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HomeMy WebLinkAbout1963-02-19; Municipal Water District; MinutesI MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT HELD ON FEBRUARY 19, 1963, AT 2:OO P.M. , AT 2698 STATE STREET, CARLSBAD, CALIFORNIA : The meeting was called to order at 2:02 P.M. by President Kelly, with Directors Greek, Coe, Phillips and Maerkle (2:05 P.M.) answering roll call. Also present were Acting Manager Kubota, Engineer Short, Legal Counsel Grosse and Office Secretary. Reports of Legal Counsel: Legal Counsel Grosse reported that he and Mr. Swirsky discussed the matter of the Lewis cnndemnation suit with his Attorney, Mr. Crumley, and they feel confident that we now have a basis for settlement, although Mr. Lewis has not given a formal answer. The Attorney informed them that he will recommend that Mr. Lewis accept the last District of fer of $10,000 -00. Legal Counsel reported that the contract for the transportation of water for the Oliven' District has been prepared but that he hasn't had a chance to go over it with Paul Swir He reviewed briefly the contract terms and informed the Board that it will now be submi to the Olivenhain District. Squires Dam: In connection with our soil protection program for Squires Dam, the Manager reported th Director Maerkle has obtained information on a material which is being used in planting programs in place of straw. In checking with the Helix Irrigation District who had considered it for use on their dam, it was found that they had not used it as they felt it was too expensive. After discussion, it was agreed that the Manager should project to compare it with the cost of using the other material, and a decision will then be made as to which would be the most economical for the District. The Manager informed the Board that he has prepared a comparison of the original contra1 amount and the contract as it now stands for the Squires Dam project, although we still have to get the final quantities based on the finished contract. The original contract items were based on an amount of $408,295.00, and based upon the extra charges to date, now totals $431,600.00. He then recommended a progress payment be made based on gross earnings of $413,417.15, less retention and previously authorized payments, for a net earnings in the amount of $43,182.18. This amount, less the advance of $10,000.00, for a net amount due of $33,182.18, was reconmended to be the last payment until final completion of the project. After discussion, upon motionby Director Maerkle, seconded . Director Coe, and unanimously carried, it was moved that this Progress Payment No. 14 be approved for net earnings of $40,000.00, less the advance of $10,000.00, for a net amount due and payable of $30,000 .OO. Chlorination The Manager reported there had been damage to the Chlorination Station Station from the rains and the manhole had filled up with water. Mr. Shelstead had been called to go out and protect his work and had sealed the bottom of the manhole and the unit is now dry. The project has beengone over by the Design Engineer and the Manager and the job is completed with a couple of items and a little clean up, and Mr. Shelstead has requested that the Board approve the project in terms of getting the Noti of Completion filed for the 30-day waiting period. It was the Manager's recommendation that the District move with this step but will not pay the final ten per cent retention until these items have been cleaned up. Legal Counsel informed the Board that the Dist: cannot file a Notice of Completion unless the project is all finished as the Notice of Completion would not be effective. After discussion, upon motion by Director Maerkle, seconded by Director Coe, and unanimously carried, it was moved that the Engineer be authorized to file a Notice of Completion at the time the project is completed, subject to the Manager's approval, if the work is completed before the next meeting. The Manager presented for payment Invoice No. 1369, submitted by Benton Engineering, in the amount of $1,978.50, for work completed during the month of January and the first week in February. He pointed out that this is their last billing on the compaction wor: occurred to come down and go over the project with the State men. After discussion, up1 the costs for the remaining areas on the basis of straw, seed, and other costs, in orde I but there will be an additional charge as he called out Mr. Reamer when the storm damagl motion by Director Greek, seconded by Director Maerkle, and unanimously carried, it was moved that payment be approved to Benton Engineering for Invoice No. 1369, in the amount of $1,978.50. The Manager informed the Board that the Contractor has tested the pipeline, at the State at the test pressures and is not related to the moisture appearing on the upstream face of the dam. request, and the test indicated the pipeline is well within the limits of line loss The Manager informed the Board that the survey crew from Boyle Engineering wi I %:;rial be up next week to determine the final quantities on the core material from t Wilcox borrow pit. An estimate was submitted for the period January, 1963, f 11,000 cu. yds. but it was the Board's suggestion that payment be withheld until the final figures are available next week, at which time the final payment can be computed. Election President Kelly announced that the offices for the Board of Directors were of Officers open for nomination. Upon motion of Director Maerkle, seconded by Director Coe, Allan Kelly was nominated to serve another term as President. Upon motion of Director Coe, seconded by Director Phillips, and unanimously carried, it moved that the nominations be closed and Allan Kelly be elected President .' Upon motion by Director Greek, seconded by Director Phillips, and unanimously carfied, j was moved that Director Maerkle be nominated as Vice-president. Upon motion by Director Coe, seconded by Director Phillips, and unanimously carried, it moved that the nominations be closed and Fred Maerkle be elected Vice-president. Upon motion by Director Maerkk) seconded by Director Greek, and unanimously carried, it was moved that Richard R. Coe be nominated as Secretary. Upon motion by Director Greek, seconded by Director Maerkle, and unanimously carried, ii was moved that the nominations be closed and Richard R. Coe be elected Secretary. Upon motion by Director Coe, seconded by Director Madle, and unanimously carried, it wi moved that Wesley F. Greek, be nominated as Treasurer. Upon motion by Director Coe, seconded by Director Maerkle, and unanimously carried, it I I moved that the nominations be closed and Wesley I?. Greek be elected Treasurer. Upon motion by Director Maerkle, seconded by Dixector Coe, and unanimously carried, it I moved that Henry Phillips be nominated as Assistant Secretary. Upon motion of Director Coe, seconded by Director Greek, and unanimously carried, it wa! moved that nominations be closed and Henry Phillips be elected Assistant Secretary. Sewerage The Manager informed the Board that we are awaiting some detailed informatio~ Program from the City and no word has been received. Several inquiries have been rec by the District regarding the sewerage program. Headquarters The Manager reviewed a connnunication from the Housing and Home Finance Project Agency for an offer of the Federal Grant in the amount of $48,000.00 for the District's proposed Operations and Administrative Complex. A memoral submitted by the Building Committee was reviewed, setting forth their recommendations a] findings. After discussion, upon motion by Director Coe, seconded by Director Greek, and recommendations and that we proceed with the project with haste. Water Service and Operations: The Manager informed the Board that we have been having a problem with seepage into the vault at the pressure reducing station on El Camino Real, south of Palomar Airport, caul by surges from turning off the water too fast. The section around the vault has been paved to reduce the seepage into the vault. and unanimously carried, it was moved that the Board accept the Building Committee's pll I Santa The Manager reported we have come across the first act of vandalism at the Fe Tank Santa Fe Tank and some children have shot up the Chlorination Station. Sinc this area is not fenced, the Manager pointed out the District's liability in the event someone should be injured on the premises. After discussion, upon motion by Director Maerkle, seconded by Director Greek, and unanimously carried, it was moved tha the Manager be instructed to obtain bids for theikncing of the Santa Fe Reservcir. It was decided to fence only the Santa Fe installation until the growth of the areas where the other reservoirs are located creates the need for such fencing. The Manager reviewed the matter of the repair for the Santa Fe Tank and the recommendat by the Portland Cement Corp. that the District go in and sound the entire surface and repair the damaged areas. He explained that the staff had hoped to do this work during I the winter season this year but the water program has not slacked off to allow time for -.. this work. It was his suggestion, if the Board was agreeable, to invite local cement contractors to submit a gigure on a time and material basis for this repair work. Afte: discussion, it was decided to delay any further remedial work on the tank until next winter as it was felt that no urgency was involved in taking care of this repair. A request has been received from the Vista Sanigation District for the District to prov: water service to the Contractor during the construction of the pumping station near the Tri-City Hospital. Although the station lies in the Carlsbad Municipal Water District and also inside the City of Carlsbad, it could best be served from the City of Oceansidl line. It was agreed that the District should have a letter from the City of Carlsbad authorizing the District to furnish a retail connection within the City limits, and tha before any further action is taken, a formal request for such an arrangement should be submitted by the Vista Sanitation District. Inter-Connections Supt. Carnohan reported he had brought up the subject of the constr. for Districts of inter-connections for the districts within the San Diego County action was taken, It was suggested that the matter be brought up at the next Water Age Association meeting and the Manager was instructed to direct a letter to Mr. Nat Eggert President of the Association, asking that it be placed on the agenda for that meeting. The Manager informed the Board that we now have a need for 4 sump pumps for use in the vaults and these can be obtained at a cost of $51.50 each. After discussion, the Managt was authorized to proceed with the purchase of these pumps. Olivenhain The San Diego County Water Authority has been contacted for their approva: District on the District's agreement to transport water for the Olivenhain Districi and we have been advised that it will be handled on an administrative bas: and will require no formal Board approval. Retirement The Manager reported that we have received notice that the District is now Sys tem formally in the State Employees' Retirement System, which will take effect March 1, 1963. He called the Board's attention to a provision whereby any Water Authority at the regular meeting of the Authority Board, but I employee must enter the system if they serve one-half time, and explained that our participation was based on the three full-time employees. He requested, therefore, tha if it is agreeable with the Board, that he be placed on a contractual basis, effective March 1. By mutual consent the Board authorized this change. Announcement regarding a Water Law Symposium to be held on March 11, 1963, at the Ambas, Hotel in Los Angeles. Notice from the Irrigation Districts Association regarding Senate Bill No. 280, a bill wherein the Municipal Water District Act will be fortified so that its posture will not be changed when a district has annexations or complete envelopment by the City. Announcement of the 1963 Spring Convention of the Irrigation Districts Association of California to be held in Sacramento, March 27 to March 29, 1963. Ratification of Checks: Upon motion by Director Greek, seconded by Director Maerkle, a1 Unanimously carried, the Board ratified Checks No. 5344 thru Check No. 5388, : the amount of $36,837.89. An invoice from Boyle Engineering, in the amount of $70.56, for continuing work on the sewerage program was presented for payment. After discussion, upon motion by Director 4 Coe, seconded by Director Phillips, it was moved that this bill be authorized for payment to Boyle Engineering in the amount of $70.56. Four Ayes. Director Maerkle voting "Nd'. Motion carried. The meeting was closed at 4:40 P.M. and adjourned to Monday, February 25, 1963, at 2:OO P.M., at which time the Board will review proposals from architectural firms on the headquarters development program. I ATTEST: /13 . $A (//gce$?&c/ /(- 3 I"_:< Secretary of the Board of Directors I I