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HomeMy WebLinkAbout1960-06-19; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER CALIFORNIA: . DISTRICT HELD ON JUNE 19, 1968, AT 2:OO P.M. AT 5780 EL CAMINO REAL, CARLSBAD, The meeting was called to order at 2:OO P.M. by President Maerkle with Directors Carmichael, Palmer, Mac Leod answering roll call. Director Kelly arrived at 2:02 P.M. Also present were Manager Kubota, Legal Counsel Grosse, Superintendent Henley, Office Secretary and Assistant Office Secretary. Mr. James Gaiser, District Auditor and Mr. Glenn McComas, representing Karlsbad Pacific Insurance. Approval of After discussion, upon motion of Director Carmichael, seconded by Minutes Director Palmer, and unanimously carried, the minutes of the regular meeting of June 5, 1968, were approved as corrected. I Audit Mr. James Gaiser, District Auditor, reported they are proceeding with the 1967-68 Audit for the year 1967-68, and the new accounting system will be effectivc investment program. Committee Reports: City of Carlsbad The Manager reported that a meeting is scheduled for Friday Water Service morning with LAFCO Chairman Tustin, Supervisor R. Cozens, Mr. Small and Mr. Schmidt. Director Kelly, and Director Maerkle and the Manager will meet with them. The Manager informed the Board that he is working on a proposal to the City but, as he has had no further contact with the City, he will wait until after the LAFCO meeting, Friday morning. July 1, 1968, He informed the Board that he has been working on the Budget Directors Mac Leod and Kelly met on Monday morning with the Manager to Committee discuss the proposed budget for 1968-69. Reviewed a financial statement the District will be within the boundaries of the 1967-68 budget except for salaries of personnel and operations and maintainance of pipelines, mainly repairs of I. D. 82 lines. With this knowledge, allowances were made in the proposed budget for 1968- 69, also budgeted for a backhoe. The Manager pointed out that the Budget Committee is working towards maintaining the present water rate in the face of increasing cost2 and also to lower the tax rate. Budget Committee is scheduled to meet the week of July 8, 1968. for the first 10 months of operation, and over all consensus was that I I San Diego County Director Kelly reported on the Water Authority meeting. He informec Water Authority the Board that Resolution No. 225 was not needed as the Water Authority had already taken steps to clarify this matter. Director Kelly stated the following will be allowed for agricultural rebate. (1) Parcel of one acre or rnoremust be in commercial product, (2) House on one acre will not be allowed, (3) No mater losses will be allowed, (4) Race Horse pasture will be allowed, (5) No golf courses will be allowed, (6) If house on farm, the house must be metered separately. The Manager informed the Board that he had informed the City of Carlsbad' Acting Finance Director, Mrs. Sowell, that following Board action he would send a letter with procedures set forth in it. Mrs. Sowell informed the Manager that it will be the 3rd week of July before she can get her reports for March in to us. Investment Received a request from Security First National Bank to enter into an Program agreement with the bank whereby the Treasury Notes are held in safe Treasury Notes and they are in the bank vault at Los Angeles in our name. The Manage] confirmed with Mr. Black that there would be no fee charged for this service. After discussion, upon motion of Director Mac Leod, Seconded by Director Palmer, Resolutior No. 226, entitled "RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT AUTHORIZING THE ENTERING INTO OF AN AGREEMENT WITH THE SECURIT'S Resolution FIRST NATIONAL BANK FOR THE SAFEKEEPING OF DISTRICT PROPERTY" was adopte No. 226 by the following vote: keeping in the Los Angeles Vault. We are buying $180,000.00 of these AYES : Directors: Carmichael, Kelly, Mac Leod, Maerkle, Palmer NOES : Directors: None ABSENT: Directors: None Glenn McComas, Karlsbad Pacific Insurance, arrived at this time 2:40 P.M. Insurance The Manager reported that he had sent out a proposal for complete insurax Program plan for the 1968-69 compiled from all policies now in force. The proposz were sent to five firms in Carlsbad, and he had asked that they have the1 proposals in by June 18, 1968. Two of the Agencies reported that they did not have enough time to prepare a proposal. Bondy's Insurance submitted one for the renewal of fire insurance on the Headquarters and Warehouse Buildings only. McClellan InsuraI has submitted a Commercial Policy proposal and Mr. McComas delivered a proposal from Karlsbad Pacific Insurance. The Manager suggested that we take time to review these proposals and also to give the other insurance companies time to submit their pro- posals. He was directed to get Binders on current policies that expire on June 30, 1968 to July 10, 1968. The Manager was instructed to send a letter to the other insurance companies giving them an extension of time till June 28, 1968. Mr. McComas left at this time 3:OO P.M. Personnel The Manager and Board Members reviewed a report that had been hand Committee delivered to the Board Members by the Manager containing a summary of the Personnel Committee meeting and their comments. Recommendations for salary plan will be effective July lst, 1968 and promotion of Mrs. Simpson to her new position will be effective July lst, 1968. Upon motion of Director Palmer, seconded by Director Carmichael, and unanimously carried, the Board accepted the recommendations of the Personnel Committee as proposed. A recess was called at 3:lO and the meeting was resumed at 3:25 P.M. Legal Counsel Line "E" Legal Counsel reported he had received a letter from the Title Company Right of and there are a number of items that have to be looked into. A Judgement I Way of Partition has been filed. Legal Counsel reported that a number of legal transactions have to be looked into, and hopes to have it cleared I up by the next meeting. Special Upon motion of Director Carmichael, seconded by Director Mac Leod, and Checking unanimously carried, it was moved that the Manager proceed to close these Accounts inactive accounts and funds transferred to general account. I.D. #2 Legal Counsel reported that he is in the process of getting all the Series 3 certified copies of minutes together and he read in full excerpts for Bonds minutes of last meeting, Resolution No. 224, pertaining to Bid Opening for I. D. #2, Series 3 Bonds. Upon motion of Director Kelly, seconded by Director Palmer, and unanimously carried, this portion of the minutes for June 5, 1968 were approved. Superintendent's Report: Greenview Superintendent Henley reported that the Greenview Subdivision started Subdivision work on the water lines today. Line D-2 The Superintendent reported that Ebright blowoff valve is working fine and that the lake can be drained in 12 hours, according to Ken Ebright. Operations: The Superintendent reported that the Squires Dam level is now 501.8 at La Costa this month. Managers Report: with daily water delivery at 12 second feet. One new meter was installec I Pipeline The Manager reported that he had a meeting with Mr. Lill, who requested Projects that the District wait until the City's General Superintendent Neeley not received notice of shipment so see no problem in waiting until he returns from vacation. returns from vacation to install the meter. He informed the Board we have The Manager informed the Board that he is proceeding with the design for Point "D" Valve and it should be ready for the next meeting. Meeting June 19, 1968 =2= .. Filtration The Manager informed the Board that the Filtration Study Report is to tl Study draft stage, and the District's total cost will probably not exceed $75C instead of the $2,000.00 as previously reported. Director Mac Leod left at this time, 3:50 P.M. El Camino Real The Manager presented a preliminary engineering study on pipeline Projects relocation for El Camino Real. Pointed out that in regard to the "D" to Chestnut Avenue will have to be lowered. Will continue with preliminary engineering. Present evaluations are that the work will be finished by fall of 1969. La Costa The Manager informed the Board that he has been in contact with Irv Condominium Roston and reiterated the Boards position that we will need a direct No. 3 line to this facility. Greenview The Manager informed the Board that this office approved the plans Subdivision and they are,scheduled to start work tomorrow. The District has received a Cashier's Check for $9,155.10 from H D Development Land Company in lieu of Bond, also a chec k for $240.00 for inspection plan checking. Legal Counsel was asked to prepare an agreement. Manager also asked for easements for the pipeline positions. After discussion, upon motion of Director Palmer, seconded by Director Carmichael, Resolution No. 227, entitled "RESOLUTION OF THE Resolution EXECUTION OF AGREEMENT FOR CONSTRUCTION OF WATER SYSTEMS TO SERVE No. 227 SUBDIVISION LANDS AND FOR PERFORMANCE BOND SUBDIVIDER: H D DEVELOPMENT I area from Point "D" to La Costa, we will have no relocating. Point BOARD OF DIRECTORS OF CARLSBAD MLTNICIPAL WATER DISTRICT AUTHORIZING COMPANY" was adopted by the following vote : AYES : Directors: Carmichael, Kelly, Maerkle, Palmer NOES : Directors : None ABSENT: Directors: Mac.Leod I Telephone The Manager informed the Board that the telephone answering service Answering has been in force for several weeks and there have been a few calls. Service a schedule has been sent to them of who is on standby. Will continue standby duty. to send one every month of Holidays, hours and name of person on Telemetering The Manager informed the Board that he is working on this matter of Rep airs Telemetering repairs charges which were incurred by telephone line break. Business The Manager presented a business card form which was agreed upon for the Cards District. Estimated price of $15.00 per 1,000 cards. The Manager passed out copies of the new Water Service Ordinance. The Manager informed the Board that Mrs. Simpson will be on vacation from June 24 until July 5, 1968. Correspondence: Notice from the County of San Diego Road Department re pavement from Point "D" to Rancho Santa Fe Road. Notice from County of San Diego Planning Department for special use permit for dump at Airport. I Letter from County of San Diego Road Department regarding Sycamore Avenue. Starts next to Magnedyne and connects up with Sycamore Avenue in Vista. Material on the next IDA Convention has been received and will be discussed at the next meeting. Ratification Upon motion of Director Palmer, seconded by Director Kelly, and of Checks unanimously carried, the Board ratified Checks No. 2931 thru No. 2971, in the amount of $37,040.01, covering the period June 6, 1968 Meeting June 19, 1968 - 3- . .. thru June 19, 1968. Upon motion of Director Carmichael, seconded by Director Palmer, the meeting was declared adjourned at 4:45 P.M. I ATTEST : ,'7 Secretary of the Board of Directors I I Meeting June 19, 1968 -4- . ..