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HomeMy WebLinkAbout1960-08-16; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF BOARD OF DIRECTORS OF THE CARLSBb MUNICIPAL WATER DISTRl HEIl) AUGUST 16, 1960 AT 2,:OO P.M. AT 2698 STATE STREET, CARISBAD, CALIFORNIA: President Kelly called the meeting to order at 2:02 P.M. with Directors Carnohan, Coe, G: and Maerkle answering roll call. Attorney Swirsky, Engineer Clayton, Superintendent Tucl and office secretary were also present. Minutes of a regular meeting July 19, 1960; adjourned regular meeting .August 2, 1960 and I special meeting August 5, 1960 were approved through motion of Director Maerkle and seco: by .Director Greek. 1960-1961 Director Coe stated he had revised the proposed budget for the fiscal year 196 Budget 1961 for the Board's approval. He stated he had received the assessed valuati which were as follows: Carlsbad Municipal Water District - $34,568,200. Improvement District #/l - - - - - - 33,710,100. Improvement District #2 - - - - - - 1,429,750. and that these assessed valuations showed the following increases over fiscal year 1959- 1960: Carlsbad Municipal Water District - 24.9% Improvement District ill - - - - - - 24.9% Improvement District #kZ - - - - - - 178% Mr. Joe McCarthy, Auditor, arrived at this time - 2:lO P.M. Director Coe stated in balancing the proposed budget which included the expenditures pre viously discussed and revised at the regular meeting of July 19, 1960, with the increase assessed valuations there would be a surplus using the1959-1960 tax rates and his though was the board might want to consider lowering the taxes. He stated he had worked out figures as follows, which would reduce taxes, take care of all budgeted expenditures and still leave a surplus at the end of the fiscal year: I 1959- 1960 District .09c I.D. #l .22$ I.D. #/2 $ 2.09 196@- 1961 .06c .20%$ $1.13% Director Coe further stated on the water sales he had increased them 20% over the last year. Last year the figures were $69,625.00 and he had increased them to $84,000.00. H said he also felt the Board might want to consider a reduction in water rates. President Kelly inquired if there would be such a big increase in water sales. The Supe tendent stated the six irrigating months should be very good, then in December the sales would probably drop back to what they were last year. President Kelly asked what the net water revenue was for the month of July and was advis they were approximately $22,000.00. The superintendent was asked if the City was taking any more this year than last year, E he stated the increase in water revenue was mainly due to irrigation and that the City usually stays about the same although there was a little more going to Terramar. President Kelly asked the attorney what Ehe legality was in respect to the Carlsbad Muni Water District's original determination that the revenue from taxes and water run 50-50. Did this still hold? The attorney replied the determination was based upon the facts ar conditions at that time and doesn't have to follow this pattern. President Kelly said 1- still felt it was a good rule to follow and he felt if these things are out of line the4 should be adjusted so that they get back to this bracket. Director Carnohan asked Director Coe what the figures would be on this 50-50 basis if tf taxes were cut to the amounts recommended by him. Director Coe stated the tax revenue ~n be $87,678. against $84,000. water revenue, and the board agreed this would be close enc Director Carnohan asked how much interest and bond retirement fundstere required for thc coming fiscal year. Director Coe advised in Improvement District ill, $20,000 for bonds and $49,000. for interest. In Improvement District #2, $5,000. for bonds and $18,500. j interest. I After discussion by the board, all members agreed they would be in favor of lowering the tax rates and reducing the water rates and it was agreed the water rates would be cut approximately 5%. Discussion followed by the board with reference to the reduction of water to the city of Carlsbad. It was pointed out by the superintendent that there should be a better syster of metering the water coming to the City and said his recommendations would be to instal: 5 meters to correct this situation. The board asked the engineer if he knew what the coi of this would be, and after checking the engineer stated they could be installed complete for $2,500.00. After discussion, upon motions of Director Greek, seconded by Director Maerkle and unaniI carried, it was moved that the attorney and Director Carnohan appear before the City COUI meeting this eyening and present the fact to them of the 5% reduction in water rate, and fact that the above-mentioned meters should be installed. Upon motion of Director Greek, seconded by Director Carnohan, and unanimously carried, i. was moved that the dattorney prepare a resolution to reduce the water rates approximate17 5%. Director Coe asked if the auditor or attorney had any suggestions in regards to the budgc The auditor asked if the figures used for the assessed valuations were actual and the attorney replied he was sure they were. The attorney advised the board they would have to adopt a tax rate today as it has to be the hands of the Board of Supervisors before the 1st. of September and they like to have about 10 days before the 1st. of September. Further discussion was held on the tax rates and the auditor suggested the rates in Imprl ment District Nos. 1 and 2 be reduced to even amounts: Improvement District 111 from .20. to 21~ and Improvement District irk2 from 1.13% to $1.14. The engineer stated that in regards to Improvement District #2, as he recalled it there 1 a certain amount of bonds not sold and asked the District if they planned to sell the ba of the bonds in the near future. He stated the tax rate last year was $2.09 and the prq reduced rate for this year was $1.14 and his thought was that it might be better just to take one-half drop this year and stock pile the rest and reduce them again next year if possible, rather than a big reduction this year then sell the balance of the bonds for t' rest of the distribution system and have to raise them again next year. The auditor said he felt if the District was going to float the balance of the bonds it might be well to not take such a drop as he felt it was easier to come down, but created bad feeling if they should be to be raised again next year. Director Maerkle said he felt a 50~ drop would be best. It was pointed out that the reason only $350,000. woah of bonds were sold was because of low assessed valuation, and with the increased assessed valuation this year, financial consultants might consider there is enough to sell the balance of the bonds. Resolution After discussion, the legaljcounsel read a RESOLUTION OF BOD OF DIRECTORS I I ill16 CkGSBAD "UNICIPAL WTER DISTRICT DETITRMINING THE MOUNTS NECESSARY TO BE RAISED' BY TAXATION IN THE CARLSBAD MUNICIPAL WTm DISTRICT, I"ENT DI NO. L OF CAIUSBAD MUNICIPAL WTEX DISTRICT AND I"ENT DISTRICT NO. 2 OF CARLSBAD Mu PAL j4&ER DISTRICT DURING THE FISCAL YEAR CO"F,NCING JULY 1, 1960 AND ENDING JUNE 30, 19 AND FIXING THE RATE5 OF Tkx TO BE LEVIEI) FOR SUCH FISCAL YEA3I. On motion of Director Co seconded by, Director Carnohan, the said resolution numbered "116" was adopted by the fol ing vote: AYES : DIRECTORS .XELLY, CARNOHAN, COE, GWK & MAEXKLE I NOES: NONE I ABSENT : NOME The tax rates set were as follows: Carlsbad Municipal Water District - .06~ for each 100.00 assessed valu Improvement District #l - .14$ for each 100.00 assessed valuation for bond retixment purposes, and 01~ for each 100.00 assessed valuation other purposed of said improvement district. ImprwementDistrict#2 - $1.43 for each $100.00 assessed valuation for bond retirment purposes, and .Ol$ for each $100.00 assessed Valuation for other purposes of said improvement district. The auditor asked to be excused from the meeting at this time. Squires Dam The engineer stated he had with him a letter of recommendation on the feasii Site of the Squires Dam Site. He stated he did not get the aerial topographic m, until late last week. He also had for the board's attention, two copies of soil investigation. He stated due to the late date in getting these reports and the fac he had been so busy, he had not been able to prepare a lot of detail, On the topographil map he advised the full extent of the water shed islnot delineated on this map but that 1 would have a more comprehensive map in the immediate future. The engineer stated a review of the geological data, soild data, and boring led to the c clusion that a safe and economical earth-filled dam could be constructed at this site, u primarily the materials available within the water shed although it may be necessary to beyond the water shed for such materials as rock for rip-rap and sand for drainage. He futher stated it appeared that no special construction problems exist with the possib exception of some foundation grouting. The decision as to the extent-of this grouting w necessarily have to be made after keyway areas have been exposed, and that in order to budget for additional costs relative to grouting or hauling of rock and sand, it was re- commened that their estimate of costs be increased from $580,000. to $600,000, with a to budget to include this figure plus the cost of land acquisition. He said the land acqui recommended includes the water shed draining into this particular site and is estimated be approximately 50 acres, the final amount to be determined after the property has been surveyed and precise acreage computed, President Kelly asked the attorney if it would be possible to save the $600.00 deposited with Mrs. Dawson due to the fact we don't have an accurate surveydand the attorney repli that legally under the agreement we were to have reached a decision and have all the inf tion before the 18th. of August. After lengthy discussion, upon motion of Director Maerkle, seconded by Director Greek, a unanimously carried, it was moved that the board proceed on trying to acquire this prope and negotiate with Mrs. Dawson to acquire it. The attorney suggested the board appoint a committee and set up a meeting with the Dawso A telephone call was made to Mrs. Dawson and the meeting was set for Thursday, August 18 1960 at 2:OO P.M. at the Carlsbad Municipal Water Dhtrict's offices at 2698 State Stree Carlsbad, California. Improvement The engineer reported that due to his being so busy he had not been able to District 7!!3 write the engineering agreement but would have same ready for the next meet Pther Request from Libroscope Division of General Precision, Inc. re. possiblity of Business getting service from our 21" water main in the vicinity of Encinitas Road and and report back to the board. Letter from Frank H. Ayres and Sons re. future plans for completing the lines in Improve District #2. After discussion, the board referred the letter to the superindendent to answer, advising them that until the problem of future storage is solved this matter wou have to be held in abeyance. Resolution After discussion, the legal counsel read a RESOLUTION OF BO OF DIRECTORS I I Foothill. This matter was turned over to the superintendent to check on furth #117 C&RLSm MUNICIP& %&IER DISTRICT APPROVING AM) AGREEING TO ABIDE BY THE C& CIVIAL DEFENSE MASTER MUTUAL AID AGREEMENT. On motion of Director Greek, se by Director Maerkle, the said resolution numbered "117" was adopted by the following vot I AYES: DIRECTQRS KELLY, C&NOHAN, COE, GREEK AND MAERIUE NOES: NONE ABSENT: NONE It was recommended to the attorney that a copy of this Resolution be sent to the State & Surplus Board. The office secretary requested approval from the Board for her vacation, one week beginn by Director Coe and unanimously carried, it was moved the office secretary be granted fa tion time as asked. Finances Upon motion of Director Greek, seconded by Director Carnohan, it was moved tha August 29th. and one week beginning October 10th. Upon motion of Director Maerkle, seco checks P3661 to 3695 ($17,051.23) be ratified. Invoice from B & R Diamond Drilling Co. in the amount of $2,036.25. The amount original estimated was $1,500.00. The engineer stated this estimate was based on their drilling 40 to 50 feet, but they had to drill to 70 feet, and ended up drilling more holes. The board approved payment of this invoice. Director Greek asked to be excused at this time, 4:50 P.M. The engineer stated he did not know what arrangement was made so far as their work was c cerned on the Squires Dam Site. He presented an invoice to the board in the amount of $1,255.32 which covered work.to date on the dam site, and also included the field suryey work by BQyle for the aerial survey, amounting to $276 .OO. He asked if the board would' rather defer payment until they got further into the design work, and if so it would be agreeable with him, but he would like to get paid for the field survey work. President Kelly said he was in favor of paying as we went along, until suchjtime as a co tract is drawn up. Director Coe said he would be in favor of paying as we g9 along, said payments.to apply any future agreement, with the exception of the $276.00 for the survey work. After discussion, upon motion of Director Greek, seconded by Director Coe, it was moved invoice in the amount of $1,255.32 be paid. A Vote was taken and the results were four for payment and one against. Director Carnohan stated he was not in favor of paying any thing but the $276.00 for the aerial survey. The engineer stated he also had an invoice in the amount of $91.00 which he would like approval on, in connection with primary drafting in connection with the relocation of pi with the County Road Department. This invoice was not approved pending further informat I I be furnished by the engineer, as to authorization, etc. CORRESPDIDENCE : I. San Diego County Water Authority - tabulations, read and filed. 2. Carlsbad Chamber of Commerce - past accomplishments of the Chamber of Commerce read the Board and filed. Request for the District to join the Chamber of Commerce discu by the Board and the feeling was public funds should not be used for this membership 3. Fallbrook .Public Utility District - Letter re. proposal of Los Angeles Department of Water and Power. The President read the letter to the Board and the consensus of op was that it was a very fine letter and should do some good. The meeting was declared adjourned at 5:30 P.M. CARLSBAD MUNICIPAL &ER @STRICT I ATTEST : /4J . i' $9 fl rj /- .;IL".u ,.f&"-& f 2, I c.3- Secretary of tGe Board of Directors CARLSBAD MUNICIPAL W&TER DISTRICT I I I STATE OF CALIFORNIA: COUNTY OF SAN DIEGO: I : ss. I am a citizen and a resident of the county aforesaid; I am over the age of eighteen years; my business address is 2698 State Street, Carlsbad, California. On the 19th. day of August, 1960, I served a copy of the attached Notice of Special Meeting of Board of Directors of Carlsbad Municipal Water District on the following parties by placing a true copy thereof enclosed in a sealed envelope with postage thereon fully prepaid, in the United States Post Office mail box at Carlsbad, California, addressed to the following: Allan 0. Kelly Mac Carnohan Carlsbad, California Carlsbad, California Richard Coe Wesley F. Greek 502 Tamarack 860 Buena Vista Gardens Carlsbad, California Carlsbad, California Fred Maerkle Paul Swirsky 5032 Calle Tieerra Del Oro 580 Elm Avenue Carlsbad, California Carlsbad, California Les Clayton Carlsbad Journal Boyle Engineering P. 0. Box 248 3913 Ohio, Room 200 Carlsbad, California San Diego, California Blade-Tribune Bill Parry 403 - 1st. San Diego Union Oceanside, California 940 - 3rd. Po 0. Box 335 1470 Avacado Road San Diego, California Dated-August 19 , 1960 I certify (or declare), under penalty of perjury, that the foregoing is true and correct. ~ EvelydLund ’