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HomeMy WebLinkAbout1960-07-05; Municipal Water District; MinutesMINUTES OF A SPECIAL MEETING OF BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT HELD JULY 5, 1940 AT 2:OO P.M. AT 2698 STATE STREET, CARLSBAD, CALIFORNIA: President Kelly called the meeting to order at 2:07 P.M. with Directogs Carnohan, Coe, Greek and Maerkle answering roll call. Pipeline Superintendent and office secretary we: also present. The Secretary introduced an executed copy of a notice of special meeting, with an affi- davit of mailing executed by Evelyn Lund that a true copy of said notike had been mailel to all members of the board and all persons requesting notice in accordance with Govern ment Code Section 54956 of the State of California, on July 1, 1960. The executed copy of the notice and the affidavit of mailing are attached to the minutes hereto. President Kelly stated one of the reasons for calling this special meeting was to prese to the Board the idea of holding two regularxneetings of the Board of Directors a month He said he felt that for the next six or eight months at least, there is going to be so much business to transact that one regular meeting a month could not handle all of the business, and he would like the opinion of the rest of the Board. Discussion was held by the Directors and all agreed it would be the best policy to have two regular meetings a month. Attorney Swirsky arrived at 2:lO P.M. and the president advised the attorney what had transpired up to this point. Ordnance Upon motion of Director Maerkle, seconded by Director Coe, and unanimously I 818 carried, it was moved that Ordnance #18 be adopted which calls for two regula] 2698 State Street, Carlsbad, California, to be held by the Board of Directors. The attc pointed out that these meetings would continue until changed by ordance. New The president then stated the next point to be settled was the purchase of a new meetings a month, the first and third Tuesday of the month, at 2:OO P.M. at Truck'. truck for transportation for the new man hired. The question was whether to pur- chase a good used truck or a new one, and what make. It was the feeling of the Board that due to the trouble the superintendent was having with the Chevrolet pick-up dthat another chevrolet should not be purchased until the trouble had been corrected. ' torsion bar suspension has been rubbing on the tires and wearing them out. After discussion, . Director Carnohan recommended that the superintendent take the truck back to Wesloh Chevrolet Co. and show them the condition of the tires and see whether tl are going to fix it or just what they are going to do about it. Director Carnohan advic he would be willing to go along with the Superintendent when he gods to Wesloh Chevrolei Co. to see about it. Director Greek advised the Board he had been doing some checking on the purchase of a nc truck .and the District could purchase a Ford Falcon Ranchero for $1,735.00 complete, in- cluding tax. The purchase price on a chevrolet pick-up would be $1,750.00 complete, in- cluding tax. I Discussion was held on whether to get the smaller truck j or the larger pick-up, Presidc Kelly said he felt the District ought to have some sort of an economy car. Director Maerkle stated he was very well pleased with the performance of his ranchero and was getting around 25 miles per gallon of gas. After discussion, upon motion of Director Carnohan, seconded by Director Coe and unanimc carried, it was moved that Director Greek ask for other bids on a Ford Falcon Ranchero < purchase one at a'price not to exceed $1,735.00. The superintendent then asked the Board for permission to transfer the mobile telephone from the Chevrolet pick-up to the Ranchero. After discussion, the Board requested the superintendent to get the price for transferring the 'phone to the new truck, and to alc get the price for installing a second 'phone in the new truck, and present the figures at the next Board meeting. San Marcos A brief report was made by the attorney on the meeting of the Carlsbad Munic Pipe Line Water District committee with the San Marcos County Water District committet He said the first point was whether the Carlsbad Municipal Water District wc District's committee agreed that as far as they were concerned if we had not used that I water the last six month's period to July 1960, the Carlsbad Municipal Water District m: have a refund of around $1,800.00 coming back. The seond point was whether they were going to execute their option to purchase under tl original agreement, and the committee advised they were not going to execute their optio~ to purchase. It seems they don't have any money and if they did have the money they COI utilize it for other facilities at a better use. I have some money coming back from the last payment of $3,200.00. San Marcos County Wate~ The third point was the possible consideration of the Board to use this line for storage purposes. Fourth, the San Marcos County Water District committee said they would recormend to theil Board that a new lease be entered into for a period of five years, with a transmission Marcos County Water District uses they will pay $1.00 per acre ft. per mile, and any water that Carlsbad Municipal Water District uses will be paid for at the same rate. After discussion, upon motion of Director Greek, seconded by Director Maerkle, and unanin carried, it was moved that the attorney inform San Marcos County Water District that we P enter into an agreement with them for a period of five years that we will pay $1.00 per acre ft. per mile and that San Marcos County Water District would pay the same rate. Squires As the District engineer was unable to attend the meeting, President Kelly gavt Dam Site a brief report on progress being made on the tests on the Squires Dam Site. Ht stated dthe bulldozing for the road had been completed; the drilling just aboul accomplished; and soild sample test was being made Wednesday, July 6, 1960. Termite At this time, Mr. Love a representative from the Tri-City Termite Co. arrive( Inspection and reported to the Board his findings on termite inspection. He advised thc Board the building was heavily infested with dry-wood termites. The buildinl sits close to the ground and is not on a foundation and the only way it could be treated would be to raise the building up whichjwould be quite expensive. As far as the termite: in the roof are concerned they could be exterminated at a cost of around $275.00. After discussion the Board decided they would not do anything about this at the present time as the feeling was in another two to five years it might be better to build a new office. The Board thanked Mr. Love for his report and he left. Boyle Engineering The Boyle Engineering agreement on their work for Improvement Distric, agreement on the same terms as existed in the previous contract! That any water San I Agreement #3 was brought to the attention of the Board for discussion. The attorney was asked if legally the contract was okay and he advised there was nothing wrong with it. He advised the percentages were a little higher than previous contract and there was no inspection included. In Boyle's previous contract they charged 5.2% plus 3% which included all staking and inspection. In this new contrac they are charging 5.1% plus .07% and have not included any stake work or inspection. Al; the wages for field crew have increased. After brief discussion the attorney suggested that it be recommended to Boyle Engineerin; to change the working from "total of construction" to "total cost of the construction contract paid to the contractor". It was then decided by the Board that the Attorney write Boyle Engineering regarding this agreement, giving them the following changes to bl reported on at the next meeting. I 1. Submit a percentage figure based on total cost of the construction contract 2. Include staking in this percentage figure. 3. Why raise the hourly rates of survey crew. 4. Have them submit a set figure for their fee paid to the contractor. Finances Upon motion of Director Greek, and seconded by Director Carnohan, it was moved that checks Nos. ?%83-3601 ($4,274.08) be ratified. Upon motions of Director Carnohand and seconded by Director Maerkle, it was moved that invoice from Alwin Wiegand and Sons in the amount of $783.00 for bulldozing done on the Squires Dam Sit be approved and paid. CORRESPONDENCE: 1. Irrigation District Officers Association of San Diego County: I a. Form to be executed regarding changing the Association's name. After discussion it was agreed by the Board they were in favor of changing the name of this organization to Water Distributing Agencies Association and the office secretary was instructed to mail the form in. b. Dinner meeting - Sands Motel, July 21, 1960. Office secretary was instructed to make the necessary arrangements and reservations. Other Director Coe advised the Board he expected to have some budget figures ready Business for the next meeting so that the 1960-1961 budget could be started. Director ,::this meeting as he felt he would be able to give some able assistance on the budged. The Board agreed with this and requested the office secretary to contact the auditor and see if he would be able to attend this meeting. The superintendent asked the Board their policy for repairing some of the temporary meter that have been broken. He was advised the expense of these repairs were to be borne by t irrigators as the meters belong to them and any repairs were definitely their responsibil The meeting was declared adjourned at 4:OO P.M. Greek suggested that the auditor, Mr. Joe McCarthy, be requested to attend I &TEST : z!LL”UI?ee Secretary of the Board of Directors CARLSBAD MUNICIPAL WATER DISTRICT I I July 1, 1960 I TO ALL DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT, ADDRESSED INDIVIDUALLY TO EACH OF THE DIRECTORS LISTED BELOW : Dear Director: The undersigned, as President of the Board of Directors of.Carlsbad Municipal Water District hereby calls a special meeting of said Board to be held Tuesday, July 5, 1960 at 2:OO P.M. at 2698 State Street, Carlsbad, California. The purpose of said meeting is to consider holding two regular meetings a month of the Board of Directors; purchase of truck; discussion on San Marcos Pipe Line; and to con- sider any other current business of said District. I CARLSBAD MUNICIPAL WATER D&TRICT DIRECTORS : Allan 0. Kelly, President Richard R. Coe, Secretary Wesley F. Greek, Treasurer Fred Maerkle, Director Mac Carnohan, Vice President CC : Carlsbad Journal Blade Tribune Boyle Engineering P. S. Swirsky I 1 I I STATE OF CALIFORNIA: COUNTY OF SAN DIEGO: : ss. I am a citizen and a resident of the county aforesaid; I am over the age of eighteen years; my business.address is 2698 State Street, Carlsbad, California. On the 1st. day of July, 1960, I served a copy of the attached Notice of Special Meeting of Board of Directors of Carlsbad Municipal Water District on dthe following parties by placing a true copy thereof enclsoed in a sealed envelope with postage thereon fully prepaid, in the United States Post Off ice mail box at Carlsbad, California, addressed to the following: Allan 0. Kelly Mac Carnohan P. 0. Box 335 1470 Avacado Road Carlsbad, California Carlsbad, California Richad Coe Wesley F. Greek 522 Tamarack 860 Buena Vista Gardens Carlsbad, California Carlsbad, California Fred Maerkle Paul Swirsky 5032 Calle Tierra Del Oro 580 Elm Avenue Carlsbad, California Carlsbad, California Les Clayton Carlsbad Journal Boyle Engineering P. 0. Box 248 3913 Ohio, Room 200 JCarlsbad, California San Diego, California B lade- Tr ibune Oceanside, California 403 - 1st. Dated: July 1, 1960 I certify (or declare), under penalty of perjury, that the foregoing is true and correct . z”. p4-’ ’ +&#( EGelyn Lund