HomeMy WebLinkAbout1961-07-18; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF m., CAIUsBqD MUMCIPAL WATER
DISTRICT HELD JULY 18, 1961 AT 2:OO P.M. AT -2698 STATJl Sm, GARLSBAD, &IFORMA.:
President Kelly called the meeting to order at 2:OO P.M. with Directors Carnohan, Coe,
and Maerkle answering roll call. Director Greek was absent from roll call. Attorney
Swirsky, Engineer Clayton, Engineer Short, Manager Kubota, Superintendent Tucker, Stan11
Kelly, Mrs. Borsum, Carroll Kelly, Mr. Garland, Ernest Collins and office secretary wen
also present.
Sewer The president stated they had had a Committee meeting last Monday andkd
I Discussion directed the manager to look into the situation somewhat and he would call 1
him and the attorney for reports.
Director Greek arrived at 2:05 .P.M.
The attorney advised that the first report the committee would require was a feasibilit
report .in reference to furnishing sewer facilities for all the area of the Carlsbad Mun
cipal Water District outside the City of Carlsbad. He advised the board the engineer
was prepared to submit to the board today a cost estimate on a feasibility report. Thi
report would give the feasibility of establishing such facilities and the area to be
served in order to establish boundaries for the proposed improvement district.
Secondly, the attorney stated the board had authorized him to work out an option togetk
with Mr. Stark, legal consel for Mrs. Schuyler, along the terms discussed at the last
meeting. This had been done and the option will be executed by Mrs. Schuyler this wee1
The manager reported he and the engineer had a meeting last Saturday regarding the feas
stated the engineer has a proposal to present of the scope of the feasibility study.
ity report and also to work out something define for the property owners to look at. E
\..~ !The engineer read to the board a letter prepared by him stating what he thought would t
put into this report:
“1. Determination of logical service areas based upon topography and community of intc a 2. Analysis of each of these service areas from the standpoint of land use and projec
population.
3. Preliminary design and cost estimate for trunk line sewer construction to serve e
of the service areas.
4. Analysis of possible sewage disposal methods for each of the service areas.
We believe that a study as outline above is essential in assisting the Board members
the staff of your District in evaluating your present position regarding sewage colle
and disposal and we would be happy to prepare such a report for you. We would estima
the cost of the report outline above to be $1,200., due and payable upon submission o
such report and would key our work in accordance with your wishes as to submission da
The President stated as a member of the board and property owner hejwould be willing t
go ahead with this proposal and asked the board what their feelings were on the matter
Director Carnohan asked where the District stood in relation to this joint powers deal
approved by the County Board of Supervisors. The attorney advised this joint powers
agreement states other agencies might use these facilities but does not state the term
and conditions. It still has this sphere of influence factor. The District could pos
be an agency and use these facilities under some terms and conditions, but this still
not preclude any property not within the City of Carlsbad annexing even if the sewer
facilities would be furnished by the District.
The engineer asked the board when this contract between the City of Carlsbad and Vist:
was being negotiated and finally signed was Carlsbad Municipal Water District consult<
at all? The President stated that nothing was said about it at all and he passed the
of Supervisors.
The attorney was asked if anything could be done to break this agreement and he advist
that as it stands right now the agreement is binding upon the Vista Sanitation Distric
and the City of Carlsbad.
I word around when he heard about it and that was how the protests came before the Boarc
The President stated that under the circumstances this was going to force the outlying
district which would include Buano Colorado and a considerable part of South West Vist
to get into the sewer business themselves and build their own disposal plants.
Further discussion followed and upon motion of Director Maerkle, seconded by Director
Carnohan, it was moved the engineer be authorized to proceed with the feasibility repo
for the next meeting. A vote was taken as follows:
Yes: Directors Kelly, Carnohan, Coe, Maerkle.
Noes: Director Greek
Engineer The engineer transmitted 4 sets of plans and Specifications €or the Squires :
Project. Some additional exploration work for which the board has authorize
$1,500.00 is required before firm approval from the State Department of Water Resource
can be expected. If the results of additional exploration so indicate the required re
ions can then be made before plans are put out to bid. The engineer stated, however,
believed it is desireable to begin processing of these plans with State agencies in or
to conserve time. He further stated he would recommend that plans and Specifications
approved and that Boyle Engineer be directed to prepare a formal application to the St
Department of Water Resources for a permit to build this proposed structure.
Q
The engineer said that on our present schedule it calls for construction of this dam i
300 days which will put us in the middle of next irrigation season. They feel this is
absolute minimum time for this construction.
Director Maerkle asked the attorney about the Dawson escrow and the attorney replied h
hoped to have it wounde up this week.
The engineer continued, he figured it would be two months before construction could st
waiting for the State approval.
After discussion, upon motion of Director Coe, seconded by Director Greek and unanimou
carried, it was moved the plans and Specifications and contract docments for Improvem
District #4 for Squires Dam Site be approved.
The engineer stathed he had a bill on this work in the amount of $17,026.00 which hejw
appreciate approval of, subject to a check by the manager that everything is in order.
Upon motion of Directqr Greek, seconded by Director Coe, and unanimously carried, it w,
moved Boyle Engineering invoice in the amount of $17,026.00 be approved subject to a cl
by the manager that everything is in order.
Palomar Airport The engineer stated he did not have an estimate for the board at this
Pipe Line but he would try and see it gets here for the next meeting.
Improvement The manager stated he was presenting to the board for approval, progress
c
District payments as follows:
No. 3
Ernest C. Collins Go., Unit "A" contractor - $160,964.56 which is through
30th., prepared by our staff and approved by our engineer. This is 42% c'
plete.
Upon motion of Director Greek, seconded by pirector Maerkle, and unanimously carried, :
moved progress payment to Ernest C. Collins Company for $160,964.56 be approved.
The manager stated he had also some change orders from the Ernest C. Collins Company fc
approval.
Change Order #2: In the amount of $885.00 covering a total of 6 outlets which are a 1
of our agreement with people of right of ways. Not all of the people are taking the 6'
outlets, some are asking for 2*', some 10'' and some 8", but in every case making sure w(
are not spending more money than was alloted for the 6" outlets.
Upon motion of Director Maerkle, seconded by Director Coe, and unanimously carried, it
moved that Change Order #2 in the amount of $885.00 be approved.
Change Order C3: In the amount of $1,486.00. This involves the line "C" million gallc
tank. This calls for fill around the reservoir with D.C. Granite. When they excavatec
ran into nothing but rock so will have to buy the fill. 700 yards at $2.25, but it is
understanding there is some material in the immediate vicinity which could be placed fc
$1.10 per yard.
I.
After discussion it was decided this change order not be approved until the circumstan involved could be checked more thoroughly.
Change Order #4: In the amount of $500.00 to lower grade at end of line P-2.
Upon motion of Director Maerkle, seconded by Director Carnohan, and unanimously Carrie
it was moved that Change Order #4 be approved in the amount of $500.00.
Change Order No. 5: In the amount of $2,396.00 for air vacuum assembly type D (2") at
reservoir, extend C.M.P. drain line X21") approximately 280 feet; dig trench to extra
depth because of realignment of line. It was the decision of the board this change or
be held for further investigation of realignment of line. Item one and two oakayed fo
$2,196 .OO upon motion of Director Maerkle, seconded by Director Carnohan, and unanimou
carried.
Change Order #6: In the amount of $2,629.00. Change in alignment and over cut - Line
relocate valve station; extra 30 feet of 12" class 200 pipe with gate valve and fittin
It was decided to hold this due to checking on relocating valve station.
Progress payment for Wm. R. Crail Co., Unit "B" Pumping Station contractor. This cont
is 80% complete. Progress payment in the amount of $10,365.88.
Upon motion of Director Maerkle, seconded by Director Greek, and unanimously carried,
moved that progress payment for Win. R. Crail Go., in the amount of $10,365.88 be appro
Also, there was one change order from this contractor in the amount of $726.80 for a s
control valve which is desireable and would elimnate against the danger of ever having
closed valve.
I
Upon motion of Director Maerkle, seconded by Director Coe, and unanimously carried, it
moved the change order from Win. R. Grail Co. in the amount of $726.80 for a safety con
valve be approved for payment.
Progress payment for Chicago Bridge and Iron Go., Unit V' reservoir contractor in the
amount of $15,577.65. They are 12% complete. I Upon motion of Director Carnohan, seconded by Director Coe, and unanimously carried it
moved progress payment in the amount of.$15,577.65 be approved for Chicago Bridge and
CO .
Improvement Unit '%I' Pipeline contract. Progress payment for John R. Davies & Son in
District amount of $29,917.68 and payment to Republic Supply Co. for the pipe amou
No. 2 to $91,300.01. This contractor is 48% complete.
Upon motion of Director Maerkle, seconded by Director Carnohan, and unanimously Carrie was moved that progress payment to John R. Davies & Son in the amount of $29,917.68, a
payment to Replublic Supply for pipe in the amount of $91,300.01 be approved,
With reference to right of ways, the manager stated on Line "A", Leo Carrillo's proper
he had met with Mr. Carrillo and his attorney. Mr. Carrillo's attorney wanted to have
District's attorney review the document and jincorporate the changes Graham Kelly made.
After lengthy discussion upon motion of Director Maerkle, seconded by Director Carnoha
and unanimously carried, it was moved the manager write a letter to Mr. Carrillo stati
a deadline, and if the papers are not signed by that time we will use the pipe to bett
advantage.
Freeway The manager reported we are filing a Notice of Completion on this job. A1
Relocation he stated at the last meeting a change order for $225.00 was presented to
board and the action taken was the contractor and Boyle Engineer were to g
together and resolve the matter. The manager stated he had received this morning a ne
ing on this amount.
%e engineer stated he had repeatedly tried to get in touch with Mr. Brown, the contra
He said he had also checked back with his field shop and they report the staking was d
according to plans and it was his opinion Mr. Brown got too enthusiastic on right of N
1
After discussion, upon motion of Director Carnohan, seconded by Director Maerkle and
unanimously carried, it was moved when final payment is made regarding this change ordt
write Mr. Brown a letter that the District has no responsibility in the matter and any
claims he may have is to be settled between himself and the engineer.
San Marcos Director Carnohan advised the board he had talked with one of the director:
of purchasing our line in San Marcos for a connection to the secondqueduci
Pipeline of the Rincon del Diablo District and he was quite interested in the possil
he expects to hear from him in the next two or three days.
Other The manager submitted a copy to each member of the board a proposed Personne:
Business Classification of waterworks operator, with a salary range of $400.00 - $500 - I per month.
After discussion upon motion of Director Carnohan, seconded by Director Maerkle, and UI
imously carried, it was moved the manager be allowed to proceed on the basis of this
classification of waterworks operator.
Budget After discussion, the President set the date of Friday the 21st. of July at 2:1
P.M. for a meeting of the Budget committee.
Finance Upon motion of Director Carnohan, seconded by Director Coe, and unanimously
carried, it was moved checks #4260-4292 and 125-128 ($18,931.72) be ratified.
The meeting adjourned at 5:35 P.M.
ATTEST CARLSBAD MUNICIPAL k&lX& DISTRICT
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-/& ,/Au4( /@ (-?.- . I Secretary of the Board of Directors
C&LSB& MUNICIPAL WATER DISTRICT
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