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HomeMy WebLinkAbout1961-10-03; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CAlUSBAD MUNICIPAL WATER DISTRICT HELD OCTOBER 3, 1961, AT 2:OO P.M. AT 2698 STATE STREET, CARLSBAD, CALIFORNIA President Kelly called the meeting to order at 2:07 P.M. with Directors Carnohan, Greek and Maerkle answering roll call. Also present were Engineer Clayton, Acting Manager Kubota, Attorney Swirsky, Pipeline Superintendent Tucker and Office Secretary Upon motion by Director Maerkle, seconded by Director Carnohan, and unanimously carried, the minutes of the regular meeting of September 19, 1961, were approved I as presented Legal Attorney Swirsky reported there has been no further word to date on the Counsel Lewis property right of way. Squires The Engineer reported that their firm has been working on the plans and Dam specifications for the Squires Dam project and bringing them into final fon A copy of the revised plans and specifications were presented for the Board review. He informed the Board some changes have been made in accordance with recommendations presented by the State officials which include (1) a change in the slope from 3.1 feet to 1 foot; (2) State had recommended at dam a 27" blowoff instead of the 12" so went in between and have shown an 18" blowoff; (3) State officials did not think there would have to be any grouting and in the bid material it has been left as an item to be negotiated; (4) design of the keyway has been changed a little, and (5) in addition have added an 18" meter at the chlorination station to activate the chlorinator, cost of which has been estimafed.;at about $2300 for meter installati1 The net effect of this estimate as of October 3, 1961, is $5,000.00 less than previously estimated. Contract tine has been set at 300 days, and in addition it has been set up for an absolute minumum of time with the total amount to be added if completed in 180 days. Director Coe arrived at 2:18 P.M. The Engineer called attention to the fact that no provision has been made for lining the dam, which he estimated would run about $45,000.00, but it was his suggestion that if there is any appreciable leakage it would be more economical to use a sump pump with re-pump installation. In regard to the construction of the dam, he informed the Board there would have to be available for the contractor a source for impervious core material and that such a source is available on the Bawson property. It was his suggestion that the Distric, negotiate with the Dawsons for the use of some of their land for a burrow for clay on a rojzalty basis. He also pointed out there would have to be satisfactory access for the contractor from El Camino Real to the dam site. The Attorney infomed the Board that the old easements across the properties seems to give the right t6 be open to anyone who is a property owner of the land on the road. As the schedule for this project now stands, the bids will be open for 30 days, to be opened on the 7th of November, 1961, with the bond sale to be held on November 21, The District does not have to award the contract until the plans and specifications are approved by the State. After further discussion, upon motion by Director Greek, seconded by Director Maerkle, and unanimously carried, the Board approved the revised plans and specifications for the Squires Dam Project and authorized the Engineer to proceed to advertise for bids to be received on November 7, 1961. Palomar Airport The Engineer informed the Board there is no report on the Palmar Line Airport Line at this time. Sewerage Director Coe gave a brief report on the Sewerage Study meeting which he had Codittee attended along with President Kelly, Engineer Clayton, Acting Manager Kubota Report and Attorney Swirsky, and included City and County officials. It was the decision of the group thathey would turn the problem over to the engineers representing the three agencies and they would come up with costs for various methods. Engineer Clayton informed the Board they are studying several proposals and will come I - back with a report at the next meeting scheduled for October 10, 1961. Construction Program: The Manager informed the Board that the final billing for the San D'iego Freeway project has been submitted to the State Division of Highways and the monies should be forthcoming within the next 60 days. Improvement The Manager reviewed the financial matter concerning the E, C. Collins District Company which had been discussed at the last meeting as a result of a No, 3 request from the Southern Pipe and Casing C~mpany for a stop payment on the progress payment due the E. C. Collins Company. Following the last meeting the Manager had asked the E. C. Collins firm to submit-an itemized listing of monies outstanding on this project. A listing of three accounts other than Southern Pipe Company were received and confirmed, giving a total of $227,000 .OO still outstanding. Mr. Collins evidently reached an agreement with Southern Pipe Coml and they came back on the 26th of September and withdrew their request on their billi~ With the Attorney's approval on a letter submitted by 'Southern Pipe Company, signed b officials of the Company, the progress payment funds were released to E. C. Collins , Director Carnohan inquired as to the status of acquiring a possible building site for the DistrPct, The Manager informed the Board that he had this afternoon talked with Mr. Joe Rusk,who is in charge of property management €or the Airport, and the matter is still in abeyance, but the Airport Commission looks unfavorably on leasing the property for a nominal fee since the Airport was constructed on the basis that it wou' pay for itself. It was suggested by Director Greek that a letter be forwarded to the County Bqard of Supervisors, personal attention of Robert Cozens, Supervisor from this area, stating that the District would like some action on the matter. 1 I The Manager informed the Board there have been some inquires regarding the purchase of the District office property and the Attorney advised that such a transaction should be accomplished by bid proposal. It was decided to investigate further the possibility of purchasing property from the Hawaiian Group and the Engineer informed the Board that a Mr. Charles Bair, FL4-1922, Vista representp the syndicate and a committee might arrange an appointment with him to discuss the matter. It was five acres, Directors Carnohan and Maerkle were appointed as a committee to investip agreed that for long range planning the District should attempt to purchase approximatt this property . Squires The Manager informed the Board there have been two quotations received Dam Fencing on the complete project for the fencing of the Squires Dam site, one Pro ject from the Atlas Fence Company in the amount of.$2,952,96, and the other from the Wiegand-Bird Corporation in the amount of $2,133.00, One proposal has been received for materials only from the Carls bad Lumber Company in the amount of $750.05, The Manager pointed out that the right of way for the fencing has not -been cleared alc the east and north side of the site and would involve some additional work by the fenc contractor. After discussion, upon motion by Director Greek, seconded by Director Maerkle, and unanimpusly carried, it was moved that the Board accept the low bid of t€ Wiegand-Bird Company -and that~the contract price be increased to an amount not to exceed 52200.00 to include the clearing off of the right of way for fencing along the east and north side of the site, and that the Contractor proceed with the project as soon as advisable. Fire The Manager informed the Board that the District has received inquires Service about fire service for the areas inside the District boundaries. It war pointed out that it would be possible for the fire equipment to work ofi the blowoffs alr.eady located at various points but in some cases the District would have to put in a valve b.ox. These points could be designated in some manner so that fire fighting agencies could use them for emergency water. It was agreed that the Mar and Pipeline Superintendent should contact the State Division of Forestry and see what their requirements would be and the District will work with them to provide emerg water supply for those areas . I Personnel The Manager informed the Board the District has received an application with ten years of experience in water works. The Board requested the application be filed and a letter be *orwarded to him thanking him for his application. Director Carnohan called attention to the fact that he had been in &e area of the Lewis property at the location of the pumping station and he was concerned with the contrgl clay valve being exposed and the possibility of vandalism since this area is used for target practice and motorcyling. It was suggested that the District might negotiate with ishe Contractor 'on the project, the W, A, Grail Company, to have them cover this installation along wirh izheir work on the pumping station. The Manager and Pipeline Superintendent will look into the matter and negotiate with the Cwtractc tq cover this installation. Finance Upon motion by Director Greek, seconded by Director Carnohan, and unanimousl] and Check No.'156 thru Check No. 160, in the amount of $150,431.31, were ratified by the Board of Directors. Correspondence: Secretary. Coe read in full a letter -from Mr. Frank I?, Doherty, a member of the Water Board for the Les Virgenes Water District asking benefit of the Board's experience in answering several questions confronting the Les Yirgenes District. The Engineer offered to contact Mr. Doherty and discuss the matter in full. By mutual agreement the Board accepted his offer. The Manager informed the Board that the joint meeting with the City of Carlsbad offici has been called off as the Council members had not come up with an agenda and the meeting was called off by mutual consent. The meeting was declared adjourned at 4:20 P.M. for employment from a Mr. Thomas A, Sanson, Jr ., a civil engineer I carried, Check NO, 4416 thru Check No. 4432, in the wount of $59,816,71, I ATTEST President of the Board &irectors C&UiSBhl MUNICnAL WATEX DISTRICT ,..q /? -$.udJ* - rc-/ & I - Secretary of the Board of Directors (5kRIlsBAD MUrJICIpAL WwER DISTRICT I