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HomeMy WebLinkAbout1963-01-15; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT HELD ON JANUARY 15, 1963, AT 2:OO P.M. AT 2698 STATE STREET, CARLSBAD, CALIFORl President Kelly called the meeting to order at 2:OO P.M. with Directors Coe, Greek, and Maerkle answering roll call. Also present were Acting Manager Kubota, Legal Counsel Sw: Engineer Short and Office Secretary. Legal Counsel Grosse was present after 2:08 P.M. Reports of Legal Counsel: In regard to the easement for the line to the I. D. No. 3 Pumping Station, Legal Counse: Swirsky reported the he had written back to Benton Caldwell concerning the Board's acceptance of his offer on the easement, but no answer has been received. Nol answer has been received from the City on the %strict's request for a formal detailc annexation policy in connection with the sewerage program. Reports of Engineer: Engineer Short reported their firm is continuing the checking on the proposals for the telemetering system. A proposal was received yesterday from BIF Industries but they ha1 not had a chance to check it out. Squires Dam: The Manager passed copies of a preliminary estimate which has been compiled on the extr, costs incurred by the District on the Squires Dam project. After discussion on the man .Legal Counsel Swirsky suggested that these figures be submitted to Mr. Melbourne and ha. him attend the next meeting to attempt to reach an agreement on a formula for determini: the extent of the liquidated damages due under the contract. The Manager was instructec to submit these figures to Mr. Melbourne and to invite him to be present at the next me! to discuss the matter in detail. A schedule of the payments made to date on the projec and the amount of retention by the District was reviewed by the Board. After discussiol upon motion of Director Maerkle, seconded by Director Coe, and unanimously carried, it was moved that the Progress Payment No. 13, a total amount due of $31,526.55, be approvl payment, less the advance of $15,000.00, for a net amount due the Contractor of $16,526 Chlorination The Manager reported that the wrong valve had been shipped from the facto Station for the final installation at the Chlorination Station and there will be an additional delay in finishing the project. He pointed out that the co to make this valve exchange and complete the installation by that date. Upon the advic' the Legal Counsel, itkas agreed that the Board would take no action on the matter as th Contractor has made no formal request. Core Material The Manager informed the Board that the survey has been completed on the borrow area on the Dawson property and the final computation made on the quantity of core material extracted from that area. Based on this computation, a final payment in the amount of $106.30 is due for the difference between the estimated and ac quantities of 1,063 cu. yds. After discussion, upon motion by Director Maerkle, second Director Coe, and unanimously carried, it was moved that the final payment for core mat in the amount of $106.30 be made to Mrs. Ida Dawson. The Manager reported that an estimated total of 11,000 cu. yds. of core material were extracted from the Wilcox property borrow area during the month of December at the cont price of 20~ per cu. yd. for a total payment due of $2,200.80. Upon motion of Director Maerkle, seconded by Director Coe, and unanimously carried, it was moved that payment f8 I I completion time is up on the 19th, and it doesn't appear that it will be possible for t' this material be approved to the Wilcox firm in the amount of $2,200,00 I The Manager presented for payment Invoice No. 1331 in the amount of $1,640.00, submitte Benton Engineering for inspection services and laboratory work performed during the mon December. After discussion, upon motion by Director Coe, seconded by Director Maerkle, and unanimously carried, payment to Benton Engineering in the amount of $1,640.00 for services performed during the month of December, was authorized. Sewerage Engineer Short reported on the Committee meeting which was held with enginee Program ing representatives of the three agencies on the sewerage program. The Main annexation to the City as a condition of obtaining service from these facilities. In t regard he made a point that conditions for annexation must be made a part of the agreem Another fact that has been brought out is that the property owners of Improvement Distr point of the discussion was the City of Carlsbad's position of requiring No. U-7 will not be spending any bond monies for the facilities covered under the Joint Powers Agreement but will only be paying for the collection lines. Attention was called to a recent decision making it mandatory that a written notice be mailed to all land own of record in the formation proceedings for new improvement districts. An amended report on their sewerage program is being prepared by Buena and also a revised estimated breakd of costs, and the Committee will meet again in two or three weeks to go over the matter. Headquarters The Manager informed the Board that no response has been received on t Site Development District's application for federal funds for the District's Headquarte site development. During the discussion which followed, the Board reviewed the floor plan which was submitted and some material on Armco steel buildings. what type of building should be erected. Water Service and Operations: The Manager reported that the proposal for the Ellery Reservoir vault has been checked c thru Boyle Engineering and the parts will be coming up this Friday. It is estimated it cost approximately $100.00 to make this modification and it is intended to send the plug valve back to the factory and have it refurbished so that it can be sold, if possible. The Manager and Superintendent met with representatives from the Telephone Company to g( over the telemeteringsystem and they are going to reactivate just the component which will bring in a signal from San Marcos and then will wait for the entire new system befc doing any further work. In connection with the request from A. M. Brown for water service to lands in the Olive1 Water District, the Manager reported that a call has been received from Mr. Smith, the General Manager, and the Olivenhain District would like to enter into a transportation lands. In discussing the District's position in this matter, it was suggested by Direc. Coe that the District just serve the water direct to Mr. Brown's property rather than entering into such an agreement, as the District would be entirely responsible for the water service and maintenance of an adequate supply during the peak season. No further action was taken as Legal Counsel Swirsky advised the Board that the District should ha. a request from the Olivenhain District requesting that the District serve water thru ou: line before negotiating with Mr. Brown on the matter. The Manager informed the Board that the owner of the Vista Brick Company has made a pro: that he sell the District brick as payment for the delinquent accounts against that fin which total $370.88. Legal Counsel Swirsky recommended that the District not accept th offer as it is not a finished item, but that perhaps some money will flow in to pay the account if they are attempting to dispose of the bricks. The Manager informed the Board that the escrow proceedings have been closed on the Alla KElly easement and tank site hr I. D. No. 3. No pro-ration of taxes was made in the es he pointed out, and in discussing the matter with the Legal Counsel it was decided that the District should refund somemney back on the current taxes, as these taxes would nc have been billed if the escrow had closed out when it should. After discussion, upon motion by Director Maerkle, seconded by Director Coe, and unanimously carried, it was II that the Manager and Legal Counsel work out a formula for refunding the proration of fx the Allan Kelly easements. Director Kelly abstained. President Kelly informed the Board that in checking over the easement description on hj pipeline extension, he found that where is the pipeline is located there is now a porcf extension from the main house. After discussion, it was agreed to drop down the width the easement to 12 feet which will be sufficient for the District to get in and service I It was decided that the matter will be discussed later and a decision will be made as to agreement with this District to transport the water thru our system to serve Mr. Brown': I I the line. The easement document will be revised to reflect this change and the Legal Counsel will check it over. Appointment of The Board discussed the matter of appointing a new director for Divisj Director to fill the vacancy created on the Board by the resignation of Directc Carnohan. The name of Mr. Henry Phillips who resides in the North Cal Director Coe will contact him to see if he is interested in serving, and if he is agret will have him at the next meeting and he can take the oath at that time. area, was presented for consideration, and the Board agreed that he should be asked to I Retirement The Manager informed the Board that the retirement program was based on M System Tucker's participation, and with his resignation from the District, the matter is now quite complicated. The retirement office was contacted and their representative is making a field trip on the 24th or 25th and the Manager will wa and talk to him and let him set forth a program. Director Coe will also meet with him or this matter. In regard to the replacement of the Falcon Pick-up, the Manager reported that the Supt. has asked for bids from the local automobile agencies with the following bids submitted Vince Dixon Ford ($1,100.00 (plus $65.31) $ 1,165.31 Peterson Ford 1,212.34 Armstrong and Sims 1,219.54 Harloff Chevrolet 1,272.89 Weseloh Chevrolet 1,220.00 After discussion, upon motion by Director Greek, seconded by Director Coe, and unanimou carried, it was moved that the Districr replace the Falcon Pick-up and accept the low bid of $1,165.31 from Vince Dixon Ford. A premium notice has been received from McClellan Insurance for the office quipment and furniture, effective January 9, 1963. The Manager informed the Board that he has talke with Mr. McClellan and they will have it adjusted to a June 30th anniversary date to coincide with our other insurance policies. It was decided to delay action on a policy statement regarding the use of irrigation re voirs until the next meeting when the Board would be in a better position to establish time schedule as to when the dam can be used. Lewis Legal Counsel Grosse reported on the pre-trail which was held on the Lewis Condemnation'condemnation suit on January 4, 1963, He informed the Board that he had Suit talked to Mr. Lewis's Attorney, Mr. Jack Crumley, and he is very seriously acre. After discussing the demand by Mr. Lewis for $12,500.00, and the amount of court costs involved in bringing the matter to trial, it was agreed that another attempt shou be made to settle the matter. Bpon motion of Director Coe, seconded by Director Maerkl and unanimously carried, it was moved that the Board go into negotiations for the purch with the stipulation that if this figure is not satisfactory, then the matter be brough back to the Board for further consideration. Finances: Upon motion by Director Greek, seconded by Director Maerkle, and unanimous1 carried, the Board ratified Checks No. 5283 thru No. 5323, in the amount of $33,815.36, and Check No. 197 in the amount of $63.80. Legal Counsel Swirsky presented a statement for services performed during the month of December, 1962 for the Board's approval. After discussion, upon motion by Director Mae seconded by Director Coe, and unanimously carried, it was moved that payment be approve1 on this statement as presented by the Legal Counsel in the amount of $190.00. The moti was amended to change the amount to a total of $210.00, to include an amount of $20.00 adjust the amount of the retainer for the previous statement for the month of November. After discussion, upon motion by Director Greek, seconded by Director Coe, and unanimou carried, the Board approved apyment to Boyle Engineering in the amount of $852.50, cove the monumentation of reservoirs and pumping stations in I.D. No. 3. Upon motion of Director Greek, seconded by Director Coe, the meeting was declared adjou at 4:45 P.M. going to attempt to get severance damages on top of the fair market price I of the Lewis property not to exceed, at the present time, a $10,000,00 maximum figure, I ATTEST: - .. 1 /i' I/ J Kg,. &% / fC"/i. c-4- e-7 Secretary of the Board of Directors