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HomeMy WebLinkAbout1963-02-05; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTPICT HELD ON FEBRUARY 5, 1963, AT 2:OO P.M., AT 2698 STATE STREET, CARLSBAD, CALIFORNIA : The meeting was called to order at 2:03 P,M. by President Kelly with Directors Coe, Greek and Maerkle answering roll call. Also present were Acting Manager Kubota, Legal Counsel Grosse, Legal Counsel Swirsky, and Office Secretary. Mr. Henry Phillips was present for his appointment as Director for District 1. Appointment Director Coe informed the Board that he had contacted Mr. Henry Phillips of Director and he has agreed to serve on the Board representing District 1. Upon motion of Director Coe, seconded by Director Greek, and unanimously Carrie it was moved that Mr. Henry Phillips be appointed to the Board of Directors of the Carl2 Municipal Water Disgrict as a Director for Division 1. Legal Counsel Swirsky then administered the oath of office to Mr. Phillips who then took his place on the Board. Upon motion of Director Greek, seconded by Director Coe, and unanimously carried, the minutes of the regular meetings of January 3, 1963 and January 15, 1963, were approved as presented. Squires Dam: Mr. R. E. Melbourne was present at the Board's request to go over the matter of the actual costs of the District after the completion date as set forth in the contract. In stating his position, Mr. Melbourne pointed out that his costs for the project are up to $480,000.00 and there is probably about $20,000.00 involved in the additional wor to be completed. In analyzing the factors involved which contributed to these extra costs and delays in construction time, he called attention to the use of the five agenc inspection system which he felt made a very difficult situation. As a result of this inspection program, delays were brought about in the cleaning of the downstream abutmen the method of placing of the sand, and the method of watering the sand. Weather condit also contributed to the delays as the abutment clean up was very time consuming and, af one day of rain, it took 5 days for the clean up. Extra costs were also involved in th work on the access road and the stripping operation. He also pointed out that it was difficult $0 maintain production rate due to the restricted working areaad the difficu site conditions but in an effort to move the project along he had rented equipment and worked a lot of overtime. After discussion, Legal Counsel Swirsky reviewed the contract terms in regard to extra charges,and pointed out that if work was performed that was in addition to the over-all plans and specifications, or more stringent, such work should be taken into considerati It was the decision that the Contractor should submit a written list of the things whic were required over the plans and specifications or because of more stringent inspection and that this list would be considered by the Board in making their appraisal of the Contractor's obligation for extra charges. Reports of Legal Counsel: Legal Counsel Swirsky reported that no answer has been received on the Benton Caldwell easement for the I.D. No. 3 Pumping Station and that he had also tried to contact him by telephone. In connection with the Lewis condemnation suit, it appears that the matter may be sett: without going to court as Mr. Lewisis severing the trusts for his daughters and wants to get the suits settled and the titles. A meeting is scheduled with his Attorney nex. week. I The Savage easement has been returned and is in the process of being recorded, and thi; will complete the last easement for the Lyman line extension. San Marcos Legal Counsel Swirsky reported that an invoice has been r@&ived from Whi Contract Froehlich and Peterson in the amount of $1,602.97 for services rendered i: the investigation of the San Marcos Contract. He informed the Board that has asked them to verify the amount based upon hours, but the actual bill has not been received. It was his recommendation that the bill be approved for payment, subject to the proper billing being received before the check is issued. After discussion, upon motion by Director Greek, seconded by Director Maerkle, and unanimously carried, it wa I - moved that payment be authorized to White, Froehlich and Peterson in the amount of $1,602.97, subject to the submission of the proper billing and approval of same by Legal Counsel. Resolution Legal Counsel presented Resolution No. 169 for the Board's consideration, No. 169 which was read in full. After discussion, upon motion by Director Maerkl( by the following vote: seconded by Director Coe, the said Resolution numbered "169"waa adopted I AYES : Directors Kelly, Coe, Greek, Maerkle, Phillips NOES ! Directors t None ABSENT: Directors: None The Manager informed the Board that a call was received from Engineer..Short and he had an appointment with the Board of Supervisors and will be late. I.D. No. 3 The Manager informed the Board that in accordance with their instructions, a letter was forwarded to E. C. Collins, accepting his offer of $100.00 for the District to make the repairs on the line in I.D. No. 3 and request that payment also be submitted on the balance due on the plug valve. In answer to this proposal, Mr. Collins forwarded his check for the $100.00, along with a letter stating this was to pay the account in full. The Manager explained that the leak has been repaired and will cost the District approximately $40.00 and that perhaps the Dist could use the balance from the $100.00 to take care of the charge for the plug valve, which would involve only a difference of about $20.00. After discussion, upon motion by Director Coe, seconded by Director Greek, and unanimously carried, it was moved that the District accept the check submitted by E. C. Collins in the amount of $100 -00 as full and final payment of his account. Engineer Short arrived at 3:45 P.M. I.D. No. 2 The Manager reviewed the final progress payment schedule for the I.D. No. payment due the Contractor, John R. Davies and Son, in the amount of $18,139.59. After discussion, upon motion by Director Greek, seconded by Director Maerkle, and unanimous1 carried, it was moved that final payment in the amount of $18,139.59 be authorized to John R. Davies and Son for the Improvement District No. 2 project. Sewerage Engineer Short reported that since Buena turned down their bond issue they Program are attempting to get the Legislature to waive statutory requirements for 2 project, listing a total contract price of $150,563.66, with a final delay in submitting it again to the voters. No answer has been received from the City of Carlsbad on the District's request that they spell. out all terms of annexation, and it was decided that Legal Counsel Swirsky effort to get the matter underway. should draft up the conditions which were discussed by the original Committee in an I Headquarters The Board reviewed a preliminary plan for the administration building Development which was prepared by President Kelly, using as a basis the original out that this plan could probably be built on a modest scale for somewhere around $lo.( a square foot, or a total of $30,000.00. The Manager reviewed the informal figures he had secured on the erection of a steel warehouse building which would run about $5,1 on our slab. After discussion, it was agreed that the District should proceed with the program and plan a building program which could be financed with the District funds av: able. President Kelly appointed Directors Maerkle, Phillips and himself as a Building Committee to work with the Manager to develop some plans and make a report back to the Board at the next meeting. plan with some modifications. In discussing the matter it was pointed Water Service and Operations: I Service has been restored to the Autocon Telemetering System for about $300.00, the Mar reported, and we have worked out an agreement with the Telephone Company to check with them first before sending out our man. The Manager informed the Board that the modification on the regulating unit at the Ellery Vault has been completed for approximately $50.00 and we now have a surplus Torquemaster unit. Squires Dam The Manager reported that the Project Engineer had made the final Chlorination inspection on the Chlorination Station yesterday and checked those thin2 Station to be taken care of, but on the whole the project is completed. Progrec retention and prior payments, for a net amount due of $2,491.28, was reviewed by the Manager and recommended for payment. After discussion, upon..motion by Director Maerkle seconded by Director Coe, and unanimously carried, the Board approved pFyment to Shelstead Brothers for Progress Payment No. 4 in the aet amount of $2,491.28. The Manager informed the Board that the District has five delinquent accounts for the current billings, but only one account that we are concerned with. The Manager inquire1 as to the District's position in pulling the meters when it is impossible to collect thc accounts. Legal Counsel Grosse informed the Board that the District would have no righ pull the meters and that basically we would be leaving the atstrict open to legal actio: Olivenhain The Manager reported on the meeting which was held with the Engineering Water District Committee of the Olivenhain Municipal Water District, with President Kelly and himself in attendance, to discuss the transportation of water through the District's lines to service the A. X2 Brown farming venture. He reviewed the formal request which was submitted by the Olivenhain Board and informed the Board that the fee discussed for transporting this water was $500.00 per acre foot, plus the that the line would be connected at the end of Kaz Chino's line and therefore would inv a meter deduction to determine the water metered to Mr. Brown. In regard to the respon ity for the line, Mr. Brown has indicated he is willing to take the entire responsibili for the entire line. Legal Counsel will draw up the agreement covering this procedure for review by the Board at the next meeting. Inter-Connections President Kelly passed copies of material he prepared on a method of for Districts inter-connecting the various water agencies in the County to form a San Diego County Water Authority be asked to consider such a plan. Engineer Short poin out that there might be some technical problems involved due to restricted capacity of the different lines and the fact that certain areas are not in hydraulic balance and would require pumping. The Board agreed that such a plan has merit and it was decided to discuss the matter in more detail at the next meeting and get some definite ideas on how to proceed. The Manager reported that the District has had several requests for water service in to service these properties. Director Coe asked if the District would have any rights to draw water from the pipeliI: which Oceanside is buying from the San Diego County Water Authority, as the District previously had the right and could use it in an emergency. It was pointed out that as it now stands, the City of Oceanside will take the pipeline in total with no rights for any other user. It was agreed that the District should go on record on this matter anc have our representative to the Board, Supt. Carnohan, report at the next Water Authorit Board meeting and make an issue of it is it become necessary. Correspondence: Materials have been received from the Pic0 County Water District concerning the matter special districts versus the municipalities, requesting the District's support and participation in a program to gbtain the remedial legislation required. The material will be placed on file for the District's review. Payment No. 4, in the amount of $26 , 946 .OO for gross earnings, less I cost of the chlorination. In pointing out the proposed routing for this line, he expla net-work of all of the districts, with the suggestion that the I the I.D. No. 3 area and he is checking out the availability of an easement for a pipeli Letter submitted to State Assemblyman Hale Ashcraft, by Mr. Dave L. Caldwell, concernir I. the design and engineering on the- Shaw Reservoir, now under construction in the Rainbox Municipal Water District. Supt. Carnohan reported on a meeting which he attended on the proposed Flood Control D: and presented material for the Board's review. The matter is to be placed on the agenc for the next Water Agencies meeting for discussion by the various agencies. The Manager reported that Supt. Carnohan and Waterworks Operator John Henley have commc attendance at a waterworks training course at Palomar College which is scheduled for lr weeks. It was his recommendation that the District pay the registration fee for the course, which is $5.00 per person, and authorize their using the District vehicle for attending this course. After discussion, upon motion by Director Maerkle, seconded by Director Coe, and unanimously carried, it was moved that the District pay the registratj fees for this course and allow the use of the District vehicle for attending these clast Ratification Upon motion of Director Maerkle, seconded by Director Coe, and unanimou2 of Checks carkied, the Board ratified Checks No. 5324 thru No. 5343, in the amouni $22,469.29, and Check No. 198 in the amount of $852.50. Check No. 447 was ratified in the amount of $50,000.00 for transfer of inactive funds I for Improvement District No. 4 Legal Counsel Swirsky reported the he had just talked with City Manager Slater and he has not called his Committee together on the sewerage program because of Councilman from the other agencies. Legal Counsel Swirsky called the Board's attention to the fact that the election of officers is scheduled on the odd numbered years and the matter should be placed on the agenda for the next meeting. The meeting was adjourned at 5 :40 P.M. Bierce's illness, but will have his Comittee meet and then get together with the Commii ATTEST : I. a g. L Secretary of the Board of Directors I I