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HomeMy WebLinkAbout1962-12-04; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CAKLSBAD MUNICIPAL WATER DISTRICT HELD ON DECEMBER 4, 1962, AT 2:OO P.M. AT 2698 STATE STREET, CARLSBAD, CALIFORNIA a President Kelly called the meeting to order at 2:02 P.M., with Directors Carnohan, Coe, Greek and Maerkle answering roll call. Also present were Legal Counsel Swirsky, Engineer Clayton, Acting Manager Kubota and Office Secretary. Upon motion of Director Greek, seconded by Director Maerkle, and unanimously carried, the minutes of the regular meetings of November 7, 1962, and November 20, 1962, were approved as submitted. Reports of Legal Counsel: Sewerage Legal Counsel presented for the Board's review the supporting resolutions Program on the application to be submitted to the Housing and Home Finance Agency for a grant under the Accelerated Public Works Program for the constructic of the collection lines in Improvement District No. U-7. Resolution After further discussion, Legal Counsel read a RESOLUTION OF THE BOARD OF No. 167 DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT PROVIDING FOR INCREASE IN PLANNED TOTAL EXPENDITURES FOR CAPITAL IMPROVEMENT PROJECTS. On motion of Director Greek, seconded by Director Coe, the said resolution numbered "167" was adopted by the following vote: I AYES : Directors Kelly, Carnohan, Greek, Coe and Maerkle NOES : Directors: None ABSENT, Directors : None Resolution After discussion, Legal Counsel read a RESOLUTION OF THE BOARD OF DIRECT( No. 168 OF CARLSBAD MUNICIPAL WATER DISTRICT, AUTHORIZING FILING OF APPLICATION WITH THE HOUSING AND HOME FINANCE AGENCY, UNITED STATES OF AMERICA FOR A GRANT UNDER THE TERMS OF PUBLIC LAW 345, 84TH CONGRESS, AS AMENDED BY THE PUBLIC WORK! ACCELERATION ACT. On motion of Director Greek, seconded by Director Coe, the said resolution numbered "168" was adopted by the following vote: I AYES : Directors Kelly, Carnohan, Greek, Coe and Maerkle NOES : None ABSENT: None San Marcos Legal Counsel informed the Board that the anticipated report from Mr. Contract Peterson of White, Froehlich and Peterson concerning their investigation on the San Marcos contract has not been recekved, but should be availablc for the next meeting. Delinquent Legal Counsel reported that letters have been forwarded to the partie! Account - Bauer concerned on the Bauer account legal action so the District can now proceed with this matter and obtain a judgment. The revised easement document submitted to Mr. Savage for execution in Connection wit1 the Lyman Pipeline Refund A reement has not come back. Also ,-:pending is the easement document which is to be executed by the property owners represented by Mr. Graham Kelly. Lewis In connection with the Lewis property condemnation proceedings, a lettc Condemnation has been written to Mr. Lewis asking them to come up with an offer on 1 Suit- property involved . I g. I.D. No. 3 Legal Counsel reported that Mr. Benton Caldwell had been in to Pumping Station his office and the matter of the easement for the electric line suggestion that as a possible compromise that the District consider paying Mr. Caldwe for the easement under the normal policy the District has been paying for the other easements. After discussion, it was agreed to let the Legal Counsel pursue the matte and use his judgment in compiling some figures for the Board's consideration. The Manager reported that a call has been received from Engineer Clayton and he will be detained at a meeting in San Marcos for most of the afternoon, but he asked that if there are matters which require his presence to call him and he will come over. Squires The Manager reported that the Contractor completed 12 feet of fill during to the I.D. No. 3 Pumping Station was discussed. He offered the I Dam the month of November, thereby bringing the dam elevation to 475 feet, wi a total of 35 feet to go. The Contractor is proceeding with the construct program and is trying to speed up the program. A call was received from Mr. Melbourn office asking that the Board consider an advance on the work completed during the month of November based on gross earnings of $30,000 to $35,000. After discussion, upon motion by Director Greek, seconded by Director Coe, and unanimously carried, the Board authorized an advance payment in the amount of $15,000.00 on grogress Payment No. 12, for work completed during the month of November, 1962. Chlorination The Manager informed the Board that the Contractor, Shelstead Brothers, Station have completed all of the Chlorination as far as the plant facilities a until the latter part of December. It is anticipated that an extension for the contr completion time will be required as the contract time will expire on December 19, 196 The Manager presented for the Board's approval a statement submitted by Shelstead Bro in the amount of $3,495.44, for work completed during the month of November. After discussion, upon motion by Director Maerkle, seconded by Director Carnohan, and unanimously carried, the Board approved Progress Payment No. 2, in the amount of $3,495.44, covering the statement as submitted by Shelstead Brothers. Cor e The Manager reported that the decision was made to use the Wilcox property Material for the remaining core material. In checking out the remaining areas on th sufficient volume for the remainder of the work. The matter of getting water to the yards will probably be taken from the Wilcox site. The Manager reported that Bill Wahler's crew have been in and have installed the fina piezometer system and have gone over all the others and finished the installation. Mr. Wahler indicated he would like to submit a proposal that his firm provide an annu inspection of the system and make an annual report to the District on the maintenance and operating conditions. In connection with the erosion control program, the Manager reported that the areas below elevation 440, and above elevation 475, are now all seeded, fertilized, and cov over with race track straw. It is planned to have' the Soil Conservation representati provide some information on all of the areas around the dam for erosion control. Pace-Kelly The invoices submitted by U.S. Industries (Southern Pipe) and Einer Pipeline Brothers, Inc. for the pipe and installation of the Pace-Kelly Pipeline Extension were reviewed by the Manager and recommended for payment. He explained that there are two additional invoices from Einer Brothers for some extra work performed which will be applicable to the job, but he is holding these charges until he can go over them with the contractor. After discussion, upon motion by Director Maerkle, seconded by Director Greek, and unanimously carried, the Board appr payment to U.S. Industries for the pipe in the amount of $5,389.92, less the discount allowed, for a net amount payable of $5,383.76. Upon motion by Director Coe, seconde by Director Greek, and unanimously carried, it was moved that payment be authorized to Einer Brothers for the Pace-Kelly project in the amount of $6,964.00, subject to the firm submitting a Waiver of Liens on the project. concerned, but will not get delivery of some of the metering equipment Dawson property available, they did not have a good area that would give area was also considered, It is anticipated that something over 20,000 t,o 22,000 I I Sewerage It was reported that a sewerage program committee meeting was held Program on December 3, 1962, with representatives attending from the County of San Diego, the City of Carlsbad, and the Municipal Water District. In reviewing the discussions held, it appears that as far as the County of San Diego, representing Buena and Vista, is concerned they are receptive to any program that wil allow their project to be more economical by virture of our participation. The City of Carlsbad are basing their negotiations on their policy on a strip annexation plan for sewer service to be made available to the property owners at such time as they are annexed to the City, with each property to be allowed one free connection, At th time another connection is made, annexation of all sewered lands will be instituted. The fact was also brought out during the discussion that the property owners in Improvement District No. U-7 would not be liable for payment of the cost of the joint facilities, as the City of Carlsbad has already committed itself to a program whereby they are paying for all the costs completely for the entire Carlsbad service area, wi the exception of the collection lines needed, which involves about $380,000.00 only. After further discussion on the matter, Legal Counsel Swirsky summarized the steps wh should be taken to proceed with the sewerage program for Improvement District No. U-7 (1) To negotiate and work out the best possible terms for the utilization of th facilities to be built. This would involve an amendment to the Joint-Power, Agreement as it now stands, setting forth the terms and under what conditio. the line being built will be utilized. (2) The adoption of a firm, detailed, irrevokable annexation policy by the City of Carlsbad . (3) An analysis and study for joint facilities with the Buena Safiitation Distri After the above terms and conditions have been worked out, the next step would be for the District to go to the property owners in I.D. No. U-7 to determine if they want to go ahead with this program. A detailed program should be worked out by the Board which they think is feasible, and then let the people either accept or reject the who plan. . After discussion, upon motion by Director Coe, seconded by Director Greek, and unanimc carried, it was moved that the Legal Counsel be instructed to direct a letter to the two other agencies asking for a detailed outline of their requirements for a basic agreement between the County, the City of Carlsbad, and the Carlsbad Municipal Water District, incorporating the terms as outlined by the Legal Counsel. Telemetering The Manager revkewed a proposalsubmitted by B.I.F. Industries for the Sys tem telemetering system which would utilize our equipment at the Santa Fe telephonic signal from the Santa Fe Reservoir to the Squires Dam modulating valve. The engineering estimate quoted for this equipment is $3500.00, F.O.B. prepaid to Carlsbad, and would include service for a period of one year. He explained that this proposal came directly to this office and he would like to hold the matter over to awl any comments from the Engineer's office. The District also had a call from Hersey-Sparling and they will be down to look at OUI problem and have asked that they be allowed to present a proposal, as they have mergec with Central Telemetering and will have a telemetering section. The Manager informed the Board that a letter has been received from the City Engineer for the City of Daly City regarding our "Autocon" equipment, as they are receiving bids for the instrumentation of their water system. After discussion, it was agreed that the Manager should prepare an answer to their inquires, and that this letter shol I Valve Station and the signal channels which we now have to transmit a be an objective letter. General Water Service: I The Manager informed the Board that the District has a delinquent account for the R.J.V. Farms acoount, which involves a water bill in the amount of $23.50, and the charges for repairing the meter in the amount of $65.13. In the meantime, Webb Broth€ Pump and Supply claim that they own the meter, as it was under contract, and are ready to take the meter out. The District has already asked for the two amounts from Webb Brothers if the meter is removed, but their Attorney has ruled they can only pay for t meter repair. The Manager will check out their sales agreement to be sure they have title to the meter, and if the District can collect from them for the meter parts, will seek other means to collect the water bill. Santa The Manager reported that he and the Superintendent were out to the Santa Fe Tank Fe tank and discovered some fractures in the base foundation system which will investigate further if there are any other developments. Aguirre The Manager reported that the Aguirre matter has been sittled and the Accident amount of the repairs paid by Ruben's Auto Body Shop. The girl had he thought it was being paid on another accident account. Taxes - It was noted in paying thetex bill for Squires Dam that there are delinquer Squires taxes of $147.86 for taxes due during the previous year. On the ad6ice of Dam Site the Legal Counsel, we are asking for the forms for the cancellation of taxe is causing a gight leaking condition. They are watching it closely and I assumed that she was to pay Ruben's Shop for the cost of the repairs and on this property. Schwabacher The Manager reported that a telephone call was received from Mr. Guerin and Company of Schwabacher and Company concerning payment for the financial services for Improvement District No. 4. This was followed by a letter restating the matter and asking if he should make a personal appearance before the Board on the matter, which the Manager reviewed. The Board discussed the matter and then instcucte the Manager to advise Mr. Guerin that the Board was unable to reach any conclusions and perhaps it would be better for him to come down and discuss the matter in person with the Board, at his convenience, on December 18, 1962, the next regular meeting. Personnel: The Manager informed the Board that Superintendent Tucker's last day of service will be December 15, and his services will end as of that date He explained that the District is in no serious crisis, but should decide what appropr steps to take in replacing him to allow the District to proceed with their operations. He pointed out aht John Henley has served under Supt. Tucker since August, 1961, and has been very good, is very conscienious and has worked hard and learned well. In the Supt. responsibilities, and hire another man as an assistant. The other alternati would be to attempt to recruit an experienced General Superintendent who can fill into Mr. Tucker's current responsibilities. He pointed out that during the District's low flow period during the winter months it has been the routine for the Superintendent to handle the daily chores and the second man goes out and handles maintenance ch6res. Director Greek suggested that Supt. Tucker's duties be taken over by Mac Carnohan as he feels that Mr. Carnohan would do a good job for the District, and, if necessary, that he resign from the Board of Directors. Legal Counsel Swirsky informed the Board that this change would be legally possible but no action could be taken until Director Carnohan has officially tendered his resignation from the Board. Director Carnohan then asked that the Board accept his resignation as Director, effect immediately. Director Coe moved that the Board accept Director Carnohan's resignation, with regrets, and the motion was duly seconded by Director Greek, and unanimously carried. Upon motion of Director Greek, seconded by Director Maerkle, and unanimously carried, it was moved that the Board appoint Mac Carnohan as General Superintendent commencing December 10, 1962, starting at the same salary as Mr. Tucker is receiving. Legal Counsel pointed out that the Legal Counsel Selection Committee has scheduled the: interviews for December 11, 1962, at 2:OO P.M., and an appointment should be made to fill Mr. Carnohan's position on the committee. President Kelly appointed Director Maerkle to fill this committee position. In regard to Mr. Carnohan's representation on the San Diego County Water Authority Board, Legal Counsel informed the Board that he may continue to serve in that capacity. After discussion, Director Greek moved that Mac Carnohan continue to represent the District on the Authurity Board, seconded by Director Maerkle, and unanimously carried. Director Greek stated that he would like to present the name of Mr. Henry Phillips of North Carlsbad to replace Mr. Carnohan on the Board. After discussion, no action was taken on the matter. I discussing the matter with Supt. Tucker, he felt it would be possible for him to assum I Upon motion by Director Coe, seconded by Director Greek, and unanimously carried, it was moved that Director Maerkle be appointed as Vice-president of the Board to fill the vacancy in office created by Mac Carnohan's resignation. Annual The Manager reported that the annual audit report for the fiscal year 1961-6; Audit is now completed and copies were mailed to each of the Directors for their 1961-62 review. After discussion, upon motion by Director Coe, seconded by Director accept the annual audit report covering the fiscal year 1961-62, as submitted by the auditing firm of Peat, Marwick, Mitchell and Company. Finances Upon motion of Director Maerkle, seconded by Director Coe, and unanimously of $56,918.60. The Manager informed the Board that a copy of the audit report has been filed with Maerkle, and unanimously carried, it was moved that the Board officially I carried, the Board ratified Checks No. 5200 thru No. 5215, in the amount I the County Auditor's Office, as required under the Government Code. Legal Counsel Swirsky presented for approval his statement in the amount of $575.00, covering legal services for the period October 17, 1962 thru December 1, 1962. After discussion, upon motion by Director Maerkle, seconded by Director Coe, and unanimousl: carried, the Board approved payment for these legal services in the amount of $575.00 The meeting was declared adjourned at 4:50 P.M. ATTEST : n. fk Secretary of the Board of Directors I I