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HomeMy WebLinkAbout1959-09-15; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT HEbD SEPTEMBER 15, 1959 at 2P.M. AT 601 ELM AVENUE, CARISBAD, CALIFORNIA. 4 President Kelly called the meeting to order at 2:04 P.M. with Directors Carnohan, Coe and Maerkle answering roll call. Absent: Greek. Attorney Swirsky, Pipeline Superintendent Hausladen, Engineer Curtis and Office Staff were also present. Others .arrived during the meeting as indicated. Minutes of the Regular Meeting of August 18, 1959 and Adjourned Regular Meeting of August 21, 1959 were approved through motion of Director Carnohan and second of Director Coe. Resolutions Nos. 99 through 101 were presented for signatures. (John Barns of the Blade-Tribune arrived at 2:19 P.M.) Resolution The following resolution, Number 102, was unanimously adopted through No. 102 motion of Director Carnohan and second of Director Maerkle, accepting Water District: "THE BOARD OF DIWCTORS OF CARLSBAD MUNICIPAL WATER DISTRICT DOES HEREBY RESOLVE AS FOLLOWS: 1. That the certain property in thejCity of Carlsbad as described in deed executed by Rita M. Dewar, dated August 25, 1959, be purchased for the price of $11,250.00. 2. That the President and Secretary of the Board of Directors be authorized and directed to execute for and on behalf of the Carlsbad Municipal Water District any necessary documents to complete the transfer of this real property. 3. That the herein above-mentioned deed conveying lands therein described to the Carlsbad Municipal Water District, be and the same is hereby accepted . " I Grant Deed of Real Property within jboundaries of Carlsbad Municipal I I At the Adjourned RegularlMeeting of the Board of Directors of the Carlsbad Municipal Water District held on August 21, 1959 it was moved by Director Maerkle and seconded by Director Coe tojoffer $11,000.00 for purchase of property at 2698 State Street. Resolution No. 102 will confirm and ratify the purchase of the property for $11,250.00, and authorize necessary papers for execution. CORRESBONDENCE : 1. Smith and Swirsky, 9-19-59: Original copy of the order from the State Water Rights Board of the State of California cancelling without prejudice, the application of the Carlsbad Municipal Water District to appropriate unappropriated water on the Agua Hedionda Creek. No. action, filed. 2. San Diego County Water Authority: a. 8-13-59 Minutes. b. 9-4-59 Minutes. The herein above-mentioned minutes were not read duejto the length of each. It was suggested that they be put in a file available to all members of the Board, so they may read them at their earliest opportunity. (Engineer Short arrived at 2:25 PM) There was discussion by the Board with reference to having a representative present at the County Water Authority's meetings who could give a resume of the Carlsbad Municipal Water District's representative, and as he is no longer associated with us Attorney Swirskey was asked how we stood on this matter. Attorney Swirsky leftnto get the ruling on the above and reported on the matter later in the meeting. happenings at these meetings. W. W. Rogers previously attended these meetings as c. Tabulations. The County Water Authority's letter of September 2, 1959 giving tabulations was read to members of the Board and discussion followed. 1161.5 acre feet of storage water was credited to Carlsbad Municipal Water District in San Vincente reservoir, showing we used 283.8 acre feet since July 31st. do Report on Estimated Water Need and Water Supply of the Authority Area. This report gave study of proposed annexations estimated area, assessed valuation and annexations fees; also, chart showing availability of aqueduct water and requirement form local sugiies. Lenthy discussion by the Board followed, on these reports. No Action. 3. So. California Water Works Organization: Meeting September 18, 1959 4. Irrigations Districts Association of California, 9-4-59: Notice and Invita- tion to 1959 Fall Conventions, Las Yegas, November 18-20, 1959. Previously dis- cussed at August 18th. Board of Directors Meeting. 5. West Basin Municipal Water District, 8-14-59: Meeting of members of the Municipal Water Districts Section prior to the general conference of the Association in Las Vegas November 18-20, 1959. Engineer Short reported he had received a copy of questionnaire and had taken the liberty of returning it advising that hejwould attend the meeting in our-j%ehalf of same is approved and held. 6. Feather River Project Association: Luncheon Meeting 9-11-59, No action. 7. Cla-Val Co., 8-12-59: Employment verification on Clair S. Snodgrass. It was suggested we answer the inquiry by advising she was here something less than 5 months; did office work, but was not under direct supervision of any member of the Board, and the person whom she was under is no longer in ourjemploy. As far as is known her work was satisfactory. This was agreed upon and the matter turned over to Director Coe for reply. Boyle Engineer's At the Board of Directors meeting August 18, 1959 it was moved I Report by Director Carnohan and seconded by Director Greek that Boyle Engineering Co. prepare a preliminary feasibility report on the reservoir site East and South of present Calavera Lake. Engineer Curtis presented the report, as follows, on the Santa Sinforosa Dam Site: "The purpose of study was to determine in a preliminary fashion as to the site conditions and estimated costs, and more detailed study on how to proceed. The site is located outside of the district boundary and thejcity limits of Oceanside takes up the largest portion of site. In visiting the site general conditions were found to be good. The basin is rather shallow. Has large area in well-defined canyon. The ground has been burnedjoff, and therejis no brush. The San Diego Gas & Electric Co. has facilities in center of proposed pond. The soild conditions are the same as for general vicinity. We investigated for cost and design and if everything developed would still not have seasonal storage. It would be adequate for regulatory storage. 100-150 .acre feet would take care of regulation, the rest emergency storage in a determinate length of time". I Engineer Curtis had with him, three completed estimates and maps: Maps 11 for 300 acre ft. capacity with water level 430 feet, top 440 feet, depth of water 20 feet orlpossibly less. Mapp 111 for 600 acre ft. capacity with water level 440 feet, with top 450 feet, and 40 feet deep. Map IV for 1600 acre ft. capacity with water level at 460 feet and top at 470 feet, depth 60 feet. Going another level changes the capacity from 600 acre ft. to 1600 acre. ft. Engineer Curtis reported the estimates were based on conditions that there exists at the site earth material to build the dam. These materials were determined to be available. The facilities required in addition to the reservoir itself: Pumping Station. Because of the elevation of thejdam it will be necessary to pump water back into it as it won't run both ways by gravity. In addition to the pumping station the lift from the surface of the water to grading is 260 ft. maxi- mum pump heighth; also, to this a connecting pipe line to connect to facilities necessary. On the maps shown in red, is the initialbipe line whichjwould come in at a good location. This pipe has been sized to deliver 10 to 15 second feet into the reservoir. In green they show pipe line to be constructed in the future so that the two lines can be combined together in the future with possibly another I . source of supply sufficient to meet ultimate demand. - 2- I Starting with the 300 acre ft. capacity, Engineer Curtis stated they had esti- mated on the basis of the most detailed breakdowns they can make at this time, With the 300 acre ft. capacity there would be about 60,000 cu. yards of reservoir embankment at a cost of $30,000.00. There would be 18,000 cu. yards of stripping excavation material needed to be removed from the site at a cost of $4,500.00. 14,000 cu. yards of keyway excavation through core of dame to cut off seepage at $11,200.00. Lump sum bid on miscellaneous reservoir structures, valves, etc. at $45,000.00. The pumping station has a capacity of approximately 650-700 horsepower, lump sum bid of $140,000.00. Chlorination facilities would amount to $30,000.00. Connecting pipe line at $110,400.00; connection and valve station at existing main at $15,000.00. On power line relocation, an estimate of $36,000.00 was made by Boyle Engineering Co. themselves. The San Diego Gas & Electric Co. has 138,000 volt facility which they are not inclined to be coopera- tive about moving. However, Engineer Curtis felt this could be worked out. Foundation and Soils exploration would be $15,000.00. All of the above making a construction sub-total of $437,100.00. To this was added 25% for incidentals and contingencies, going on a preliminary basis, making a total construction cost of $546,400.00. On land acquisition, it was stated, this is something that is subject to quite a bit of negotiation, Buena Colorado water supkly is available to the property. The cost of this land will hinge to a great extent on property owners, and how anxious the property owners may be to have water on their land. Engineer Curtis then turned tolthe estimate on 600 acre ft. capacity. The only changes in the cost are in the first four items quoted in estimate for the 300 acre ft. capacity, as cost of constructing dam is higher. Total construction cost would be $586,100.00. Compared to 300 acre ft. dam, for $40,000.00 more a 600 ft. capacity dam could be built, or double the capacity. On the 1600 acre ft. capacity there would be a construction cost of $734,900.00, and again the only change in the cost are in the first four items. It would appear that if Carlsbad Municipal Water District were to go ahead at this time, the proper size would be 600 acre ft. The cost per acre ft. is a reasonable amount for the shape and the site. As height of dam goes 300 acre ft. cost per acre ft. is about $435.00, This €or the jdam structure itself. 600 acre ft. cost $270.00 per acre ft., and 1600 acre ft. costs $175.00 per acre ft. In evaporation losses, it was pointed out, the larger dam you build the greater the losses. On 1600 acre ft. capacity it would be about 280 acre ft. loss, or $5,000.00 per year. On 600 acre ft. capacity, would be down to about half that. On 300 acre ft. capacitydthe loss would be approximately $1,800.00 to $2,000.00. Engineer Short commented that it appeared if Carlsbad Municipal Water District were to go ahead with this project, two problems would have to be worked out first. The first would be the acquisition of the land -- the land acquisition is one-third of the total cost of construction, which is a big item. He stated $1,200 .C per acre ft. for land in drainage basin should be about right to pay to acquire site. It was suggested the property owners be contacted, known to be a Ray Wilcox, and I others . The second problem would be to contact the San Diego Gas and Electric Co. in re- gards to relocating their facilities. President Kelly advised the Board he had talked to Mr. Wilcox several weeks ago and knows they are very anxious to work something out there; and anxious to get hold of some water and get in a position to put some of the land on the market. He then asked Engineer Curtis what his recommendations were as to going ahead with the Engineering, and he replied that the report was positive. The site is suitable for developing regulatory and also emeregency storage, and would appear a detailed investigation to premises is warranted. Director Carnohan asked how long it would take to construct a dam like this and get it into operation. Engineer Short replied it would take two to three months to prepare construction drawings. Arrangements for financing could take place before start of construction drawings or be done concurrently. I - 3- Director Carnohan then pointed out, taking everything into consideration it would takelnearly a year before in operation. Engineer Short agreed. It was moved by. Director Carnohan and seconded by Director Maerkle that a committ- ee be appointed to discuss land acquistion with Ray Wilcox. The motion carried unanimously. It was decided the Board together with Superintendent Hausladen would meet with Mr. Wilcox. It was also suggested that Attorney Swirsky should be present at the meeting. Mr. Wilcox was then contacted at this time by telephone and an appointment made to meet Friday, September 18th. at 2:OO P.M. at Mr. Wilcox's off ice. Attorney's With reference to representation at County Water Authority's meetings Report discussed earlier in the meeting, Attorney Swirsky reported there could be one representative from each public agency, appointed by the Chief Executive office for a term of 6 years until their successors are appointed and qualify. As Mr. Rogers is no longer associated with the Carlsbad Municipal Water District, it was agreed it would be best to ask for his resigna- tion. The meeting was interrupted at this time (3:50 P.M.) by an emergency call from the Rainbow Municipal Water District. President Kelly took the call. They re- quested additional water. They had heard we had 1100 acre ft. in storage and suggested 500 acre. ft. Discussion followed, and Engineer Short pointed out that as of 30 April 1959 we had 2130 acre ft. in storage; as of 31 August we had and on that basis it would appear that our storage will be depleted at the time the second aqueduct is delivering additional supplies into the County. He did not see how it was advisable to offer water to any other agency in view of the fore- going as we might find ourselves on the short end of it. It was moved by Director Maerkle and seconded by Director Coe that we call Rain- bow Municipal Water District and decling the request because projected water use indicated that we will need all of our water, but if we had surplus we would be glad to help them. The motion carried unanimously. I 1160 acre ft 1 The second aqueduct will not be in service until 31 March 1960, I At this time the meeting returned to the Attorney's report, with reference to Mr. Rogers. It was decided President Kelly would talk to him about his resigna- t ion. i Letters were ready by Attorney Swirsky from J & E Land Development Corps., and El Camino Association with reference to annexation to the Carlsbad District. Attorney Swirsky replied to both inquired in effect that both requests would ference with all parties wholhave indicated an interest in annexing to the Carlsbad Municipal Water District. He also asked these people to supply legal descriptions and plat maps of all properties of those people desireous of annexation. No action need to be taken at this time and we will wait and see if they send in legal descriptions and plat maps, and if an existing district dthe Board can base an answer on that. Superintendent's Superintendent Hausladen reported that the Kelly line is finished. Report Also, the tie-in completed on Santa Fe. The temporary Chlorina- be turned over to the Water Problems Committe for consideration and for a con- tion station is in and in full operation at this time. Superintendent Hausladen advised we used 483.8 acre ft. of water in August. Director Carnohan commented that we had charged 470 acre ft. and wounde up 12.5 acre ft. short. However, this shorate usually balances out over a period of time. Superintendent Hausladen presented Russell L. Thibodo Construction Company's bid of $12,983.60. After lengthy discussion it was decided reject this bid as it wassthe consensus of opinion the bid was too high. Superintendent Hausladen pointed but all the material and pipe, etc. was here and hejwould like to start construc- tion as soon as possible. It was decided to ask for sub-bids from the trades in- volved in the construction, and to hold a Special Meeting of the Board to approve the bids. Engineer Short said he would make up plans and Specifications and get them to Superintendent Hausladen immediately so that he may call for bids. for installation of 21" pipe, Sta, 169i-00 to San Marcos Reservoir, in the amount - 4- * Superintendent Hausladen referred to the transmission line we have in San Marcos. He felt that we should have some kind of agreement in regard to the pipe line that is defunct as far as we are concerned. He suggested we have a meeting with them, as they are in agreement to having a meeting with us. The Board agreed to meet Kelly, Carnohan, Coe and Superintendent Hausladen. Superintendent Hausladen is to make the necessary arrangements with Danny Woods upon his return. <. with them and President Kelly appointed a committee consisting of Directors I Regarding the Ellery Vault. Superintendent Hausladen reported we are still having trouble with Golden Anderson valves. After much discussion he was asked the price to replace these valves and authorized by the Board to go ahead and purchase immediately, valve for Terramar at: $513.00 and Ellery at $478.80. Superintendent Hausladen reported that all growers are irrigating every day now. Previously, they were only able to irrigate every other day because we couldn't get enough water to properly handle them before. (John Barnes of Blade-Tribune left at 4:40 P.M.) New Office On September 4, 1959 our check in the amount of $7,362.76 was presented which they said they pould do. Director Carnohan suggested we get started on any remodeling we had to do on the new office. It was suggested by President Kelly that the Board get together and go over and look at it in order to see just what had to be done. A call was made to Max Ewald regarding present tenants and he reported we have to give present tenants 30 days notice to vacate. Mr. Ewald was instructed to go ahead and give necessary notice . It was agreed the Board would meet at 12:OO Noon, Friday, September 18th. at to the Security First National Bank, and instructed to close Escrow, Luncheon, then go see the new office, and then keep appointment with Mr e Wilcox. I Delinquent Two delinquent accounts were brought to the attention of the Board. Accounts It was moved by Director Carnohan and seconded by Director Coe that accounts and give them two days to take care of their accounts and if they didn't take care of same we would turn their meter off. Also, on any future water bills, if not paid within 40 days Superintendent Hausladen is to jfollow the same procedure. Equipment It was moved by Director Carnohan and seconded by Director Maerkle Contracts that we take a one year's maintainence contract on the Thermo-Fax The motion carried. Other Exclusion requests. These requests were referred to Attorney Business Swirsky for report at next meeting. A subscription to the Oceanside-Carlsbad business men's directory, at a rate of $3.50 per month, was discussed by the Board and rejected. Finances It was moved by Director Carnohan and seconded by Director Coe that checks i#3063-3088 ($1,583.77) and #429-430 ($7,362.76) be ratified, and checks #3089-3114 ($15,843.91) be approved. The motion carried. It was moved by Director Coe and seconded by Director Maerkle that Petty Cash fund be raised from $10.00 to $25.00. The motion carried. the Board instruct Superintendent Hausladen to see these two delinquent machine, and also one year's contract on the IBM electric typewriter. I The meeting was declared adjourned at 5:15 P.M. i yl <T .,, i"p " ~ ($&.&<<c *$y$J President of the Board of Di ctors CARLSBAD MUNICIPAL WATER DI$ RICT ATTEST : 1 - Secretary of the Board of Directors CARLSBAD MUNICIPAL WATER DISTRICT