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HomeMy WebLinkAbout1962-07-06; Municipal Water District; MinutesMINUTES OF AN ADJOURNED REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT HELD ON JULY 6, 1962, AT 2:OO P.M. AT 2698 STATE STREET, CARLSBAD, CALIFORNIA. The meeting was called to order at 2:lO P.M. by Vice-president Carnohan with Direct0 Greek and Coe answering roll call. Absent: Directors Kelly and Maerkle. Also pres were Acting Manager Kubota, Superintendent Tucker and Office Secretary. 1 Pace-Kelly The Manager reviewed the matter of the Macario Canyon Line Extensiol Line Extension which is to be financed jointly by the District and Stanley Kelly, Dr. J . Blair Pace and Irwin Kelly. He pointed out that the estimatc received from John R. Davies and Son is in the amount of $16,599.00, which is about project; (1) a notice could be advertised for bids, or, (2) the District could invite quotations from the contractors for the installation of the pipeline only and the District again to furnish the pipe. After discussion, by common consent the Manager was authorized to proceed on the basis of the District furnishing the pipe a1 obtaining a contractor to make the installation. $7,000,00 higher than the preliminary estimate. There are two alternative on this Mr. Stanley Kelly and Mr. Irwin Kelly were present to discuss this project and Mr. Stanley Kelly informed the Board that he feels the cost for this project is going to be too high but he agreed to remain in the deal if the cost if not prohibitive. Aft€ being advised of the Board's plan to get bids on the construction phase of the projec with the District supplying the pipe, Mr. Kelly agreed to go along with the project c this basis. I .D . No. 2 The Manager informed the Board that John R. Davies and Son, Contractors Unit "D" for the I .D. No. 2, Unit "D" Pipelines, have now completed all work on Engineer, Boyle Engineering, to file a "Notice of Completion", After discussion, up( motion by Director Coe, seconded by Director Greek and unanimously carried, it was moved that the Board accept the work on the I .D. No. 2, Unit "D" Pipelines as comple; and authorize the filing of the "Notice of Completion" by the Project Engineer. Water Service and Operation: Chlorine A contract covering the purchase of liquid chlorine from the Tops Chemical Contract Company for the fiscal year 1962-63 was presented for the Board's review. The Manager explained that'this contract is written on the same terms as the previous year's contract. After discussion, upon motion by Director Coe, second€ by Director Greek, and unanimously carried, it was moved that the District continue with the Tops Chemical Company for chlorine delivery for the coming year and that thc President of the Board be directed to execute the contract. The Manager reported that after checking on binocular prices it appears best to orde~ a set of 10 Power Binoculars from Sears, Roebuck and Company for $48.82. After discussion, upon motion by Director Greek, seconded by Director Coe, and unanimously carried, it was moved that the Board accept the price as submitted, and permit the the project and he recommended that the Board instruct the Project I Manager to purchase this equipment. City of Carlsbad The Manager reported that the City of Carlsbad has now submitted t Palomar Airport plans for the new meter vault to be located on the Paul Ecke Ranch Road Connection where Line "E" crosses the road. Boyle Engineering are checking over the plans and they will be returned to the City and then to t Board for their approval. I The Manager explained that the Thermofax Machine has not been serviced for over a ye: and the salesman suggested that if the District should enter into a maintenance contr for the coming year, that it would also cover the servicing and minor repairs which 2 needed at this time. After discussion, upon motion by Director Greek, seconded by Director Coe, and unanimously carried, it was moved that the District enter into a contract with the 3-M Corporation for the servicing of the Thermofax Machine for the coming year, providing they include the recent service call. Easements Irwin Kelly inquired as to the status of the escrow proceedings on the 1.D. NO. 3 easements which he granted for I .D. No. 3. The Manager explained that a motion of acceptance on these easements was passed by the Board at the meeting of July 3, and the documents and the cash consideration.wil1 now be forwarded to the Title Company and should be completed very soon. Retirement The Manager reported that he and Director Coe had met with Mr. Crocker Program from the State Employees' Retirement System to discuss a retirement program for the District. A contract has been forwarded to the Distric by the Retirement System providing for an actuarial study to determine the benefits and all of the costs involved. This study will require an expenditure by the Distri of approximately $60.00. After discussion, upon motion by Director Greek, seconded Director Coe, and unanimously carried, it was moved that the Board approve the contr subject to the Attorney's final approval, for an actuarial study regarding the District's participation in the State Employees' Retirement System. Upon motion by Director Greek, seconded by Director Coe, and unanimously carried, th Board approved payment of the box rent for the next fiscal year. Announcement was made of an invitation which has been received fro the City of Carlsbad for District representatives to attend a dinner in honor of the City's Tent1 Anniversary, to be held at the Twin Inns on July 16. After discussion, upon motion by Director Greek, seconded by Director Coe, and unanimously carried, it was moved that the Board allow the Manager, the Board Members, and all employees, if they so desire, to attend this annivergary dinner, with the District to assume the cost of tl dinners. Finances: Upon motion by Director Greek, seconded by Director Coe, and unanimously carried, the Board ratified Checks No. 4931 thru No. 4947, in the amount of $8,697.00, and Check No. 194, in the amount of $717.00. Payment was deferred on an invoice submitted by the Legal Counsel in order to obtain more detailed accounting on the time spent and the areas of work so that the expendi tures may be allocated to the various districts and projects. Announcement has been received from the San Diego County Water Authority regarding a meeting of the Water Problems Committee and the Board Committee to be held on July 12, 1962. I 1 The meeting was declared adjourned at 3;30 P.M. President of the Board of Direct& Carlsbad Municipal Water District/ &4"J k? P3L-L RICHARD R. COE, Secretary of the Board of Directors Carlsbad Municipal Water District I