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HomeMy WebLinkAbout1961-11-21; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF BOARD OF DIRECTORS OF THE CARLSm MUNICIPAL lWI’J33 DISTRICT HELP) NOVEMBER 21, 1961 AT 2:OO P,M. AT 2698 SX&CE STREET, CARLSBh, CALIFORNU The Board of Directors of the Carlsbad Municipal Water District met in regular session on the 21st day of November, 1961, The meeting was called to order at 2:OO P.M. I Present: Directors Kelly, Carnohan, Coe, Greek and Maerkle Absent: Directors: None Also present were Acting Manager Kubota, Engineer Clayton, Attorney Swirsky, James Guerin, Financial Consultant, representatives from bidding agencies, and Office Secretary. This being the time and place fixed for the opening of bids for $690,000.00 bonds designated BOW OF cIIRLS3UD MUNICIPfi MUER DISTRICT FOR IMPROVEMENT DISTRICT NO. 4, WATE3IWORK.S BONDS, ELECTION 1961, and the following bids received pursuant to notice of sale were publicly opened, examined and read: 1 . BANK OF hBRIC% -- $ 516,298.50, accrued interest to date of delivery for bonds bearing interest payable annually the first year and semi- annually thereafter at the rates of: Rates - - Years Amounrs 5% 4% 3 3/4% 4% 1972 1973-1978 1979-1991 $140,000 .OO 125,000 .OO 405,000 .OO 20,000.00 Premium of $39,00 -- Bid accompanied by good faith check in the amount of $20,700.00. Net interest rate: 4.0272 % 1 2. WXLOR hD COMPANY -- $542,692.50, accrued interest to date of delivery for bonds bearing interest payable annually the first year and semi-annually thereafter at the rates of: Rates - )ears 5% 4 -25% 4.20% 1962- 1968 1969-1977 1978-1991 Bid accompanied by good faith check in the amount of $20,700.00. Net interest rate: 4.2331 % 3. JOHN NWEEN AM, COMPANY -- $515,275.00, accrued interest to date of delivery for bonds bearing interest payable annually the first year and semi-annually thereafter at the rate of: Rates - - Years 4.50% 4% 3 -50% 1962-78 1979-1989 1990-1991 I Bid accompanied by good faith check in the amount of $20,700.00. Net interest rate: 4,0193 % 4,SECURITY FIRST NATIONAL BANK -- $ 516,464.00, accrued interest to date of deliver for bonds bearing interest payable annually the first year and semi-annually thereafter at the rate of: Rates 5% Years 1962-1971 i - Rates (continued) 4% 3 09% 4% Years (continued) 1972 1973-1983 1984-1991 Bid accompanied by good faith check in the amount of $20,000.00. Premium included for $1 -00. Net interest rate: 4.02858 % All bids were then referred to legal counsel and financial consultant for checking and computation, a report thereon to be given this Board later in this meeting. Approval of Minutes: Upon motion of Director Carnohan, seconded by Director Greek, and November 7, 1961, were approved as presented. I . and unanimously carried, the minutes of the regular meetings of October 17, 1961, District The Manager presented an outline of instructions and conditions for the Headquarters escrow proceedings to be initiated for the purchase of the site for Site the District Headquarters on El Camino. He informed the Board he had met with Mr. Charles Baird, Wtzo represents Fong, et al, and they have gone over the matter in detail. Mr. Baird approved all the conditions listed, but stipulated that for tax reasons the transaction must be completed and recordation made before December 31, 1961. He also entered a condition regarding the granting of the easement for the roadway whereby the granting of this easement will be continge upon the District's providing the construction of a passable roadway over the easement within two years . If the roadway is not built within two years, at the seller's optio this easement could be void. Behe Engineer informed the Board he had had R.-E. Melbour the low bidder contractor for the Squires Dam project, out to look over the site and discussed the possibility of the contractor grading a roadway over this easement for access to the site. A representative from the Melbourne Company in attendance at this meeting, informed the Board that they had discussed this possibility and also have made inquiries about the use of the road from El Camino Real thru the'Tootsie K" Ranch and they feel they could go through that existing road. BQnd Sale The Committee appointed to check and compute the bids on the bonds for whic: I.D. $14 bids were opened previously during this meeting reported that the bid of I JOHN NlJVEEN AM> COMPANY is the bid yielding the lowest net interest rate. After considering the various bids and the report thereon, it was moved by Director Carnohan, seconded by Director Maerkle, that the following resolution be adopted and set forth in full in the minutes: Resolution RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WTEX DISTRICT No. 152 AWUXDING $690,000 .OO BON DS OF SAID DISTRICT FOR IMPROVEMENT DISTRICT NO. 4 THEREOF TO THE BEST BIDDER AND REJECTING ALL OTHER BIDS, AYES: Directors Kelly, Carnohan, Coe, Greek and Maerkle NOES : None ABSENT : None District Discussion was resumed on the purchase of the District Headquarters site Headquarters and the Manager informed the Board Mr. Baird indicated he felt his clien Site could go into escrow on the basis outlined. He pointed out this easemen can be no fl!ting roadway but must be a bona fide center line easement and will requirl a compkte survey. It was estimated by the Engineer that there would be an approximate $600.00 for the survey of the road easement. It was decided that the Engineer should proceed with the preparation of the data for the 5-acre parcel and that the District representatives would get with the R, E. Melbourne Company and Mr. Fong to discuss the matter of the easement further. The possibility of annexing the Squires Dam site property to the District was discussec and the Attorney advised the Board that such annexation could be accomplished with permission from the Buena County Water District. The Engineer volunteered to discuss the matter with the Dawsons and ascertain whether they would be interested in annexing to the District also. President Kelly will contact R. Thibodo who oms property -. cost for this service for the 5 acre parcel of $Q(30.00 and an additional $500.00 to I which is contiguous to the Dawsons' property as he has indicated he would be intereste, in annexing his land to the District. I.D.No. 4 The Engineer advised the Board the low bidder for the Squires Dam project Award of Improvement District No. 4, is the R. E. Melbourne Company with a total Schedule llB1l. It was his recommendation that the construction contract GGnUact bid of $408,205.00 €or Schedule "A" and an 8% acceleration in price for I be awarded to the R. E, Melbourne Company on the Schedule "A" bid . After discussion the Legal Counsel read a RESOLUTION OF "E BQA3ZD OF DIRECTORS OF TEE CARLSm MUNICIPAL IiWI'ER DISTRICT AWARDING CONTRACT FUR CONSTRUCTION OF SQUIRES DAM FOR IMPROVEMENT DISTRICT NO. 4 OF CARLSBAD MUNICIPAL UTEX DISTRICT. On motion of Directur Maerkle, seconded by Director Greek, the said resolution numbered ''153'' was adopted by the following vote: AYES: Directors: Kelly, Carnohan, Coe, Greek and Maerkle NOES: None ABSENT: None Inspection Discussion was held on the proposed inspection program for the Squires Program Dam project. The Secretary read a letter from the Benton Engineering Squires Dam Inc. firm outlining their proposal for this program at an estimated proposal was for a soils testing program rather than an inspection program and would not include the detailed inspection and overall supervision required for a project of this type. After discussion, it was decided to ask for clarification of the proposal submitted by Benton Engineering, Inc, and that the Board would meet with the Engineer and Mr. Benton to discuss the matter in detail. A committee meeting was scheduled for 2:OO P.M. on Tuesday, November 28, 1961, Squires The Manager reported the Squires Dam fencing project is now underway and Dam Fencing the Confractor has left about 75 feet blank in order to allow room for Project equipment move in for the project. Construction Program: I .D . No . 3 Progress Payment No, 6 due the E, C. Collins Company in the amount of $49,1 Unit "A" was presented by the Manager for Board approval. He informed the Board after telephone contacts for Board approval. The project is basicly completg with the exception of a few minor itemg and an inspection has been made by the Engineer and the Manager. Xt was his recommendation that the Board approve the "Notice of Completion" for the project in order that the 35-day waiting period can commence. After discussion, upon motion by Director Maerkle, seconded by Director Coe, and unanimously carried, it was moved that Progress Payment No. 6, in the amount of $49,00 be approved, with ratification of the payment of $20,000.00, and authorization be given for the additional payment of $29,000.00. Upon motion by Director Carnohan, seconded by Director Greek, and aaanimously carried, it was moved that the Board accept this project, Lmpraement District No. 3, Unit "A1' Pipelines, and authorize the Engineer to file a "Notice of Completion". I.D. No.2 The final payment for pipe for Improvement District No. 2 -- Series 2, was fir&ent&d in the amount of $6,658.12, due and payable to the Republic Supply Company Of company of California. Upon motion by .Director Carnohan, seconded by Director Maerl and unanimously carried, this payment was approved as presented. Sewerage After discussion, it was the Boad's feeling that any plans for a sewerage Program program should be deferred until after the scheduled bond election for the cost of $8925.00. The Engineer pointed out that in his opinion this I that an advance of $20,000,00 had been made on this progress payment I joing Vista-Carlsbad project, as the outcome of this election would determil whether or not the matter should be pursued further. The Engineer informed the Board that copies of the studies and proposals which have been made will be presented to the District. The costs for these studies to date totals $1,168.06 and he asked the Board's approval of this amount. After discussion, upon motion by Director Greek, seconded by Director Coe, and unanimously carried, approval was given for the payment i Boyle Engineering in the amount of $1,168.06 for the sewer studies to date. Irrigation The Manager informed the Board the reservations for the Irrigation District! District's Association Conference to be held in Palm Springs from December 6 - 8, Association must be placed by November 24, 1961. Conference San Marcos of testing their lines and hope to have all services off by the end of the County Water month . The District Manager, Mr . Denny Wood, would like to formally District open negotiations for use of this line and an agreement should be drawn up. The Manager and Attorney will meet with the San Marcos District representatives on this matter. The Application to Appropriate Unappropriated Wate:' has been accepted by the State Water Rights Board and is being processed. A letter of appreciation will be forwarded to the Olivenhain County Water District for their dedication barbeeue which was attended by Carlsbad Board members and their f amiliss . Correspondence: (1) Statement from Metropolitan Water District. No action required. (2) Invitation from California State Chamber of Commerce for luncheon meeting on 1 The Manager reported the San Marcos County Water District is in the process It November 30, 1961 at the Biltmore Hotel. 1 Finance: Upon motion by Director Greek, seconded by Director Carnohan, and unanimous1 Checks No. 168 thru No. 174, in the amount of $19,031.76, were ratified by the Board. Director Greek, Treasurer for the District, reported that interest in the amount of $6,300.00 has been earned to date on investments of inactive funds. I.D. No.3 The final payment under the engheering contract with Boyle Engineering Engineering for Improvement District No. 3 was presented for approval. After Payment discussion, in order that some changes in the project which were necessit to hold up payment on this invoice and negotiate the matter at the next meeting. The meeting was declared adjourned at 4:47 P.M.. carried, Checks No. 4485 thru No. 4527, in the amount of $20,138.87, and by engineering discrepancies, may be discussed further, it was decided ATTEST -BAD MUNICIPAL WATER D$TRICT - &&A"&/c*/f/ /4 P?. Secretary of the Board of Directors I CARISBAD MUNICIPAL WATER DISTRICT