HomeMy WebLinkAbout1963-02-25; Municipal Water District; Minutes.'.
MLNUTES OF AN ADJOURNED REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL
WATER DISTRICT HELD ON FEBRUARY 25, 1963 AT 2:00 P.M. AT 2698 STATE STREET, CARLSBAD,
CALIFORNIA :
The meeting was called to order at 2:05 P.M. by President Kelly with Directors Greek,
Coe, Maerkle and Phillips answering roll call. Also present were Acting Manager Kubota,
Legal Counsel Grosse and Office Secretary.
Headquarters The Manager informed the Board that three proposals have been receivec
Site Development in response to our requests for architectural services for the
the basic services, and fees, were reviewed by the Board. Following are the firms
submitting proposals, and the fees for architectural services proposed:
I District's headquarters project. Copies of the proposals, outlining
Robert E. Melvin, AIA, Architect & Associates,
Escondido, California -- Basic fee of 7%, with the alternative that in the
event the District does not wish to have architectura:
supervision for subject project, the basic fee will
be reduced by 20%.
Paul and Allard, Del Mar, Basic fee of 8% of the construction cost, or
California $10 -00 an hour, whichever is less.
Richard B. Young, Oceanside, Basic fee of 7% of the cost of construction
California of that phase of the program designed by the firm.
During the discussion it was pointed out that the Building Committee had discussed
having the inspection program done by the Manager, which would reduce the fee submitted
by Robert E. Melvin by 20%, or a total of 5.6 percent of the cost of the project.
Legal Counsel Grosse brought up the point that the Federal regulations on the Grant
may require the architectural inspection in order to comply with their program on
monthly progress reports and contract administration. After discussion, upon motion
by Director Maerkle, seconded by Director Greek, and unanimously carried, it was moved
that the contract be given to Robert Melvin at the 7% fee, providing he is agreeable
to assuming the project at this fee.
The Manager presented for payment the billing in the amount of $197.66, submitted by Boy1
Engineering for the preliminary sketches for the headquarters project. After discussion,
from Boyle Engineering be paid. Four ayes - Director Maerkle voting ''no".
The financial aspects of the project were reviewed; namely (a) $10,000.00 of current
year's budget being allocated for the job, the District to secure $48,000.00 through a
bank loan, and the Federal Government's participation up to a maximum of $48,000.00.
Since at the time of the original application, only the local Security First National
Bank was asked to submit a general proposal, it was agreed that the Treasurer would
inquire of the other banking institutions as to proposals they would make for the
furnishing of up to $48 , 000 .OO .
It was agreed that the Manager and Legal Counsel would get together with the Architect
and ask him to proceed with preliminary sketches for the next meeting of the Board
and have a contract ready for execution.
Attention was called to the fact that there is a possibility of widening El Camino Real
and the Board agreed that this should be taken into consideration on the preliminary
plans and the building should be set back 20 feet to allow for future widening of the
I
upon motion by Director Phillips, seconded by Director Greek, it was moved that this bill
roadway.
I mere being no further business to come before the Board at this time, the meeting was
declared adjourned at 3 :15 P.M.
/- 9- i- I '! ,/ 1
President of the Board of Direct0 4/x2"a { 49, Qq
Secretary of the Board of Directors