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HomeMy WebLinkAbout1962-10-16; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATEI DISTRICT HELD ON OCTOBER 16, 1962, AT 2:OO P.M. AT 2698 STATE STREET, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:02 P.M. by President Kelly with Director Carnohar Coe, Greek and Maerkle answering roll call. Also present were Engineer Calyton, Actil Manager Kubota and Office Secretary. Present for the public hearing on proposed Improvement District No. U-7 were Stewart White, Max Len, Fred Caldwell, Mrs. Marjoric Borsum, Mrsm Emily Switters, Mr. Well Isaacs and Mr. W. Phillips. The President announced that the public hearing on Improvement District No. U-7 would be delayed €or a few minutes as a call was being placed for representative legal coun! due to the absence of Legal Counsel Smith. Squires The Manager reported that work is progressing on the Squires Dam project and Dam the elevation has been completed to 458 feet, with 52 feet to go. As of thi contract time and the completion date which the District gave him. After discussion, it was the Board's position that after the completion date of October 31, 1962, a lett should be forwarded to the Contractor putting him on notice, with a copy to the bondir company notifying them that he is behind schedule. These steps will be taken in order comply with the contract procedures should the District be required to negotiate out t contract time terms. Progress The Manager presented Progress Payment No, 10, listing a total earning5 Payment No. 10 of $255,943.15, with net amount of $37,703.90, less the advance of motion by Director Carnohan, seconded by Director Maerkle, and unanimously carried, tl Board approved the balance due on Progress Payment No, 10, in the amount of $15,703.9( Pub 1 ic President Kelly opened the public hearing on proposed Improvement Distr: Hearing No. U-7 at 2:30 P.M. Engineer Clayton was sworn in by Director Carnoha] I.D. No. U-7 and offered the following testimony on the proposed district: He reviewed the proposed routes of the collection lines to be constructed in the imprc ment district on the map displayed. He stated that the estimated costs of these imprc ments have been estimated at a total of $380,000.00 and to this is added the cost of the Joint-Venture facilities at a cost of $870,000.00, for a total recommended bond is of $1,250,000.00. He further stated that he is familiar with the Carlsbad Municipal Water District and with the boundaries of the proposed improvement district and the improvements proposed in this project and that all of the lands within the proposed improvement district would be benefitted by these facilities. In regard to a question regarding future annexation to the District, he explained that it would be relative simple and that the lands to be annexed would have to pay up thej share of the cost. I date, no response has been received from Mr. Melbourne on the extension of $20,000.00, for a balance due of $15,703.70. After discussion, upon I In answer to a question concerning the Palomar Airport, he bxplained that as a County installation the Afrport is not a tax-paying agency, and in other districts, such County or City-owned properties usually participate by paying a connection fee or a special service fee. The Manager reported that there were no written protests received on this proposed di2 but the District did receive a letter from the Title Insurance and Trust Company reque a description of the property which was included under their ownership. President Kelly then asked if there were any opponents of the proposed dsitrict presen who wished to speak. There were none and he asked that this be entered in the record. Mr. Max Len took the floor and informed the Board that he is the owner of 703 acres ar would like to go on record as being in favor of the improvement district. He stated that he is trongly in favor of this proposed sewer district as there is no other way to convert from acreage to subdivisions. Due to the fact that there was no legal counsel present to conduct the legal proceedir for the hearing, President Kelly announced that the hearing on proposed Improvement I District No. U-7 would be continued until the next regular meeting on November 7, 196; Squires The Manager continued the report on the Squires Dam project and informed i property but they are not sure how much is left and it may be necessary tc season and checking on the costs of planting and seeding to try to protect the slopes from erosion. He informed the Board that Shelstead Brothers are on the job and have completed the pouring of the floor of the Squires Dam Chlorination Station. They have already indic there will be some delays in delivery of the metering equipment. Pace-Kelly The Manager reported that the District is scheduled to take delivery on tl Line pipe for the Macareo Canyon pipeline next Monday and Einer Brothers will problem as they will be laying pipe continuously and constant inspection will be requ To meet this situation, he informed the Board he would like to have the authorization that if we cannot make contact with Boyle Engineering immediately for extra help, tha we have Mr. Bob Mathey who worked as an inspector for I.D. No. 2, to help us. By mut, consent the Board authorized the hiring of Mr. Mathey for the necessary inspections. Dam Board that the Contractor is still taking the core material out of the Dax get another site, He also pointed out that he is looking towards the fall and winter I then make the installation. He pointed out that this will present a I ,D , No. 3 The Manager informed the Board that under the contract for 1 ,D , No , 3, Unj Unit "A: "A1* Pipelines, the Contractor must guarantee his work for a period of one Pipelines year. He pointed out that we have made numerous attempts to have him come down and take care of some items involving both workmanship and matel but have had no response, and the time will be up next month. At the suggestion of D: Maerkle, it was decided that a letter should be directed to the bonding company givinl them notice of the situation. I.D. No. 2 The Manager informed the Board that this project has not been closed out : Unit '.ID" the District is waiting for additional figures from the John R. Davies an( Son firm. I Pipeline The Manager asked that a review be made by the Board of the pipeline reful Re fund contracts now in force in the District. He pointed out that it is antici] Agreements there will be excess funds after the I.D. No. 2 project has been completec and asked if the Board might want to consider paying off some of the outstanding agrec in I. D. No. 2 with a portion of these funds, since two of them, the contract for the Schuyler line and the Frazee line, are on the line that was originally a part of the 1 issue. Be also explained that these two lines present a bookkeeping problem as far a! determining the water sold through specific meters because of the fact that the way tl system is oriented, at intervals the flow is reversed in the line thereby supplying a different set of meters. After discussion, it was agreed that the District should pa: these two pipelines off, subject to the agreements. Headquarters The plans and estimate for the District Operations and Administrative Site Complex were presented for the Board's review. The Manager informed thl and a resolution by the Board is required. Resolution After discussion, the Board reviewed Resolution No. 162, A RESOLUTION OF No. 162 THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT AUTHORIZING FILING OF APPLICATION WITH THE HOUSING AND HOME FINANCE AGENCX, UNITED STATES OF AMERICA, FOR A GRANT UNDER THE TERMS OF PUBLIC LAW 345, 84th CONGRESS, AS AMENDED BY THE PUBLIC WORKS ACCELERATION ACT. On motion of Director Greek, seconded by Director Maerkle, the said resolution numbered "162" was adopted by the following T Board that the application forms for matching funds are being prepared AYES: Directors Kelly, Carnohan, Coe, Greek and Maerkle I NOES : Directors: None ABSENT: Directors : None The Manager informed the Board that there are several legal technicalities and a requ: statement whi'ch will require some legal assistance, and that he will contact Paul Swi: and try to get the application in the mail as soon as possible. Resolution After discussion, the Board reviewed Resolution No. 163, A RESOLUTION 01 No. 163 THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT AUTHORIZING FILING OF APPLICATION FOR FEDERAL GRANT FOR SEWERAGE TREATMENT WORKS UNDER 33 U. S .C . 466 ET o SE( On motion of Director Carnohan, seconded by Director Coe, the said resolution numberec "163" was adopted by the following vote: AYES : Directors: Kelly, Carnohan, Coe, Greek and Maerkle NOES : Directors : None ABSENT: Directors : None I Resolution After discussion, the Board reviewed Resolution No. 165 entitled "A No. 165 T(ES0LUTION OF THE BOARD OE' DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT PROVIDING FOR INCREASE IN PLANNED TOTAL EXPENDITURE FOR CAPITAL IMPROVEMEI PROJECTS. On motion of Director Greek, seconded by Directer Maerkle, the said resolul numbered "165" was adopted by the following vote: AYES : Directors: Kelly, Carnohan, Coe, Greek and Maerkle. NOES : Directors : None ABSENT: Directors : None Water Service and Operations: The Manager reported that a request concerning water service for a trailer park to be located on the Glen Bever property has been received by the District. A summary of the proposals submitted by local dealers for the replacement of the 1960 including the 1960 truck as trade in, were as follows; Chevrolet pick-up was reviewed by the Manager, The net figure of cash, plus tax, and Dixon Ford (No extras) Peterson Ford Armstrong and Sims $ 830.40 898.40 895.85 I Harloff Chevrolet 878.81 Weseloh Chevrolet 861.60 After discussion, upon motion by Director Carnohan, seconded by Director Maerkle, and unanimously carried, it was moved that the District purchase the vehicle from Weseloh Chevrolet Company with the low bid of $861.60. Autocon Director Carnohan informed the Board that it had come to his attention that System District has been paying monthly service charges on the Autocon system amour to $76.00 per month, although two units of the installation have been inacti since 1960 and the unit for the Santa Fe Tank has been inoperable frequently during tk time. He arranged a meeting with representatives of the Pacific Telephone and Telegrz service to all of our outlets that are on the telemetering system. At this meeting tl- also went into discussion on the service which we will need for integrating the Squire Dam facility into the system and the Telephone Company representatives are going to re back after they have made a check on it. Retirement The Manager reported that we have now received an answer back from the St Program Employees' Retirement System and on the basis of their letter there are t steps now involved, (1) a resolution of intention, (2) an election by the employees, and (3) a final resolution which adopts the contract provisions. Resolution After discussion, the Board reviewed Resolution No. 164, entitled "A RES( No. 164 OF BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT DECLARING ITS INTENTION TO APPROVE CONTRACT PROVIDING FOR PARTICIPATION IN STATE EMPLOY RETIREMENT SYSTEM. On motion of Director Greek, seconded by Director Maerkle, the sai resolution numbered "164" was adopted by the following vote: to discuss the matter and at that time the Telephone Company was advised to discontinr I AYES: Directors; Kelly, Carnohan, Coe, Greek ti Maerkle NOES : Directors : None ABSENT: Directors : None Acting Manager Kubota pointed out that under the retirement program all employees who are employed for 4 hours a day or over automatically must enter the retirement system SO that there would have to be some alterations in the position which he holds. In regard to general personnel policies, the Manager asked if the Board would like hi1 to compile some information for the Board's review so that a general plan could prese. the District's basic policies in regard to such matters as holidays, vacations, etc. After discussion, the Board agreed to review the matter when the information has been compiled. Legal The Board discussed the pending projects of the Districr requiring legal cot Counsel and the necessity for completion of several important matters which have bet awaiting the attention of the present legal counsel. After discussion, up01 motion of Director Maerkle, seconded by Director Greek, and unanimously carried, it wi moved that the District dispense with the legal services of T. Bruce Smith, effective November 1, 1962. Director Greek left the meeting at 4:40 P.M. Directors Carnohan and Coe were appointed as a Committee to invite proposals for the 1 of 'Legal counsel for the District and to report back to the Board. I.D. No. 3 The Manager reported that the San Diego Gas and Electric Company havc Pumping Station surveyed a new route for the electrical extension to the I.D. No. 3 Pumping Station and will submit the description to Mr. Lewis to see if he is agreeable to that. Proposed Director Carnohan gave a brief report on the proposed County Ordinance County Water involving water service and the meeting which was attended by the Manage Ordinance and himself at the County offices. He informed the Board that a resoluf opposing this amendment will be brought up at the Water Agencies meeting on October 18, 1962. Finances: Upon motion by Director Maerkle, seconded by Director Carnohan, and unanj carried, the Board ratified checks No. 5109 thru No. 5140 in the amount ( $42,122.07, and Check No. 196 in the amount of $15 .OO . I I After discussion, upon motion by Director Maerkle, seconded by Director Coe, and man; carried, the Board approved Invoice No. 1247 in the amount of $1,754.97, submitted by Benton Engineering for inspection services performed during the month of September, I! The meeting was declared adjourned at 5:15 P.M. ATTEST : &!( /.c% \ Secretary of the Board of Directors 1