coverage type policy applied for through Security Title. by letter, with copies to all Protestants, that the Carlsbad & Lyman It was noted by Engineer Short that the easement executed by that we have all necessary easements on the extension. (Oceanside Blade-Tribune reporter, John Barnes, arrived at 3:50 P.M.) Chlorination Engineer Short presented the plans and specs for the 2nd aqueduct Plant & Ape- connection and the dual chlorination plant for inspection by the John C. Lyman conforms as far as it goes. Attorney Swirsky remarl I duct Connection Board and approval for advertising for bids. The estimate, including materials which District would furnish, was $50,000.00. Resolution Resolution, numbered 95, adopting the prevailing rate of per diem No. 95 wages and standards, was unanimously passed and adopted through motion of Director Carnohan and second of Director Ewald. Resolution Director Greek moved for adoption of resolution, numbered 96, No. 96 approving specifications for Santa Fe Chlorination Station and the Secretary to cause notice inviting sealed bids for construction, which notice to specify opening of bids at 2:OO P.M. July 7, 1959. The motion was seconded by Director Carnohan and passed unanimously. Off ice It was moved by Director Carnohan that a table for the electric Furniture typewriter and a secretary's chair be purchased. Director Greek Aqueduct Connection for Improvement District No. 1, and authorizi~ seconded the motion and suggested that San Diego Office Supply be checked. Motion carried. Finance Executive Secretary Lowrie submitted the Management Report for accepted through motion of Director Ewald and second of Director Carnohan. May and Reconciliation showing balance of funds, which were I Budget The tentative budget for 1959-60, attached hereto, was adopted by motion of Director Ewald and second of Director Carnohan. Attorney Swirsky suggested that adoption of the final budget be delayed until assessed valuation figures are available, Annual Audit Director Ewald moved that Everts & Esenoff audit the books of seconded and motion carried. Bills Checks numbered 2938-2976 ($10,664.91) were ratified by motion the District at the end of the fiscal year. Director Carnohan of Director Carnohan and second of Director Greek. Director Greek moved approval of checks numbered 2977-2980 ($80.00) and Director Carnohan seconded. Both motions carried. - 3- Extension of Discussion was held between the Board, the Engineer, Graham Kelly and Pipe Line Carroll Kelly regarding the possible construction and participation o a main line from El Camino Real along approximately the north side of Palomar Airport. Graham Kelly.advised they had corresponded with the owners of the properties involved and had an indication of approval insofar as the granting of easements necessary for the pipe line are concerned. Graham Kelly also advised the board that contingent on his group being able to supply water, he and they would be able to put up between $10,000.00 to $12,000.00 from sale of property to start the above described main line 1,000 feet iflthe District could finance the balance. After lengthy discussion it was decided to hold an adjourned meeting November 24, 1959 so that all members of the Board could give more thought to this problem. (Carroll Kelly left at this time) Other The attorney was requested by the Board to make up District Ruls and Business Regulations on pipeline connections, etc., and present them at a I future meeting. Janitor service: After discussion, upon motion of Director Carnohan, seconded by Director Greek, and unanimously carried, it was moved that Herb Kappel be hired for $20.00 per month to do the janitor work. Qffice Hours: After discussion, upon motion of Director Carnohan, Seconded by Director Greek, and unanimously carried, it was moved that office hours be changed to 8 :00 A.M. to 4:30 P .M., Monday through Friday. Finances Upon motion of Director Greek, seconded by Director Coe, and Unanimously and checks K3231-3242 ($748.17) be approved. A short discussion followed regarding the Santa Sinforosa Dam Site and water storage problem. It was suggested various ways be invesitaged as to financing, i.e. Channe: of Defense in the event we had a crisis; JSan Diego County Water Authority; Park carried, it was moved that checks #3180-3230 ($10,071.59) be ratified, I and Recreation Program. The meeting was declared adjourned at 4:55 P.M. * I, /,*;,y-$? / .,' m 2 i pmsIt&i+-toF THE Born' OF DI kToRs CARLSBAD MUNICIPAL WATER DIS itt ICT ATTEST : . &)d ; -. 2 & Secretary of the Board of Directors CARLSBAD MUNICIPAL WATER DISTRICT I " qY >l:'I A'!' :. 7; E:: ; ';<;> :*,.b>;. ., : ,:, ., * . .. -, .. *I, I ". 1 .,, _.,.*, 5 ... a. nsy 23, 1954 EM rev;lg& blf ';<I:$ + +,%P "-32*"-, Pa . . . ,. ', , J;, . * . ~ -.- 4. 4.. . . . , ~~ 3 - L.<4JhL : I_. 8*t',I!.m.?..<. .." ,"."""_. . 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