HomeMy WebLinkAbout1961-12-19; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BahRD OF DXCTORS OF THE CARISBAD MUNICIPAL WATER
DISTRICT HELD ON DECKMBER 19, 1961, AT 2:OO P.M.. AT 2698 STATKSTREET, CARLSBAI)
CALIFORNIA,
President Kelly called the meeting to order at 2:15 P.M. with Directors Carnohan, Coe
and Maerkle answering roll call. Director Greek.=ived at 2:20 P.M. Also present
were Acting Manager Kubota, Engineer Clayton and Office Secretary.
R Report of Engineer:
The Engineer reported he has been working closely with the Manager and conferences have
been held with the Confxactor, R, E. Melbourne, to get construction started on the Squi
Dam project ,
President Kelly asked if the Engineer had had an opportunity to discuss the possilility
annexing their lands to the District with the Dawsons. No contact has beenmade with ei
the Dawsons or R. Thibodo and the matter will be held over until the next meeting for
discussion.
Squires Dam Project:
Gonstruction The Manager reported che Contractor is now in the process of clearing and
Program stripping of the Squires Dam site. An inspection has been made on the
fencing project with Mr. Dan Wiegand and due to the recent rains, they wi
have to come back to tighten the wires and tamp the posts. The surveyors from Boyle
Engineering are now staking out the roadway.
Inspection The Manager informed the Board he has conferred with Mr. Phil Benton of 1
Program Benton Engineering regarding the travel time clause in their pmposal
so that the schedule offkes shall provide that a travel time allowance equivilent to
one engineering man-hour shall be applicable only in the event-personnel of the firm
are on the job for less than a full 8-hour day. If a full day isspent on the job, no
travel time allowance will be granted. He pointed out that in the course of the
discussions on this agreement and in the written proposals no fee has been mentioned
for Mr. Benton's direcf: time. Mr. Benton would like the District to consider for his
direct participation in meetings or conferences that he makes a charge of $15.00 per ho
This fee would include direct time only and he will administer his own organization at
Clayton and Mr. William Waller, the Dam Specialist from Boyle Engineering, which was
attended by Mr. Benton and involved about 3 hours. After discussion, upon motion by
Director Carnohan, seconded by Director Maerkle, and unanimously carried, it was moved
that the District accept the deal on this basis and set a figure of $15.00 per hour for
services other than he is already contracted to perform.
De Manager asked that the Board consider the purchase and development of film for the
chronological pictorial review of the dam construction which would involve about one
roll of film per week. By mutual consent this program was authorized.
Fencing The Manager presented €or payment Progress Payment No. 1, in the amount of
$1,498.50, submitted by the Wiegand-Bird Corporation for the completed
portion of the Squires Dam fencing project. Upon motion by Director Greek, seconded
by Director Coe, and unanimously carried,. it was moved that Progress Payment No. 1,
for the Squires Dam fencing project be made to the Wiegand-Bird Corporation in the amou
of $1,498.50.
for the inspection program for Squires Dam. The agreement has been modif
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no extra cost to the District, As an exampke the Manager used the meeting with Enginee
I- Construction Program:
I .D. No. 3 Unit "A" Pipelines, Improvement District No. 3, -- Project is now in the
35 day completion period .
Attorney Swirsky arrived at this time 2:39 P.M.
I .Do No , 3 The work at the Unit "B" Pumping Station which. 'was taken over by the
Unit "B" R. J. Daum Company under the I?. R. Crail Construction Company cnntract
is finished and the firm has requested that the project be accepted as
complete. After discus.sion, upon motion by Director Carnohan, seconded by Director
Maerkle, and unanimously. carried, it was moved that the District accept the constructic
work by the R, J. Dam Company under the W. R. Crail GonsfXuction Company contract
for Unit rrB'', Improvement District No. 3, as being complete and authorize the Engineer
to file a notice of completion; said construction work accepted for invoice amount of
$1,891.66, payment for which will be subject to negotations with the United States
Fire Insurance Company, bonding agent for the W. R. Grail Construction Company.
I .D. No. 3 .The Manager presented for payme,nt Progress Payment No. 4, Unit r'C'r Contract
Unit .%'' Chicago Bridge and Iron Company, in the amount of $16,830.00. After discus
upon motion by Director Greek, seconded by Director Carnohan, and unanimously carried,
the District authorized this payment in the mount of $16,830,00 tQ Chicago Bridge and
lron Company and accepsed this project as completed, authorizing the Engineer to file a
notice of completion,
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I.D. No. 2 The Manager informed the Board he has been advised by the John R. Davies
Unit "B" and Son Contracting firm that the pipe for the Line *'A11 extension to the
Leo Carrillo property which was not completeQwas already contracted for
from the vendor, Western-Steel, and cannot be.cancelled& therefore, this material must
be accepted by the District. This shipment consists of approximately 473 feet of 8''
high pressure steel line at an estimated cost of $1,538.72, delivered to Carlsbad, witk
unloading of pipe at District's expense, -After discussion, it was decided that the Mar
should investigate the possibility of peddling this pipe to some other water agency in
area who may have need for such material.
1 .D e No. 2 An invoice covering the Bressi Ranch line extension project was presented
Bressi Ranch from the John R. Davies and Son Company in the amount of $2,270.65. Upon
Plxtension the advice of the Attorney that the District was in fact contracting for
this projecg, a retention of 10% waa deducted from the total invoice amount, leaving a
balance due of $1,943.59. Upon motion by Director Maerkle, seconded by Director Coe,
and unanimously carried, it was moved that the District approve this payment in the am0
of $1,943.59 to the Joh R. Davies and Son Company, accept the project as complete, and
instruct the Engineer to file a notice of completion.
The Manager presented for payment on the Bressi,Ranch line extension an invoice coverin
the purchase of pipe from the Republic Supply Company of.California in the amount of
$5,407.68 . After discus-sion, upon motion by Director Carnohan, seconded by D'irector
Maerkle, and unanimously carried, this payment was approved as presented.
District The Attorney reported the escrow instructions have been completed on the
Headquarters District headquarters site purchase, and we should be in a position to clos
Site the escrow this week. He called the Bpard's attention to the fact that th
easement granted with this property purchase is not an exclusive easement,
but gives the right to the grantor to also grant the easement to other parties. Afte
discussion, upon motion by Director Maerkle, seconded by Director Greek, and unanimous1
carried, the Bpard authorized;the President and Secretary to execute the escrow papers
on behalf of the D&&ihict and the issuance of a check in the amount of $16,416.45, to
be deposited with the escrow instructions to complete this transaction,
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'!%e Attorney presented a request from the San Diego County Rater Authority for a Certif
on changes in the outside boundaries of the District. After discussion, upon motion by
Director Maerkle, seconded by Director Greek,. and unanimously carried, dt-was moved tha
the Secretary of the District be authorized to certify no changes in the outside
boundaries of the District to the San Diego County Water Authority.
In regard ~o the suit on the Lewis property, the Attorney informed the Board he has had
a conference with the Attorney for Mr. Lewis but they have reached no agreement. Hpwev(
there are two points which they wish to have considered: I
(1) Consideration of overflow right from the reservoir. Attorney Swirsky
recommended the Board authorize the Engineer to come up with a specific
plan and some improvement for this overflow area. After discussion, upo;
motion by Director Greek, seconded by'Director Maerkle, and unanimously carried, the Board authorized the Engineer to prepare a specific plan fo: some improvement for this overflow area on the Lewis property.
(2) Consideration as to whetkythere is going to be any -landscaping on
the Reservofr site. The Manager pointed out-that the Board had
considered this pwsibility and is .waiting to work .out a plan when
the bond fund construction projects .are completed to see what funds
are available. -After discussion, upon motion by Director Maerkle,
seconded by Director Coe, and uaanimously carried, the Board informally
expressed their intention to provide landscaping for the various
reservoir sites, with first consideration to be given to the Lewis
property site planting.
I The Attorney informed the Board he felt that with the action taken on these points
we are in a position to negotiate this lawsuit.out, and the only other question is
the value of the land,
Bond Sale In regard to the delivery and payment gar the bonds of Imprwement Dislrric
I .D. No. 4 No 4, this transaction has been delayed since the Bond Attorneys,
Delivery will be possibiylyithin the next two weeks.
0 O%elveny and Myers, want more detailed information from the Engineer.
Redistricting The Attorney informed the Board that the City Clerk has called to our
of Divisions attention the fact that the County Registrar of Voters Office has now
completed their rearrangement .of voting precincts within the area and
the boundary lines do not coincide with the new precinct lines. me Attorney read
from the Gqvernment Code the section pertaining to such redistricting and informed the
Board that any change in individual district boundaries must be made on or before
February 5, 1962. Directors Carnohan, Kelly and Greek will be up for re-election at
the June 5th Primary Election. In order to discuss,the matter further, it was agreed
to hold a Committee meeting on Monday, January 15, 1962 at 2:OO P.M.
Water Service ‘h inquiry has been received by the District from the Yasukochi Brother
Improvement regarding -water service to the hi& .land around the Line ‘IC!! Reservoir.
District No, 3 The Manager informed the Board that this could be accomp&:ished by a
Board’s feeling on the matter as to whether the District should negotiate with the Cit)
of Carlsbad for such an arrangement-or allow the City to service the consumer direct
from the Lake. It was decided that-the Manager should contact the City Engineer to
discuss the possibility of working out a plan to serve water to this land either by
purchase of the Lake water from the City or the District’s use of overflow water which
has been dumped into the Lake over the past two years .
A communication has been received from the San Diego Division of Highways outlining
construction phases for the new San Diego County Freeway. The Engineer will go over il
and report back .at a later date.
The Manager reported no answers have been received on the newspaper ad which was inserl
for the sale of the 1957 Ford Pick-up by the District but another ad will be placed afl
the holidays.
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pumping unit or a suction line to Calavera Lake. He requested the
Finances: me following reports were submitted for the Board’s review:
a. State of Fund and Bank Balances -- October 31, 1961
b. Statement of Revenues -- July 1, 1961 thru October 31, 1961
c . Budget Control Statement -- Improvement District Nos. 1, 2, 3 -- 0 & M
d. Budget .Control -Statement 0- General Fund
e. Water Sales Comparison Statement -- 1960-1961
Upon motion by Director Greek, seconded by Director.Maerkle, and unanimously carried, t
Board ratified Checks No. 4543 - No. 4592, in the amount of’$26,280.62, and Checks No.
177 - No, 180, in the amount of $4,704.52.
Director Carnohan brought up the subject of a Christmas Bonus for the employees of the
District. After discussion, upon motion by Director Carnohan, seconded by Director Grc
and unanimously carried, the Board authorized net-to the individual employees, a
Christmas Bonus check in the amount of $50.00 for the Acting Manager and Superintendent
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and $25.00 for the Waterworhs Operator and the Office Secretary.
There being no further business to come before the Board of Directors at this time,
the meeting was declared adjourned at 4:15 P.N.
ATTEST I CARLSBAD MIJNICIPAL
&&iz-"<&J 4 a9"GL
Secretary of the Board of Directors
CABLSB& McMICIPh 'l&CER DISEICT
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