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HomeMy WebLinkAbout1963-01-02; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATEI DISTRICT HELD ON JANUARY 2, 1963, AT 2:OO P.M. AT 2698 STATE STREET, CARLSBAD, CALIFOI The meeting was called to order at 2:03 P.M. by President Kelly with Directors Coe anc Maerkle answering roll call. Director Greek was present after 2:lO P.M. Also presenl were Acting-Manager Kubota, Engineer Short, Legal Counsel Swirsky and Office Secretar: Mr. Russell Grosse was present to assume his duties as Legal Counsel for the District Upon motion of Director Maerkle, seconded by Director Coe, and unanimously carried, tl minutes of the regular meetings of December 4, 1962, and December 18, 1962, were apprc with the following corrections. Motion approving payment to Schwabacher and Company ' show Director Maerkle as abstaining. Minutes of December 4, 1962, meeting to show Engineer Clayton as being absent from meeting. Motion appointing Director Maerkle as Uice-President to be included in final copy of minutes. Committee recommendation on payment to Legal Counsel Swirsky should be shown as $20.00 per hour. Reports of Engineer: Engineer Short informed the Board that his firm is in the process of getting quotati01 from firms for the telemetering control system and working on a proposal. He reported that a meeting has been scheduled for Friday, January 5, 1963, with enginl ing representatives from the agencies to continue discussions on the sewerage program Ordinance Legal Counsel Swirsky presented for the Board's review Ordinance No. 19, wh No. 19 was read in full. Upon motion by Director- Maerkle, seconded by Director COI said Ordinance No. 19 was passed by the following vote: AYES : DIRECTORS: Coe, Greek, Kelly, Maerkle I NOES : DIRECTORS : None ABSENT: Directors : None I.D. No. 3 Legal Counsel Swirsky reported that he had submitted the District's Pumping Station to Mr. Benton Caldwell of $150.00 for the easement for the I D. No. Pumping Station which involves approximately.173 acres. In response this offer, Mr. Caldwell came back with an estimate of $260.00 which he based on a pr of $1500.00 per acre. After discussion, upon motion by Director Greek, seconded by Director Maerkle, and unanimously carried, it was moved that the District accept this offer as submitted by Benton Caldwell. Lewis Legal Counsel informed the Board that the Lewis matter is coming up for Condemnation trial on the 4th of January to see whether any further negotiations can Suit worked out. In ztevi-ewing the file, he pointed out that the appraisal by Mr. Lewis's appraiser is listed as $12,700.00 and his Attorney has indic he might settle for about $9,000.00. The last District offer was $7500.00, plus the District doing the landscaping and running the overflow line, and he asked whether th Board had any feeling about making another counter offer at this time. After discuss the Board agreed to allow the Attorney to conduct some negotiations on an informal basis with an offer of $9,000.00, but indicated they would not want to go above this In connection with the Pace-Kelly Pipeline project, Legal Counsel reported that a spe project. Engineer Short reported he had delivered to Allan Kelly the easement documents, inclu the description for the pipeline which he constructed from El Camino Real to his home which is to be covered by a pipeline extension refund agreement. Squires Darn: The Manager reported the fill on the dam is now up to 490 feet, with 20 to go. He informed the Board that he has had no special request for a progress payment advance from R. E. Melbourne, but would like permission to poll the Board for approval should a request be forthcoming. release for Einer Brothers was prepared in reference to their final payment on the I Chlorination The Manager informed the Board that a letter has been received from by the Board, and stating that he anticipates he can finish the job Station Shelstead Brothers acknowledging the extensionof contract time authori in the time a1 lowed. The Manager presented for approval Progress Payment No. 3, listing a gross earnings of $24,177.91, less retention and previous payments, for a net amount due of $11,327.08. After discussion, upon motion by Director Coe, seconded by Director Maerkle, and I unanimously carried, the Board approved Progress Payment No. 3 in the amount of $11,3; to Shelstead Brothers. Piezometer Invoice No. 523, in the amount of $1500.00, as submitted by Soil Mechanic: Sys tem and Foundation Engineers for the final payment on the installation of the piezometer system for Squires Dam, was presented for the Board's approval. After discussion, upon motion by Director Greek, seconded by Director Coe, and unanimo carried, it was moved that the District make the final payment in the amount of $1500. to Soil Mechanics and Foundation Engineers for the piezometer installation. The Manager presented for the Board's information copies of a summary of the financial position for Improvement District No. 4, revised January 2, 1963, listing the actual and estimated expenditures for the project. A draft of the actual damages for enginee ing and inspection, and the price increase for water, was reviewed by the Manager and he informed the Board that these extra charges will total about $10,000.00 in recovera . monies under the Squires Dam contract. I.D. No. 3 The Manager reported that the District is now clear with Einer Brothers, Pace-Kelly &he Contractor for the project, and is ready to put together the final cc Pipeline estimates, complete the recordation of the easements, and go ahead with t preparation of the refund agreement on the pipeline. Water Service and Operations: The Manager informed the Board that at the Ellery Reservoir 8'' take-off the District t lost our 3rd plug valve due to malfunction of the tork valve, and in order to correct problem, it is planned to eliminate the automatic closing and opening valve and make a modification on a regulation valve we now have. A sketch of this proposal has been pr pared and the staff will proceed with this modification very shortly. Delinquent In regard to the delinquent water account for B.J.V. Farms, the Manager Account informed the Board that the District now has the meter, but on the advice the Legal Counsel we have not attempted to buy this meter from him. The staff is.attempting to find a buyer for Mr. Chewning for this meter and he will deal direct with them and then the District will extract their money. County Supt. Carnohan reported on the meeting which he attended at the County Water Ordinance offices concerning the proposed County Water Service Ordinance. No I decision was reached on the matter at that time, but it is planned to -have the matter debated at the next meeting of the Water Agencies Association. Water The Manager called the Board's attention to the fact that the new water rates .Rates now effective with the new year under the increase which was made by the Autk in the wholesale rate to the City under the current structure from $21.00 to $23.00, E the agriculture rate with an increase of $ .75, from $15.50 to $16.25. The Manager requested that the Board give consideration to their policy on irrigation reservoirs for the coming irrigation season as he has had inquiries from consumers who are getting ready to lease lands for the spring crops. After discussion, it was decid to wait until the dam is finished up before making a statement on this matter, as the Board would then be in a better position to know what the water program will be during coming irrigation season. The Manager informed the BoaEd that we are having problems with the Falcon pick-up and is in need of repairs. He pointed out that perhaps it could be kept in service for an year, or we can also see what can be done on the used-car mairket for a replacement. T staff is working on the matter and will come up with a program on the repairs or repla ment for this vehicle and report back to the Board. In accordance with this change, the District is proceeding with the increase I The Manager informed the Board that in going over the operations with the District SUI it is recognized that one of the problems in regulating the system is in knowing what going on at our main regulating reservoir at San Marcos, and that probably that one component on the telemetering system had proven valuable to us, He asked that the Bot consider the possibility of reactivating that one component, the signal from the Sant; Fe Tank to this office, if it is some minor item within the realm of $200.00 to $300.( After discussion, by mutual consent the Board authorized the Staff to proceed with tht reactivation of this program. Upon motion by Director Maerkle, seconded by Director Greek, and unanimously carried, the Board approved the payment of the annual membership dues in the amount of $250.00 to the Irrigation Districts Assoication. Notice has been received from the State Employees' Retirement System concerning a chal in the Social Security rate from 3.125% to 3.625% for both the employee and employer, for a total amount of 7.25%. I 1 The Manager reported he received a call from Mr. A. M. Brown of Ponto Farms and they 1 leased land in the Olivenhain Water District and want to take water service from our Line "C", since Olivenhain has no pipeline in that area. He was advised to work throl the Olivenhain District as the request should be made by their agency. Upon motion by Director Coe, seconded by Director Maerkle, and unanimously carried, ii moved that the Districr renew its compensation insurance for the next fiscal year and that the premium deposit in the amount of $400.00 be approved to the State Compensatic Insurance Fund. Finances: Upon motion by Director Greek, seconded by Director Coe, and unanimously $29,111.23 President Kelly explained that the Board had intended to authorize a Christmas bonus j the employees at their December meeting and had over-looked the matter. After discus: upon motion by Director Maerkle, seconded by Director Coe, and unanimously carried, il was moved that the Board authorize a check in the net amount of $20.00 for employees of standing with the District. Legal Counsel Swirsky called the Board's attention to the fact that with the vacancy ( the Board created by Director Carnohan's resignation, consideration should be given tc filling this positton, but the Board is under no specified time limit to make this appointment. There being no further business to come before the Board at this time, the meeting wa: declared adjourned at 4:OO P.M. carried, the Board ratified Checks No. 5261 thru No. 5282 in the amount of ATTEST : u rp.c.ll, Secretary of the Board of Directors I