HomeMy WebLinkAbout1962-01-02; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOBIU) OF DIRECTORS OF THE ~S~ MUNICIPAL
WffrrZR DISTRICT HEIl) ON JAN'L?ARY 2, 1962, AT 2:OO P.M. AT 2698 SdlT STREET, CARLSBAD,
CALIFQRNIA.
President Kelly called the meeting to order at 2:06 P.M. with Directors Carnohan, Coe,
Greek and Maerkle answering roll call. Also present were Acting Manager Kubota, Engine
Clayton, T. Bruce Smith, who served as Legal Counsel, and Office Secretary.
Upon motion of Director Maerkle, seconded by Director Greek, and unanimously carried,
the minutes of the regular meeting of December 5, 1961, and regular meeting of
December 19, 1961, were approved as presented,
Reports of Legal Counsel:
The Legal Counsel reported the information requested by O'Melveny and Myers for the
completion .of the bond sale proceedings €or Improvement District No. 4 has been submittr
and a date for bond signing and delivery should be arranged within the next week or so.
The easement for the Benton Caldwell property hasy&een completed, but the right of way
over the Lewis property for the electric line extension to the pumping station has been
obtained . The Manager informed the Board that Mr. Hunter of the San Diego Gas and Elect
Company was in regarding this matter and they are concerned with the delays in commencir
installation of this electric line extension since the project is contingent upon the
granting of the easement over the Caldwell property.
Delinquent Director Carnohan inquired as to the status of the delinquent account for
Account Harold Bauer, dba Fairacre Farms, which has been turned over to the Attorney
which the attachment by the District was levied has been ready for picking and shipping
but there seems to be no activity on the premises. Mr. Bedoian, who is in partnership
with.Mr. Bauer on this farming venture, has been hospitalized for several weeks, and
this could account for the fact that no effort has been made to harvest the crop. The
Board discussed the possibility of acquiring -direct owkzership of the crop and arranging
€or the harvesting under Diitrict supervision in order to recover the funds which are
due the District on this delinquent account. After discussion, the Board authorized
the Manager to contact Mr. Bauer and see what the possibilities are for such a plan and
report back at the next.meeting.
Report of The Engineer reported he has primarily been working along with the Manager
Engineer OR the Squires Dam project and that the formal documents have now been
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for collection. Director Kelly informed the Board that the tomata crop on
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submitted to the State.
In regard to the improvement for the overflow area at: the Lewis tank site, the Engineer
, has inspected the site and a report will be submitted at the next meeting. .Boyle Engine1
ing %S 1l0w working on some documents which have to he prepared on the District site
and che Palomar line. The contents of the discussions with the Dawsons have been turned
over to the Attorney for the completion of the contract for the borrow pit on the Dawson
property. No contact has been made with either the Dawsons or R. Thibodo regarding poss
annexation of their properties to the District.
Squires Dam Project:
The Manager reported the work on. the Squires Dam project is progressing satisfactorily
with most of the stripping of the site already completed. Construction of the access
. road was commenced this morning.
I The Manager reviewed the schedule of events on the awarding of the contract to the
R. E, Melbourne Company, pointing out that the contract was officially awarded on the
21st day of November and the Contractor started work ten (10) days later. At the time
of the awarding of the contract he was told to hold up his equipment because of the non-
delivery of the easementfor the "Tootsie K!' Ranch. In order to clarify the time schedule for the Contract, the Conkractor would like to have clearance for the 7 days which he
could not go in. A request for this consideration has been received from Mr. Melbourne
in a letter dated December 19, 1961, After discussion, upon motion by Director Carnohan,
seconded by Director Coe, and unanimously carried, the Board authorized the credit
a contract starting date of November 28, 1961, in view of the right of way problem.
The Manager informed the Board that under the contract progress payment schedule a
payment would not be due until the 20th of January, but the Contractor has requested
an advance on this progress payment for the completed work which amounts to approximate1 . $13,400.00. It was his recommendation that an advance, not to exceed $10,000.00, be
made on thfs progress payment as an accommodation to the Contractor. After discussion,
upon motion by Director Greek, seconded by Director Maerkle, and unanimously carried,
the Board authorized a partial payment on Progress Payment No. 1, ImprovementDistrict
No. 4 Contract, in the amount of $10,000.00 to the R. E. Melbourne Company, such payment
to be made before the 16th day of January, 1962.
District The escrow has been closed on the District Headquarters site and the
Headquarters District took ownership the last of December. An informal discussion
Site followed on the development of this property and the Manager was
financing, with ideas for drawing up a plan for the development of the site, Director
Carnohan offered the suggestion that while the Contractor for Squires Dam has the
grade the road and the site for the sturage area.
Insurance The Manager presented for the Board's review a summary of the insurance
Program program in force for the District which has been submitted by McClellan
Insurance, at his request. He explained that the Comprehensive General
Liability Policy and the Property Insurance Policy are both up for renewal during the'
month of January and he solicited the Board's ideas as to whether there should be eome
modifications or revisions on these policies, and asked what the past policy of the
Board has been in regard to the insurance program. After discuss.ion, it was agreed thai
a Committee be appointed to work with the Manager to review the District's insurance
program as to its coverage for the present operations and to discuss the possibility
of requesting bids on the various coverages from local insurance firms. A committee
consisting of Directors Carnohan and Coe was appointed to work with the Manager on this
matter and report nack to the Board at the next meeting. In the meantime, the Manager
will arrange for a 30-day extension on the renewal of the policies which are due during
of seven days on the project time for the Squires Dam contract, thereby confirming
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instructed to work out a time schedule for development and a basis for
' equipment in the area the District might have them open up the right of way and rough
I the current month.
Director Greek left the meeting at 3:49 P.M.
San Marcos The Manager reported that all but one of the services for the San Marcos
County Water County Water District have been removed from the District line. We are
District still working with their Attorney to clear up the disputed account which
is pending.
An invoice from the Irrigation Districts Association of California, in the amount of
$250.00, for annual dues for the calendar year 1962, was presented for payment. After
discussion, upon motion by Director Maerkle, seconded by Director Carnohan, and unanimol
carried, the Board authorized payment of this invoice.
The Manager informed the Board a request has been received from Mr. Lin Brizzell, Managc
of the Vista Irrigation District, for a copy of the District's annual audit report and
that he had brought the request up as a matter of policy and whether such financial
material is available to another neighboring water agency. By common consent the Managc
files.
The Manager asked that the Board consider the possibility of having Mrs. Simpson, the
Office Secretary, become a Notary Public as a convenience factor in the office. He poi]
out that with the current construction programs, easement negotiations and other agency
transactions, the District has had to rely on the Attorney's office for this service ant
though they have been most cooperative, this arrangement is not always convenient. Aft(
discussion, upon moion by Director Maerkle, seconded by Director Carnohan, and unanimour
carried, it was moved that the District proceed with arrangements for Mrs. Simpson to
become a Notary Public.
was authorized to forward the report and to request a copy of their annual report for 01
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Finances : Upon motion by Director Carnohan, seconded by Director Coe, and unanimous1
of $10,007.07, and Checks No. 181 thru No. 184, in the amount of $17,944.80.
Notice has been received from the Water Agencies Association regarding the regular
meeting to be held on the 18th of January, 1962, at the E1 Camino County Club, with
by January 16, 1962 .
The meeting was declared adjourned at 4:09 P 3.
carried, the Board ratified Checks No. 4593 thru No. 4609, in the amount
I the Fallbrook Public utility District as host agency, Reservations must be confirmed
ATTEST I-. 4jJ~>& /*dL,q fl- ,,/ LC+ -a/
President of the Board of (Directors
CARLSBAD MUNICIPAL WATER I~ISTRICT
/-. ,e.’ ) -$5”cJ;.+Le: / # /9 c &>A
Secretary of the Board of Directors
C&&!l&b MUNICIP& ~~ DISTRlCCT
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