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HomeMy WebLinkAbout1961-12-05; Municipal Water District; MinutesMIFfECES OF A REG'L&AR MEETING OF THE BOARD OF DIRECTORS OF TAE CA,RLSBb MUNICIPAL W&IER DISTRICT HELD ON s)lecEMBER 5, 1961, AT 2:OO P.M. AT 2698 STATE STREBIT, CARISBAS, CALIFORT! President Kelly called the meeting to order at 2:OO P.M. with Directors Carnohan, Coe, Greek and Maerkle answering roll call. Also present were Acting Manager Kubota, Engineer Clayton, Pipeline Superintendent Tucker, and Office Secretary. Attorney SwirsE was present after 2:03'P.M. Upon motion of Director Carnohan, second by Director Maerkle, and unanimously carried, the minutes of the regular meeting of November 21, 1961 were approved as presented. Report of Legal Counsel; Squires Dam Attorney Swirsky informed the Board he has checked over the contract for Valve Station the Squires Dam Valve Station line extension and reimbursement contract be in proper formi After discussion, upon motion by Director Maerkle, seconded by Director Greek, and unanimously carried, the Board authorized the President and Secreta] to execute the line extension Agreement and Reimbursement Contr-act with the San Diego Gas and Electric-Company on behalf of the District. The Attorney reported he is in the process of .checking the figures submitted by the San Marcos County Water District on the disputed account which is being negotiated. No decision has been reached as additional figures are required for the last six-month per: Squires Dam Project: Contract The contract document for Squires Dam has been reviewed by the legal counse: and found to be in order for the President of the Board to affix his signat1 The Manager informed the Board that some equipment has already been moved in by the Contractor which complies ddth the contract commencement time within IT day period from awarding of Contract since he was on the job last Tuesday, November 30. In order that there will be no question on the time for completion, a letter will be forwarded to the Contractor, the 8. Ee Melbourne Company, Inc., to reconfirm that the exact date of the awarding of the contract was the date of the last meeting, November 21, 1961. Fencing The Manager reported that the fencing project for the Squires Dam site is Project about half completed .at this date. Inspection A conference was held to discuss the Squires Pam construction project which PrQgram was attended by the Acting Manager, Engineer Clayton and the Contractor, anticipated completion time set for July, 1962. The Manager reviewed the discussions at the Committee meeting which was held to discuss khe inspection program for the project, A letter from the Benton Engineering firm, und, date of November 28, 1961, was also reviewed by the Committee as it was much more detai on the proposal for the soils testing program. The Engineer's general inspection will ' the same as provided for under the engineering contract, that is, all construction stak pipeline inspection, location of borrow area and stripping area. In reviewing the proposal from the Benton Engineering firm, Director Coe expressed conc 'regarding the clause pertaining to travel time and whether it was included in the origi estimate submitted. After discussion, it was the BQard's decision that the matter be left up to the Manager to negotiate it with the Benton Engineering firm. District Mr. Charles Baird was present,representing Mr. Fong and Associates, to dis Headquarters the sale of this property. Map prints of the proposed site were distribu Site to the Board members for their approval. In regard to the road easement, proposed easement and feels that the cost would be too great to put in the road for his use during construction. Several solutions for the road development were discussed but the Board did not feel that the Diskrict was in a position to go ahead on the road ease at this time. Mr. Baird, in accepting this decision, assured the Board that an easemen could be worked out at some future time. I submitted by the.San Diego Gas and Electric Company and found them to I Re E. Melbourne. A work schedule was presented by the Contractor with an I the Manager informed the Board that the Contractor has looked .over the I The Attorney reported the escrow instructions have been prepared for the 19th, and the cash consideration will be placed in escrow by the 20th, with the escrow proceedings scheduled for completion before December 31, 1961. Water The Manager called attention to Resolution No. 119 which sets forth the standby Service charges fQr monthly service based on meter size. As a practice the District Matters has been billing a standby charge of $5.00 for 1" meters and several of the water customers who have purchased 1" meters have requested they be replaced with 5/8" meters in order to reduce their montly standby charge to $3.00. The Attorney reviewed this section of the resolution and offered his interpretation that the Cate set fprth in Section 1 under "Retail Rate" which reads %Sandby Charge (up to 1" meter) individual -- $3.00" would include the 1" classification. In accordance with this interpretation, this change in the monthly stand-by charge will be reflected in the curl billing period, effective December 1, 1961. Personnel The Manager informed the Board that Mr. Thomas Tucker, Pipeline Superintender is planning to take his annual vacation from December 18, 1961 thru January 1 This involves actually 13 working days and he will take his regular 10 days annual vacai earned, and 3 additional days for overtime, John Henley, his Assistant, has been doing very well and will fill in for his duties during this period. After discussion, upon motion by Director Greek, seconded by Director Coe, and unanimously carried, it was mow that the Board approve the vacation schedule as outlined by the Manager and authorize tl: additional 3 days off in lieu of time off for overtime. In regard to the inspection program for Improvement District No. 3, the Manager informec the Board that the project.has been completed and Mr. Charles Hausladen, the Inspector for this phase of construction, has been terminated with the District. He pointed -out that Mr. Hausladen has put in many additional hours, both week-end and evening work, and recomrnended the District allow him the full employment for the last two weeks of October. After discussion, upon motion by Director Maerkle, seconded by Director Greek: and unanimously carried, it was moved that the District pay Mr. Charles Hausladen the equivilent of one week's salary as compensation for his overtime work on this project. 8. E. Melbourne, Contractor for Squires Dam, arrived at this time 3:30 P.M. Equipment A request was presented by the Manager and Pipeline Superintendent that the Purchase Board consider the purchase of a leak pump as an emergency piece of equipmeni since the major leak which the District had during the last month pointed up the need for such equipment. Two quotations have been received with the low quotatic from Caast Equipment -and Supply Company of Encinitas for a Gorman Rupp Diaphram Pump at a cost of $393.85. After discussion, upon motion by Director Maerkle, seconded by Director Greek, and unanimously carried, the Board approved the acceptance of the low bid of Coast Equipment and Supply Company and authorized the purchase of this .equipment The Manager announced a change in reservations for the Directors planning to attend the Irrigation Districts Association Conference at Palm Springs. Reservations were not available at the Rivera Hotel and have been secured at the Sands Hotel but these will not be on the American Plan. An invitation has been received from the San Diego Gas and Electric Company to attend the opening of their new Operations Center at Escondido and a tour of their facilities. The Manager and Superintendent will plan to attend. Finances; Announcement has been received from the audit firm of gverts and Esenoff to the effect that they will combine their practices as certified public accountants with the firm of Peat, Harwick, Mitchell &.Company, effective December 1, 11 Invoice from Boyle Engineering, dated November 6, 1961, in the amount of $4,000.00, covering the final payment for engineering on Improvement District No. 3, was presented for payment. After discussion, upon motion by Director Greek, seconded by Director Mae: and unanimous1y carried, this invoice payment was approved. ft was pointed out that th, payment for I.D. No. 3 engineering does not include the design fee for the valve vault : even though it was contracted under I . D. No. 3, it is being carried as an I .D. No. 4 i, In order to improve uur accounting system for these projects, a letter has been forwardl by the Manager to Boyle Engineering with suggestions for a more direct accounting and analysis of time spent on future jobs. 1 I Upon motion by Director Greek, seconded by Director Maerkle, and unanimously carried, Checks No. 4528 to No. 4542, in the. amount of $8,845.48, and Checks No. 175 and 176, in the amount of $29,240.80, were ratified by the Board. The possibility of purchasing a jeep as a utility vehicle for the District's operation was discussed since some of the new installations may be inaccessible by ordinary means during the rainy season. It was pointed out that the 1957'Ford pick-up could be dispose of now that the other construction has been completed. After discussion, upon motion by Director Greek, seconded by Director Maerkle, and passed by the following vote, it wa moved that the Manager be authorized to make an attempt to dispose of the 1957 Ford vehi and check on the possibility of securing a used jeep with a price range not to exceed $90 Four ayes. Director Carnohan abstaining. The meeting was declared adjourned at 4:OO P.M. ATTEST I1 President of the Board af Directors CARISBkD MlMICIPAL W&CEX DISTRICT - -. ~-7f:C,&!i&,J 7' ' , fy /J - (7 b,o&< I - Secretary of the Board of Directors CA,RISB&- MUNICIPAL WATW DISTRICT I I