HomeMy WebLinkAbout1963-03-05; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRI
HELD ON MARCH 5, 1963, AT 2:OO P.M. AT 2698 STATE STREET, CARLSBAD, CALIFORNIA:
The meeting was called to order at 2:OO P.M. by President Kelly with Directors Greek,
Acting Manager Kubota, Engineer Short, Legal Counsel Grosse, Superintendent Carnohan,
Mr.; Verle Schlack, and Off ice Secretary.
Upon motion of Director Maerkle, seconded by Director Greek, and unanimously carried, the
minutes of the regular meetings of February 5, 1963, and February 19, 1963, were approved
as written, subject to clarification on the matter of serving water to the Vista Irrigati
District which was discussed at the Meeting of February 19, 1963.
Maerkle, and Phillips answering roll call, Director Coe was absent. Also present were
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Bid Opening For :
Building Program
Loan
Sealed proposals submitted by Security First National Bank, and Bank
of America, were passed to the Legal Counsel for opening, at which
time he informed the Board that he had received a call from the First
National Bank in San Diego and they were confused on the terms of the
loan, but would like to submit a bid. He then advised the Board that the bid opening shc
be delayed. There was some discussion as to whether it was the Board's intention in pric
discussions to ask for sealed bids, or rather that proposals be requested on an informal
basis. After further discussion, it was agreed that the bids should be returned and that
the District let them know when the final cost figures are available on the project and c
determination can be made as to the amount of the loan required.
Headquarters The Manager reported that he and Legal Counsel Grosse had met with
Project Mr. Robert Melvin to discuss the project and his services. At that tj
Mr. Melvin brought up the fact that he had not included site developmt
in his proposal, nor had he intended to do any landscaping. He now has a new proposal ol
of the total cost which would include the site development and part of the landscaping.
Also, under this plan he will deduct the cost of the steel building from the total cost (
the project and will draw the floor plan on an hourly basis. Further discussion was deft
until Mr. Melvin's arrival later in the meeting.
Construction Program:
Squires Dam: The Manager informed the Board that preparations are now being made fc
final inspection this week on the construction work under R. E. Melbourne Cornpan:
and we have also requested the State allow the District to fill the reservoir and we hop4
to have approval by Friday. The State inspectors have been asked to look at the emergent
deteriorating, thus causing failure of the steel cable.
The Manager reported that Boyle Engineering has finished the cross-sectioning of the Wilc
borrow area and the final total extracted has been computed at 20,527 cu. yds., of which
prepayment has been made on 11,000 cu. yds., leaving a total due of 9,527 cu. yds., He
recommended that the final payment be made on this amount at the contract price of 20c PI
cu. yd. for a total amount payable of $1,905.40. After discussion, upon motion by Direc
Maerkle, seconded by Director Phillips, and unanimously-carried, it was moved that the
payment be authorized to the Wilcox interest in the amount of $1,905.40.
Chlorination The Manager informed the Board that Shelstead Brothers have finished . Station program and the Notice of Completion will be going in today for recor,
He pointed out there is some question as to who should sign the notic
it is usually done by the Engineer, but in this case it was prepared for the Manager's
signature. Engineer Short explained that under normal procedure when the District does
inspection, the District Manager or Inspector files the notice of completion. By common
consent, the Manager was authorized to sign the Notice of Completion for the Squires Dam
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flapper for the inlet-outlet line as it appears there could be a possibility of the bolt:
M Chlorination Station and proceed with the recordation.
Headquarters Mr. Robert E. Melvin, Architect, arrived at this time and submitted s
Project preliminary sketches on the administrative and operation facilities f
the Board's review. During the discussion on these plans, several PO
were brought up for adjustment in the preliminary planning. Among these items were, (a)
the enlargement of the shop building from 4,000 sq. ft. to 5,000 sq. ft., (b) the access
to the shop building and traffic pattern, (c) the type of roofing material and use of
exterior wall materials, (d) the alternative of having "terrazzofB throughout the buildin
(e) possibility of installation of only the ventilation duct system to accommodate an
air conditioning system, and (f) an appraisal of the parking needs to accommodate the
seating capacity of the public meeting room.
In discussing his fee, Mr. Melvin offered to do the rest of the site development under
the original proposal of 7% for the project, if the landscaping is handled by the
District. He explained that the cost of the warehouse building is to be excluded from
the project cost in computing his fee, as he anticipates it will only involve approximatc
6 hours at $10.00 for drafting up the interior of the building and any extra time requirc
such as supervision, will be charged at the rate of $10.00 per hour.
Considerable discussion was held concerning the question of whether the steel warehouse
building should be erected under the general contract for the project or that it be made
a special bid. The matter was analyzed as to the economical aspect and the administrati.
by Director Maerkle, seconded by Director Greek., and unanimously carried, it was moved
that the District let the general contractor build the warehouse building and that it be
included in one contract. The Manager will prepare material on the different types of
steel buildings available for the Board's consideration.
Squires Dam:
Planting The Manager informed the Board that he had worked up some figures for compar:
Program on the costs of completing the planting program at Squires Dam. In using thc
matting, the operation would require about 138 rolls for a cost of $2580.00.
In comparing it with the cost of the area already seeded, the cost was under $500.00 for
an acre, which would mean that the remaining 2.6 acres to be planted could be done for
about $1500.00. The Manager will proceed with the planting program and, at the Board's
suggestion, will also get a cost extimate and design for a sprinkler system for this are;
The Manager reported that Mrs. Dawson has contacted him and she is concerned about the
that the intent was not fulfilled. Legal Counsel will commence negotiations with her
on this matter. He also informed the Board that she is concerned with the soil erosion
and that he had explained to her that the District had done all of the things that the
Soil Conservation Service had suggested. In order to resolve the matter, the Manager
has asked her to enumerate the things she is concerned about and discuss them with the
Board.
Squires Dam The Manager informed the Board that the District has had an inquiry from a
Caretaker City Employee who, for family health reasons, had made application to the
City of Carlsbad for permission to move to Vista, and was refused on the
grounds that he must reskde within the City limits. In order to move inland as far as
possible, and yet retain his residency within the City, he has asked if the Board would
consider leasing a portion of the Squires Dam site, and in return for this service he
would assume some caretaker status. After discussion, the Board indicated they would be
receptive to such a program but that there would be a number of details which would have
to be worked out and given study before any decision could be made.
Sewerage In regard to the Improvement District No. U-7 sewerage program, the Manager
Program reported that he had contacted City Manager John Slater and he promised it
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and coordination aspects of the total project. After further discussion, upon motion
road easement that the District granted as it is not a usuable road easement and she fee
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will be a matter for the agenda at this evening's Council meeting.
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San Marcos County The Manager distributed copies of a memorandum setting forth certain
Water District matters which are pending with the San Marcos County Water District a]
the matters, a request from Mr. Henri Gauthey for relocation and enlargement of his serv
which is located,in the San Marcos County Water District, has pointed out the fact that
the issue of inter-play of water between the two Districts has never been resolved.
In discussing Mr. Gauthey's request, Engineer Short advised the Board against making any
"hot taps" on the main transmission line, as each tap creates a potential maintenance
problem. It was pointed out that a number of "hot taps" have already been made at vario
locations on the line but the Engineer emphasized that the line should be used as a
transmission facility, even if the District has to make a large tap and then parallel
should be resolved by the two Districts. He explained that one of
the main line with a distribution system,
After discussion, it was decided that the Manager should inform Mr. Gauthey that the
"hot tap" would not be permitted for this particular application and that the only
alternative would be to enlarge upon his existing service, or make a dry tap at an
existing 8-inch outlet located several thousand feet to the west of his service.
General Water Service and Operations:
The Manager reported that the need for fencing at the San Marcos Santa Fe Tank is becomi
more apparent as there has been another incident with shooters, and that he is working
On a fencing program for that facility.
San Diego County Superintendent Carnohan reported that the SDCWA are conducting a surv
Water Authority on the effects of Colorado River water, and that their Consulting
the District office last week and obtained information on our facilities.
In accordance with the Board's instruction at the last meeting, the Manager reported, a
letter has been forwarded to Mr. Nat Eggert, President of the Water Agencies Association
asking that the matter of inter-district connections be scheduled for discussion at the
next regular meeting of the group.
Announcement has been received on a public hearing which is scheduled for Wednesday,
March 1-3, 1963, on the San Luis Rey River Plood Control Development. District represent.
will plan to attend.
Peat, Marwick, The Manager reviewed the billing &or the 1961-62 annual audit and a
and Mitchell covering letter of explanation of the charges, which was submitted by
the firm of Peat, Marwick and Mitchell. After discussion, it was dec
to invite Mr. Joe McCarthey to attend the next regular Board meeting and discuss the
additional billing in more detail at that time.
Ratification Upon motion of Director Maerkle, seconded by Director Greek, and unanimous
of Checks carried, the Board ratified Checks No. 5389 thru Check No 5408, in the
transfer of inactive funds for Improvement District No. 4.
Headquarters Upon motion by Director Greek, seconded by Director Maerkle, and unanimous:
Pro j ec t carried, it was moved that the District retain Mr. Robert Melvin as the
architect for the headquarters project on a 7% fee basis, with the Districi
to do the landscaping.
The meeting was adjourned at 5:25 P. M.
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Engineers, Koebig and Koebig, who are conducting the survey, were at
I amount of $120,328.96, and Check No. 449 in the amount of $40,000.00, for
/Ad? f? a%
Secretary of the Board of Directors
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