HomeMy WebLinkAbout1961-09-19; Municipal Water District; MinutesMINUTES OF A REGULAR METING OF THE BO&D QF DIEECTORS QF THE G&RLSBAD MUNICIPAL
WATW DISTRICT HE;I9 SEPTEMBER 19, 1961, AT 2 :00 P .M. AT 2698 STAm STREET, CARLSBB.,
CALIFORNIA
President Kelly called the meeting to order at 2:05 PA. with Directors Carnohan,
Coe and Maerkle answering roll call. Also present were Engineer Clayton, Acting Manager Kubota, Attorney Swirsky and Office Secretary. Absent: Director Greek.
Upon motion by Director Coe, seconded by Director Carnohan, and unanimously carried,
the minutes of the regular meeting of September 5, 1961 were approved as presented.
The Attorney reported he has checked over the Agreement with the San Diego Gas and
Legal and is now ready for execution by the President and Secretary of the Board.
Counsel
In regard to the filing of easements, he advised the Board that progress is going
well. With reference to the Lewis suit, he had talked with their Attorney and they
have now received an appraisal report from their appraiser and as soon as he has
discussed it with Mr. Lewis the Attorneys will get together for further discussion.
He also informed the Board he had talked with Mr. Caldwell and he has agreed to
execute the easement and it will be only for the purpose of serving the Carlsbad
Municipal Water District.
President Kelly called the Engineer's attention to the fact.that some of the easemen
descriptions have the wrong calling and do not agree with other survey data on the
area. The Engineer will check out these details. '
The Attorney reported he had conferred with the bond consultants, Schwabacher and
Company, regarding the scheduled bond sale for Improvement District No. 4 and
they have agreed that it would be advisable to hold off scheduling the bond
Bond Sale sale until the District has final approval of the plans and specificatio~
1.B. No. 4 from the State. In the meantime, the firm is getting their work lined
up and the date can be set upon notification from the State.
Electric Company which was presented at the last meeting and it is satisfacto:
I The Engineer informed the Board that representatives from the State Department of
Water Resources were down and went over the dam site and the plans and specification!
Squires in detail. They have made some changes and recommendations but these
appear to be happy with the overall situation and have indicated that if we make
the changes they would agree on it. As the schedule now stands, the District will
call for bids on the 3rd of October, received bids about the 7th of November, if
November.
Dam will not amount to any substantial money change in the project and they
this is a legal meeting date, and .award the bid and sell bonds about f$e middle of
The Engineer requested the Board's policy for supplying water to the contractor for
this project. After discussion,it was agreed that the standard irrigation rates
and regulations would be quoted for this project.
A map showing the proposed sewer system for the Agua Hedionda basin was presented
by the Engineer for the Board's review. He explained that this Sudy
Sewerage encompasses the Municipal District area, plus a small portion of the
Study City of Carlsbad lands which are tributary to this basin, and also
lands lying in the Buena District which could be served by this system.
The total cost of this project has been estimated at $534,000. On a prorated cost
basis based on strictly capacity flow, the Buena District would pay $240,000, lands
lying within the City, $23,000, and other lands lying within the boundaries of the
Carlsbad Municipal Water District would be obligated for approximately $270,000.
This line has been designed to tie into the point where the City facilities are to
Venture Group, Mr. Wayne LiI.1, is designing the system to provide additional capacit3
which could be acquired for the District but terms for such use have not been discuss
The Engineer was authorized to arrange a date for a meeting with City officials and
County representatives to discuss the matter further. Tentative date was set for
September 26, 1961, at 2:OO P.M.
I be constructed along the northeast side of the lagoon, The Engineer for the Joint-
Mr. Dan Wiegand was present to discuss the water main extension to be construc
Water Main on the Bressi Ranch-as a private line. He requested that the line be built
Bressi Ranch to District specifications and under District inspection so it could qualif
procedure^ outlined by the Board, the District will accept a deposit for the cost of the
project and the construction work will be done by our Unit ?D* Contractor, John R. Davies
and Son, with the pipe to be purchased from Republic Supply Company under our current
contract .
CONSTRUCTION PROGRAM:
Improvement The Manager stated he was presenting.trg the Board for approval, progress
d far a refund contract, if desired, at a later dab. In acoordance with the
District payments as follows:
No. 3 5 Ernest C. Collins Co., Unit "A" Contractor -- Progress Payment No. 4,
which covers construction completed through August 31, 1961, 80 % complete, a total
of $117,128.41, less advance of $15,000, leaving a balance due of $102,128.41 for this
payment . In regard to this p-gyment, the Manager informed the Board that just before
the,meeting he had received a call from Mr, Duffy, the Credit Manager for Southern
Pipe and the E. C. Collins Company have purchased a total of $300,000 worth of pipe fc
this project and have made only one payment to date in the amount of $80,000, and they
are asking khat *he District hold funds due on this project,dAfter discussion, upon
motion by Director Carnohan, seconded by Director Coe, and unanimously carried, it was
moved that the Board approve the progress payment as being .earned, but disbursement of
the monies be held until we can ascertain whether the Contractor has lived up to
his obligations under the contract, and some infomation on other claims against this
project can be obtained, and that the Manager and Attorney work together to resolve tk
matter. Director Maerkle informed the Board he had just made several calls to local
suppliers and the firm seems to be paid up with these. After reviewing the Contract f
this project, the Attorney advised the Board that the secti.on covering the payment to
suppliers by the Contractor sets forth the District's right to withhold payments due t
the Contractor as may be necessary to cover just claims against the Contractor for lab
or materials furnished under this contract.
Unit ttB" Contractor, Crail Construction Company is not requesting a progress payment a
this time. Project is 80% complete and they are finishing the painting and electrical
work at the pumping station.
Unit "C" Construction, Chicago Bridge and Iron, Progress Payment No. 3, based on gross
earnings through August, a total of $47,898.90 due Upon motion by Director Maerkle,
seconded by Director Carnohan, and ananimously carried, payment of this progress payme
in the amount of $47,898.90 was approved .
Improvement An invoice fromRepublic Supply Company, in the amount of $8,483.28, was
District presented for payment dn the last order on the purchase of the pipe for
I
No. 2 this project. Upon motion by Director Carnohan, seconded by Director
Maerkle, and unanimously carried, this payment was authorized.
Unit t'P't Contractor, John R, Davies and Son -- Progress Payment No. 4 presented for pa
ment in the amount of $48,640.97, with 90% complete. All of the pipeline work is camp
and the Contractor is now putting in the pressure reducing station. UpQn motion by
Director Carnohan, seconded by Director Maerkle, and unanimously carried, eproval of
Progress Payment No. 4 to John R. Davies and Son, was given.
Squires The Manager.presented copies of a summation of costs for the fencing of
Fencing barbed wire fence with gates. It was suggested that the District might s
the materials and engage someone locally to erect the fencing. After discussion, it w
agreed that the Manager should investigate this possibility and perhaps call for propo
from fencing firms.
San Marcos The Manager reported construction is now underway in the San Marcos Distr:
Water District so that the services from our line may be disconnected, although no def:
Dm Squires Dam, A total estimated cost was listed as $2,590 for a 4 strand
I date has been established.
The Attorney and Manager reported on a meeting with representatives from the San
Marcos District to discuss the disputed billing which is pending for transmission of
water through their line. The complete figures were not available so no decision coult
be reached, but the Attorneys will get together to discuss the matter further.
In regard to this line, the Attorney informed the Board that since the District
is still servicing consumers of San Marcos, the Board should be thinking about
some form of agreement to cover this operation and also the consumers which they
are servicing for our DLstrict.
Water The Manager informed the Board that in accordance with their decision
Billing at the last meeting the Staff has instit-d the new billing procedure
for irrigation consumers and the District is now billing twice a month.
Be reoiewed the letter which had been forwarded to all customers with their current I bills giving the particulars on this new policy for water billing.
Correspondence has been received from Mrs . Schuyler's Secretary requesting that
there be a segregation bebeen the domebtic meter servicing Mrs . Schuyler *S residencj
and the irrigation meter servicing Mr, Martin Oshima. The Attorney has gone over th,
request and commencing October 1st the billing will go forward to Mr. Oshima as
requested .
In regard to the delinquent Fairacre Farms, dba Harold Bauer, accounts, the Attorney
informed the Board that he had submitted an attachment on Mr . Bauer'-s potential
profits from his farming ventures but he has not received an answer at this time,
Correspondence :
Postal card from the former OEfice Secretary, Mrs. Evelyn Lund was passed to Board
members
Letter and reservation data from the American Rater Works Association regarding thei:
annual convention scheduled to be held in Sacramento from October 24 - October 27.
Pipeline Superintendent will attend as previously approved by the Board.
Announcement of San Diego Regional Water Pollution Board meeting in this area on
September 25, 1961 at 1O:OO A.M., Dceanside City Hall.
I Upon motion by pirector Maerkle, seconded by Director Carnohan, and
of $15,961.04, and Checks No. 150 thru No. 155, in the amount of
Finance unanimously carried, Checks 80. 4386 thru Check No. 4415, in the amount
$21,519.22, were ratified by the Board,
Upon motion by Director Maerkle, seconded by Director Carnohan, and unanimously carrj
the Board approved the bill, in the amount. of $1397.96, submitted by Legal Counsel,
Paul Swirsky, for legal services not covered by the monthly retainer fee .
TLze Attorney reported that in the matter of. the State Division of Bhways suit i, ha:
been established that there was no conflict of interest on the part of the District
as we are only under an agrement with them. The Attorney has filed a disclaim whicl
should take care of the matter.
The meeting-was declared adjourned at 4:30 P.M.
At tes t
President of the Board of Directors
CBRLSBlsD MUNICIPAL VWEX DISTRICT
P. I - &U p.. -A (2
Secretary of the Board of Directors CARLSBBD MITNICIPAL wixtz~ DISTRICT