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HomeMy WebLinkAbout1963-05-07; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON MAY 7, 1963, AT 2:OO P.M. AT 2698 STATE STREET, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:02 P.M. by President Kelly with Directors Greek, Cc Maerkle and Phillips answering roll call. Also present were Acting Manager Kubota, Leg; Counsel Grosse, Engineer Short, M. Ford, Blade-Tribune Reporter, and Office Secretary. Upon motion of Director Greek, seconded by Director Coe, and unanimously carried, the u minutes of the regular meetings of April 2, 1963, and April 16, 1963, were approved as presented. Squires Dam: The Manager reported that some surplus water was put in the Dam Saturday morning and it is filled about ten feet. He informed the Board that the "Notice of Completion" has bet filed on the project and was recorded last Friday, and the time is now operating. The Manager passed copies of a Summary Sheet of costs on the R. E. Melbourne Co. Contra( for Squires Dam, along with copies of a-.letter submitted by the Contractor offering suggestions for resolving the differences in determining the ultimate cost of the projec After discussion on the matters in question, the Engineer informed the Board that he fee it is a pretty fair offer from the Contractor and he recommended that the Board accept t offer. Upon motion of Director Coe, seconded by Director Greek, and unanimously carried settlement of the disputed amounts. The Manager pointed out that there is still the problem of the repair 6% the cattle guar and he informed the Board that he has asked the Contractor by letter to get in touch wit the property owners and work out a satisfactory solution. it was moved that the District accept R. E. Melbourne's compromise figure of $4,150.00 i I Squires Dam In regard to filling the Dam, the Manager informed the Board that repairs Operation are being made 6n the acqueduct and, therefore, all agencies are on a restricted flow for about two weeks, but after that, we will then step up our flow and start filling :the Dam. The Manager informed the Board that the installation of the sprinkler system has been completed and tested and he recommended payment be approved to Doyce Hedrick in accordar with the original quotation. After discussion, upon motion by Director Coe, seconded b: Director Maerkle, and unanimously carried, it was moved that payment be approved to Doyc Hedrick on invoice dated 4/30/63, for a lump sum amount of $2310.85, in accordance with original quotation. Piezometer Engineer Short read in full a letter submitted by William Wahler offering 1 Sys tern firm's services for an annual inspection and maintenance of the piezometer system at Squires Dam, at a proposed annual fee of $250.00. After discuss: upon motion by Director Greek, seconded by Director Coe, and unanimously carried, it wal moved that the District accept this service for a one year period and a decision will be made on renewal. Headquarters The Manager reported that the Plans and Specifications for the Headquarters Pro j ec t Project were completed and Director Maerkle made the choice on the deductix with the bid opening sheduled for May 27, at 3:OO P.M. Mr. Robert Melvin has submitted a request for payment under the terms of the contract for the total of 75% available on his fee, and the Manager informed the Board there is a net amount available of $1,572.9C After discussion, upon motion by Director Maerkle, seconded by Director Phillips, and ur mously carried, the Board approved payment of this amount to Robert E. Melvin. Sewerage The Manager reported that a letter has been forwarded to the City of Carlsbad Program explaining the meeting which was held with property owners of Impro't7ement accordance with the Board's instructions, Boyle Engineering has also been asked to submj a proposal on a reclamation study. alternates and the final documents were mailed to the HHFA last Thursday, I District No. U-7 concerning the City's proposal on the sewerage program. In Engineer Short presented for the Board's review copies of Boyle Engineering proposal for this program which outlined the various elements which are important to a study of I sewage disposal and waste water reclamation in Improvement District No. U-7, and offered to conduct a study of this scope at a cost of $3,850.00, to be completed within 75 days. After reading this proposal in full, Engineer Short also pointed out that their firm has just completed a study for the San Marcos County Water District and in the plan that age would come down either Encinas Canyon or to the south into Leucadis, thereby presenting possibility of Carlsbad working with that district in the sewerage program. In the dis- cussion which followed, it was the feeling of the Board that some answer should be recei from the City, before proceeding with a study on waste water reclamation, and that the matter of Boyle Engineering's proposal should be held over until the next meeting. Afte further discussion, upon motion by Director Greek, seconded by Director Phillips, and unanimously carried, it was moved that the Manager be instructed to address a letter to City of Carlsbad with the question "Would the City of Carlsbad agree to accept sewage fr basis, with payment on a contractual volume basis, on terms as set forth in the Joint Powers Agreement, excluding the annexation requirement?", and that an answer be request from the City for the first Board meeting in June. the Carlsbad Municipal Water District into their Joint Outfall System on a non-annexatic In connection with the sewerage program far I.D. No. U-7, Director Coe suggested that th Board should consider establishing a tax rate to pay for these studies, and the Board agreed that this would be the only fair way to take care of the expenses incurred in thi program. General Water Service: The Manager informed the Board that there has been a line failure in I.D. No. 2, and the was about a 90 foot section of 6" pipe lost. Since the Contractor's guarantee period wa still in force, John R. Davies & Son were contacted and they agreed to replace it with 8 steel line which was left from the Carrillo job, with the District furnishing the sectic pipe and the Contractor furnishing the labor and equipment, In estimating the cost of $50.00 worth of personnel time involved for the services of John Henley, and approximate $189.18 worth of pipe. San Marcos County The Manager requested authority to work with the Legal Counsel in Water District drafting up a bona fide agreement on the procedure to cover the %xi deliveries" of water with the San Marcos County Water District. By mutual consent the Board authorized the Manager to work with the Legal Counsel on this matter. San Diego County Superintendent Carnohan reported briefly on the activities of the San Water Authority Diego County Water Authority concerning the Feather River project. Telemetering The Manager reported that the Helix Irrigation District has been contc Sys tem and they extended an offer to District representatives to come aboard tentatively set up for Monday, May 13, and the group will plan to leave our office at making this replacement, the Manager informed the Board, there would be about $25 ,OO to I look over their telemetering system. An inspection trip has been WOO P,M, Engineer Short explained that he and the Manager had discussed the matter of specificat: for a telemetering system for the District, as there seems to be some confusion among tl: suppliers as to the type of program they should include in their proposals. After dis- cukkion, it was agreed that the Engineer should get together with the Manager and Super: dent and write a specification for the system. 1963-64 In regard to the budget for the 1963-64 fiscal year, the Manager PO: Budget Preparation out he feels there will be another scope of operations before the District with the new headquarters facility and the operation of thc dam and that he would like to have a Committee commence study on the budget matters. President.Kelly appointed Directors Coe, Phillips, and Maerkle to serve as a Budget Corn mittee, and it was decided that a meeting of the committee would be arranged in the nea: future. Inter-District The Manager informed the Board that the matter of inter-district connc I Connect ions was referred to the Water Agencies Association for discussion, but at last meeting they had Willie Warne on the program and could not placc on the program at that time, and he asked how the Board wished to continue the matter. discussion, the Manager was instructed to arrange for discussion of the matter at the nc Water Agencies Association meeting. Notice has been received from the County Planning Commission on a public hearing schedul for May 24, 1963, at 2:00 P.M. on the request of the Palomar Memorial Park Assn. to pen the establishment of a cemetery in the San Marcos area. Legislative Activity Letter dated May 3, 1963 from the Irrigation Districts Association has been received and placed in file for Directors review. County Water A copy of a letter from the Rincon de Diablo Water District has been Service Ordinance received concerning the subject ordinance urging that such apply onl! to small water systems. I Third Quarter The financial reports for the third quarter were submitted for the Boa] Reports review and will be discussed in detail during the budget preparation. Annual Audit The Manager called the Board's attention to copies of a proposal on thc Director. Director Coe offered the suggestion that the District set up some standards : the auditors to work with and solicit proposals from other firms in San Diego County. , discussion, by mutual consent Director Coe was authorized to proceed with such a progra~ and to request proposals for the next meeting. Ratification Upon motion by Director Maerkle, seconded by Director Phillips, and of Checks unanimously carried, the Board ratified Checks No. 5506 thru No. 5526 annual. audit submitted by Eager and Carroll which were mailed to each the amount of $28,631.81. Boyle Engineer Short presented for approval an invoice from Boyle Engineering Engineering covering services performed for the period October 26, 1962 thru March 27, Invoice in the amount of $1592.50. After discussion, upon motion by Director Coe, seconded by Director Greek, and unanimously carried, it was moved that the Board approve payment of this bill subject to the Manager's review and approval. Direc Maerkle requested that his vote be recorded as "No". There being no further business to come before the Board at this time, the meeting was I declared adjourned at 4:37 P.M. h/L2 *aL45'7 LP / W?L& Pre%ident of the Board of Dire &?i!;i"L"~ x ) , [z' 4" Secretary of the Board of Directors I