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HomeMy WebLinkAbout1961-12-19; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BahRD OF DXCTORS OF THE CARISBAD MUNICIPAL WATER DISTRICT HELD ON DECKMBER 19, 1961, AT 2:OO P.M.. AT 2698 STATKSTREET, CARLSBAI) CALIFORNIA, President Kelly called the meeting to order at 2:15 P.M. with Directors Carnohan, Coe and Maerkle answering roll call. Director Greek.=ived at 2:20 P.M. Also present were Acting Manager Kubota, Engineer Clayton and Office Secretary. R Report of Engineer: The Engineer reported he has been working closely with the Manager and conferences have been held with the Confxactor, R, E. Melbourne, to get construction started on the Squi Dam project , President Kelly asked if the Engineer had had an opportunity to discuss the possilility annexing their lands to the District with the Dawsons. No contact has beenmade with ei the Dawsons or R. Thibodo and the matter will be held over until the next meeting for discussion. Squires Dam Project: Gonstruction The Manager reported che Contractor is now in the process of clearing and Program stripping of the Squires Dam site. An inspection has been made on the fencing project with Mr. Dan Wiegand and due to the recent rains, they wi have to come back to tighten the wires and tamp the posts. The surveyors from Boyle Engineering are now staking out the roadway. Inspection The Manager informed the Board he has conferred with Mr. Phil Benton of 1 Program Benton Engineering regarding the travel time clause in their pmposal so that the schedule offkes shall provide that a travel time allowance equivilent to one engineering man-hour shall be applicable only in the event-personnel of the firm are on the job for less than a full 8-hour day. If a full day isspent on the job, no travel time allowance will be granted. He pointed out that in the course of the discussions on this agreement and in the written proposals no fee has been mentioned for Mr. Benton's direcf: time. Mr. Benton would like the District to consider for his direct participation in meetings or conferences that he makes a charge of $15.00 per ho This fee would include direct time only and he will administer his own organization at Clayton and Mr. William Waller, the Dam Specialist from Boyle Engineering, which was attended by Mr. Benton and involved about 3 hours. After discussion, upon motion by Director Carnohan, seconded by Director Maerkle, and unanimously carried, it was moved that the District accept the deal on this basis and set a figure of $15.00 per hour for services other than he is already contracted to perform. De Manager asked that the Board consider the purchase and development of film for the chronological pictorial review of the dam construction which would involve about one roll of film per week. By mutual consent this program was authorized. Fencing The Manager presented €or payment Progress Payment No. 1, in the amount of $1,498.50, submitted by the Wiegand-Bird Corporation for the completed portion of the Squires Dam fencing project. Upon motion by Director Greek, seconded by Director Coe, and unanimously carried,. it was moved that Progress Payment No. 1, for the Squires Dam fencing project be made to the Wiegand-Bird Corporation in the amou of $1,498.50. for the inspection program for Squires Dam. The agreement has been modif B no extra cost to the District, As an exampke the Manager used the meeting with Enginee I- Construction Program: I .D. No. 3 Unit "A" Pipelines, Improvement District No. 3, -- Project is now in the 35 day completion period . Attorney Swirsky arrived at this time 2:39 P.M. I .Do No , 3 The work at the Unit "B" Pumping Station which. 'was taken over by the Unit "B" R. J. Daum Company under the I?. R. Crail Construction Company cnntract is finished and the firm has requested that the project be accepted as complete. After discus.sion, upon motion by Director Carnohan, seconded by Director Maerkle, and unanimously. carried, it was moved that the District accept the constructic work by the R, J. Dam Company under the W. R. Crail GonsfXuction Company contract for Unit rrB'', Improvement District No. 3, as being complete and authorize the Engineer to file a notice of completion; said construction work accepted for invoice amount of $1,891.66, payment for which will be subject to negotations with the United States Fire Insurance Company, bonding agent for the W. R. Grail Construction Company. I .D. No. 3 .The Manager presented for payme,nt Progress Payment No. 4, Unit r'C'r Contract Unit .%'' Chicago Bridge and Iron Company, in the amount of $16,830.00. After discus upon motion by Director Greek, seconded by Director Carnohan, and unanimously carried, the District authorized this payment in the mount of $16,830,00 tQ Chicago Bridge and lron Company and accepsed this project as completed, authorizing the Engineer to file a notice of completion, 1, I.D. No. 2 The Manager informed the Board he has been advised by the John R. Davies Unit "B" and Son Contracting firm that the pipe for the Line *'A11 extension to the Leo Carrillo property which was not completeQwas already contracted for from the vendor, Western-Steel, and cannot be.cancelled& therefore, this material must be accepted by the District. This shipment consists of approximately 473 feet of 8'' high pressure steel line at an estimated cost of $1,538.72, delivered to Carlsbad, witk unloading of pipe at District's expense, -After discussion, it was decided that the Mar should investigate the possibility of peddling this pipe to some other water agency in area who may have need for such material. 1 .D e No. 2 An invoice covering the Bressi Ranch line extension project was presented Bressi Ranch from the John R. Davies and Son Company in the amount of $2,270.65. Upon Plxtension the advice of the Attorney that the District was in fact contracting for this projecg, a retention of 10% waa deducted from the total invoice amount, leaving a balance due of $1,943.59. Upon motion by Director Maerkle, seconded by Director Coe, and unanimously carried, it was moved that the District approve this payment in the am0 of $1,943.59 to the Joh R. Davies and Son Company, accept the project as complete, and instruct the Engineer to file a notice of completion. The Manager presented for payment on the Bressi,Ranch line extension an invoice coverin the purchase of pipe from the Republic Supply Company of.California in the amount of $5,407.68 . After discus-sion, upon motion by Director Carnohan, seconded by D'irector Maerkle, and unanimously carried, this payment was approved as presented. District The Attorney reported the escrow instructions have been completed on the Headquarters District headquarters site purchase, and we should be in a position to clos Site the escrow this week. He called the Bpard's attention to the fact that th easement granted with this property purchase is not an exclusive easement, but gives the right to the grantor to also grant the easement to other parties. Afte discussion, upon motion by Director Maerkle, seconded by Director Greek, and unanimous1 carried, the Bpard authorized;the President and Secretary to execute the escrow papers on behalf of the D&&ihict and the issuance of a check in the amount of $16,416.45, to be deposited with the escrow instructions to complete this transaction, 1 '!%e Attorney presented a request from the San Diego County Rater Authority for a Certif on changes in the outside boundaries of the District. After discussion, upon motion by Director Maerkle, seconded by Director Greek,. and unanimously carried, dt-was moved tha the Secretary of the District be authorized to certify no changes in the outside boundaries of the District to the San Diego County Water Authority. In regard ~o the suit on the Lewis property, the Attorney informed the Board he has had a conference with the Attorney for Mr. Lewis but they have reached no agreement. Hpwev( there are two points which they wish to have considered: I (1) Consideration of overflow right from the reservoir. Attorney Swirsky recommended the Board authorize the Engineer to come up with a specific plan and some improvement for this overflow area. After discussion, upo; motion by Director Greek, seconded by'Director Maerkle, and unanimously carried, the Board authorized the Engineer to prepare a specific plan fo: some improvement for this overflow area on the Lewis property. (2) Consideration as to whetkythere is going to be any -landscaping on the Reservofr site. The Manager pointed out-that the Board had considered this pwsibility and is .waiting to work .out a plan when the bond fund construction projects .are completed to see what funds are available. -After discussion, upon motion by Director Maerkle, seconded by Director Coe, and uaanimously carried, the Board informally expressed their intention to provide landscaping for the various reservoir sites, with first consideration to be given to the Lewis property site planting. I The Attorney informed the Board he felt that with the action taken on these points we are in a position to negotiate this lawsuit.out, and the only other question is the value of the land, Bond Sale In regard to the delivery and payment gar the bonds of Imprwement Dislrric I .D. No. 4 No 4, this transaction has been delayed since the Bond Attorneys, Delivery will be possibiylyithin the next two weeks. 0 O%elveny and Myers, want more detailed information from the Engineer. Redistricting The Attorney informed the Board that the City Clerk has called to our of Divisions attention the fact that the County Registrar of Voters Office has now completed their rearrangement .of voting precincts within the area and the boundary lines do not coincide with the new precinct lines. me Attorney read from the Gqvernment Code the section pertaining to such redistricting and informed the Board that any change in individual district boundaries must be made on or before February 5, 1962. Directors Carnohan, Kelly and Greek will be up for re-election at the June 5th Primary Election. In order to discuss,the matter further, it was agreed to hold a Committee meeting on Monday, January 15, 1962 at 2:OO P.M. Water Service ‘h inquiry has been received by the District from the Yasukochi Brother Improvement regarding -water service to the hi& .land around the Line ‘IC!! Reservoir. District No, 3 The Manager informed the Board that this could be accomp&:ished by a Board’s feeling on the matter as to whether the District should negotiate with the Cit) of Carlsbad for such an arrangement-or allow the City to service the consumer direct from the Lake. It was decided that-the Manager should contact the City Engineer to discuss the possibility of working out a plan to serve water to this land either by purchase of the Lake water from the City or the District’s use of overflow water which has been dumped into the Lake over the past two years . A communication has been received from the San Diego Division of Highways outlining construction phases for the new San Diego County Freeway. The Engineer will go over il and report back .at a later date. The Manager reported no answers have been received on the newspaper ad which was inserl for the sale of the 1957 Ford Pick-up by the District but another ad will be placed afl the holidays. I pumping unit or a suction line to Calavera Lake. He requested the Finances: me following reports were submitted for the Board’s review: a. State of Fund and Bank Balances -- October 31, 1961 b. Statement of Revenues -- July 1, 1961 thru October 31, 1961 c . Budget Control Statement -- Improvement District Nos. 1, 2, 3 -- 0 & M d. Budget .Control -Statement 0- General Fund e. Water Sales Comparison Statement -- 1960-1961 Upon motion by Director Greek, seconded by Director.Maerkle, and unanimously carried, t Board ratified Checks No. 4543 - No. 4592, in the amount of’$26,280.62, and Checks No. 177 - No, 180, in the amount of $4,704.52. Director Carnohan brought up the subject of a Christmas Bonus for the employees of the District. After discussion, upon motion by Director Carnohan, seconded by Director Grc and unanimously carried, the Board authorized net-to the individual employees, a Christmas Bonus check in the amount of $50.00 for the Acting Manager and Superintendent I and $25.00 for the Waterworhs Operator and the Office Secretary. There being no further business to come before the Board of Directors at this time, the meeting was declared adjourned at 4:15 P.N. ATTEST I CARLSBAD MIJNICIPAL &&iz-"<&J 4 a9"GL Secretary of the Board of Directors CABLSB& McMICIPh 'l&CER DISEICT I I