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HomeMy WebLinkAbout1961-09-19; Municipal Water District; MinutesMINUTES OF A REGULAR METING OF THE BO&D QF DIEECTORS QF THE G&RLSBAD MUNICIPAL WATW DISTRICT HE;I9 SEPTEMBER 19, 1961, AT 2 :00 P .M. AT 2698 STAm STREET, CARLSBB., CALIFORNIA President Kelly called the meeting to order at 2:05 PA. with Directors Carnohan, Coe and Maerkle answering roll call. Also present were Engineer Clayton, Acting Manager Kubota, Attorney Swirsky and Office Secretary. Absent: Director Greek. Upon motion by Director Coe, seconded by Director Carnohan, and unanimously carried, the minutes of the regular meeting of September 5, 1961 were approved as presented. The Attorney reported he has checked over the Agreement with the San Diego Gas and Legal and is now ready for execution by the President and Secretary of the Board. Counsel In regard to the filing of easements, he advised the Board that progress is going well. With reference to the Lewis suit, he had talked with their Attorney and they have now received an appraisal report from their appraiser and as soon as he has discussed it with Mr. Lewis the Attorneys will get together for further discussion. He also informed the Board he had talked with Mr. Caldwell and he has agreed to execute the easement and it will be only for the purpose of serving the Carlsbad Municipal Water District. President Kelly called the Engineer's attention to the fact.that some of the easemen descriptions have the wrong calling and do not agree with other survey data on the area. The Engineer will check out these details. ' The Attorney reported he had conferred with the bond consultants, Schwabacher and Company, regarding the scheduled bond sale for Improvement District No. 4 and they have agreed that it would be advisable to hold off scheduling the bond Bond Sale sale until the District has final approval of the plans and specificatio~ 1.B. No. 4 from the State. In the meantime, the firm is getting their work lined up and the date can be set upon notification from the State. Electric Company which was presented at the last meeting and it is satisfacto: I The Engineer informed the Board that representatives from the State Department of Water Resources were down and went over the dam site and the plans and specification! Squires in detail. They have made some changes and recommendations but these appear to be happy with the overall situation and have indicated that if we make the changes they would agree on it. As the schedule now stands, the District will call for bids on the 3rd of October, received bids about the 7th of November, if November. Dam will not amount to any substantial money change in the project and they this is a legal meeting date, and .award the bid and sell bonds about f$e middle of The Engineer requested the Board's policy for supplying water to the contractor for this project. After discussion,it was agreed that the standard irrigation rates and regulations would be quoted for this project. A map showing the proposed sewer system for the Agua Hedionda basin was presented by the Engineer for the Board's review. He explained that this Sudy Sewerage encompasses the Municipal District area, plus a small portion of the Study City of Carlsbad lands which are tributary to this basin, and also lands lying in the Buena District which could be served by this system. The total cost of this project has been estimated at $534,000. On a prorated cost basis based on strictly capacity flow, the Buena District would pay $240,000, lands lying within the City, $23,000, and other lands lying within the boundaries of the Carlsbad Municipal Water District would be obligated for approximately $270,000. This line has been designed to tie into the point where the City facilities are to Venture Group, Mr. Wayne LiI.1, is designing the system to provide additional capacit3 which could be acquired for the District but terms for such use have not been discuss The Engineer was authorized to arrange a date for a meeting with City officials and County representatives to discuss the matter further. Tentative date was set for September 26, 1961, at 2:OO P.M. I be constructed along the northeast side of the lagoon, The Engineer for the Joint- Mr. Dan Wiegand was present to discuss the water main extension to be construc Water Main on the Bressi Ranch-as a private line. He requested that the line be built Bressi Ranch to District specifications and under District inspection so it could qualif procedure^ outlined by the Board, the District will accept a deposit for the cost of the project and the construction work will be done by our Unit ?D* Contractor, John R. Davies and Son, with the pipe to be purchased from Republic Supply Company under our current contract . CONSTRUCTION PROGRAM: Improvement The Manager stated he was presenting.trg the Board for approval, progress d far a refund contract, if desired, at a later dab. In acoordance with the District payments as follows: No. 3 5 Ernest C. Collins Co., Unit "A" Contractor -- Progress Payment No. 4, which covers construction completed through August 31, 1961, 80 % complete, a total of $117,128.41, less advance of $15,000, leaving a balance due of $102,128.41 for this payment . In regard to this p-gyment, the Manager informed the Board that just before the,meeting he had received a call from Mr, Duffy, the Credit Manager for Southern Pipe and the E. C. Collins Company have purchased a total of $300,000 worth of pipe fc this project and have made only one payment to date in the amount of $80,000, and they are asking khat *he District hold funds due on this project,dAfter discussion, upon motion by Director Carnohan, seconded by Director Coe, and unanimously carried, it was moved that the Board approve the progress payment as being .earned, but disbursement of the monies be held until we can ascertain whether the Contractor has lived up to his obligations under the contract, and some infomation on other claims against this project can be obtained, and that the Manager and Attorney work together to resolve tk matter. Director Maerkle informed the Board he had just made several calls to local suppliers and the firm seems to be paid up with these. After reviewing the Contract f this project, the Attorney advised the Board that the secti.on covering the payment to suppliers by the Contractor sets forth the District's right to withhold payments due t the Contractor as may be necessary to cover just claims against the Contractor for lab or materials furnished under this contract. Unit ttB" Contractor, Crail Construction Company is not requesting a progress payment a this time. Project is 80% complete and they are finishing the painting and electrical work at the pumping station. Unit "C" Construction, Chicago Bridge and Iron, Progress Payment No. 3, based on gross earnings through August, a total of $47,898.90 due Upon motion by Director Maerkle, seconded by Director Carnohan, and ananimously carried, payment of this progress payme in the amount of $47,898.90 was approved . Improvement An invoice fromRepublic Supply Company, in the amount of $8,483.28, was District presented for payment dn the last order on the purchase of the pipe for I No. 2 this project. Upon motion by Director Carnohan, seconded by Director Maerkle, and unanimously carried, this payment was authorized. Unit t'P't Contractor, John R, Davies and Son -- Progress Payment No. 4 presented for pa ment in the amount of $48,640.97, with 90% complete. All of the pipeline work is camp and the Contractor is now putting in the pressure reducing station. UpQn motion by Director Carnohan, seconded by Director Maerkle, and unanimously carried, eproval of Progress Payment No. 4 to John R. Davies and Son, was given. Squires The Manager.presented copies of a summation of costs for the fencing of Fencing barbed wire fence with gates. It was suggested that the District might s the materials and engage someone locally to erect the fencing. After discussion, it w agreed that the Manager should investigate this possibility and perhaps call for propo from fencing firms. San Marcos The Manager reported construction is now underway in the San Marcos Distr: Water District so that the services from our line may be disconnected, although no def: Dm Squires Dam, A total estimated cost was listed as $2,590 for a 4 strand I date has been established. The Attorney and Manager reported on a meeting with representatives from the San Marcos District to discuss the disputed billing which is pending for transmission of water through their line. The complete figures were not available so no decision coult be reached, but the Attorneys will get together to discuss the matter further. In regard to this line, the Attorney informed the Board that since the District is still servicing consumers of San Marcos, the Board should be thinking about some form of agreement to cover this operation and also the consumers which they are servicing for our DLstrict. Water The Manager informed the Board that in accordance with their decision Billing at the last meeting the Staff has instit-d the new billing procedure for irrigation consumers and the District is now billing twice a month. Be reoiewed the letter which had been forwarded to all customers with their current I bills giving the particulars on this new policy for water billing. Correspondence has been received from Mrs . Schuyler's Secretary requesting that there be a segregation bebeen the domebtic meter servicing Mrs . Schuyler *S residencj and the irrigation meter servicing Mr, Martin Oshima. The Attorney has gone over th, request and commencing October 1st the billing will go forward to Mr. Oshima as requested . In regard to the delinquent Fairacre Farms, dba Harold Bauer, accounts, the Attorney informed the Board that he had submitted an attachment on Mr . Bauer'-s potential profits from his farming ventures but he has not received an answer at this time, Correspondence : Postal card from the former OEfice Secretary, Mrs. Evelyn Lund was passed to Board members Letter and reservation data from the American Rater Works Association regarding thei: annual convention scheduled to be held in Sacramento from October 24 - October 27. Pipeline Superintendent will attend as previously approved by the Board. Announcement of San Diego Regional Water Pollution Board meeting in this area on September 25, 1961 at 1O:OO A.M., Dceanside City Hall. I Upon motion by pirector Maerkle, seconded by Director Carnohan, and of $15,961.04, and Checks No. 150 thru No. 155, in the amount of Finance unanimously carried, Checks 80. 4386 thru Check No. 4415, in the amount $21,519.22, were ratified by the Board, Upon motion by Director Maerkle, seconded by Director Carnohan, and unanimously carrj the Board approved the bill, in the amount. of $1397.96, submitted by Legal Counsel, Paul Swirsky, for legal services not covered by the monthly retainer fee . TLze Attorney reported that in the matter of. the State Division of Bhways suit i, ha: been established that there was no conflict of interest on the part of the District as we are only under an agrement with them. The Attorney has filed a disclaim whicl should take care of the matter. The meeting-was declared adjourned at 4:30 P.M. At tes t President of the Board of Directors CBRLSBlsD MUNICIPAL VWEX DISTRICT P. I - &U p.. -A (2 Secretary of the Board of Directors CARLSBBD MITNICIPAL wixtz~ DISTRICT