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HomeMy WebLinkAbout1963-05-21; Municipal Water District; MinutesMINUTES OF. A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT HELD ON MAY 21, 1963, AT 2:00 P.M. AT 2698 STATE STREET, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:03 P.M. by President Kelly with Directors Coe, Grc Maerkle and Phillips answering roll call. Also present were Acting Manager Kubota, Legal Counsel Grosse (2~15 P.M.), M. Ford, Blade Tribune reporter, and Office SecretarJ Headquarters The Manager brought the Board up to date on the Headquarters Project anc Project informed them that the District is now on schedule and the bid opening i set for 3:OO:._P.M. on Monday, May 27, 1963. He pointed out that several items have come up since the plans went out to bid which involved several change orders Most of the changes centered around the warehouse building, raising the ceiling for mor clearance, a change in the design of the doars, and the inclusion of a 15th deductive alternate to cut out 40% of the floor area of the shop building, in the event the bid i over the project budget. In discussing the need for a flag pole and flags, it was agre that the members of the Board will provide these and each member indicated his contribc to the installation. Financing In regard to the financing program for the project, the Manager informed tk Board that O'Melveny and Myers have turned down the resolution authorizing the borrowing of funds and Legal Counsel Grosse is to have a revised resolution for the Board ' s adopt ion, I The Manager presented for the Board's approval an invoice in the amount of $339.87 fron Palomar Blueprint for the plans and specifications for the project and explained that under the Architect's contract this is a proper charge to the District. After discussi upon motion by Director Coe, seconded by Director Maerkle, and unanimously carried, it was moved that payment be approved to Palomar Blueprint in the amount of $339.87 for plans and specifications for the Headquarters Project. I Squires The Manager reported that the District is now using the dam on the limited basi formed the Board that fifteen days have lapsed of the lien period and the Legal Dam authorized by the State. In regard to the R. E. Melbourne Co. contract, he in- Counsel had previously advised that the District could release to him a portion of the retention, if no claims had been received. After discussion, upon motion by Director Maerkle, seconded by Director Phillips, and unanimously carried, it was moved that the amount of $28,474.04 be released to the R. E. Melbourne Company with the District retai $20,000.00 until expiration of the lien period. In order to complete the project and the State requirements, the Manager informed the Board ik is estimated the following expenditures will be involved: (1) to protect the cable and winch assembly will involve the installation of some 2" galvanized pipe at a cost of approximately $150.00, (2) to pave the crest of the dam and the road on the dow stream face of the dam with a cold road oil mix will cost approximately $1250.00 for th material delivered to the site and $200.00 to $300.00 for equipment and labor, for a local contractor to handle the job. After discussion, upon motion by Director Greek, seconded by Director Coe, and Unanimously carried, it was moved that the Board allow th Manager to proceed with the improvements required by the State and it be left to his judgment to complete them at the best possible price. Reports of Legal Counsel: Legal Counsel informed the Board that O'Melveny and Myers have asked fa some changes i the wording of the resoliltion authorizing the borrowing of funds for the Headquarters Project and also certifications on the assessed valuations of the District from the Cou of San Diego. After discussion, upon motion by Director Greek, seconded by Director Maerkle, and unanimously carried, it was moved that Resolution No. 172 be rescinded. Upon motion by Director Maerkle, seconded by Director Phillips, and unanimously carried it was moved that the District accept the offer of the Bank of America National Trust and Savings Assockation, Oceanside Branch, for a loan of $48,000.00, at the rate of 2.6; per cent per annum for a period of 5 years. Resolution Legal Counsel presented Resolution No. 173, A RESOLUTION OF THE BOARD No. 173 OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT AUTHORIZING THE THOUSAND DOLLARS ($48,000.00) FROM THE BANK OF AMERICA NATIONAL TRUST AND SAVINGS ASSOCIATION, OCEANSIDE BRANCH, AT THE RATE OF 2.68 PER CENT PER ANN" FOR A PERIOD OF FIVE YEARS. Upon motion of Director Maerkle, seconded by Director Coe, the said Resolut No. "173" was adopted by the following vote: PRESIDENT AND TREASURER OF SAID DISTRICT TO BORROW THE SUM OF FORTY-EIGHT I AYES: Directors Kelly, Coe, Greek, Maerkle, Phillips NOES: None ABSENT : None Lewis Legal Counsel reported that he and the Manager got together and attempt4 Condemnation to work out a landscaping plan for submission to Mr. Lewis' Attorney. Suit In measuring the overflow drain line required, this will involve about or trees estimated at approximately $1800.00. He pointed out that Mr. Lewis is not so concerned with the specific improvements as with establishing a value on the land and would perhaps be receptive to some figure without specific improvements. After discussi upon motion by Director Greek, seconded by Director Phillips, and unanimously carried, it was moved that the District authorize improvements on the site up to $3,000.00, whicl shall include the drain line and limited landscaping. Sewerage The Manager informed the Board that no response has been received from the Program City of Carlsbad but that he had talked briefly with City Manager Slater contact him since then. Telemetering Mr. Maurey Ford, representing Boyle Engineering, reported that he and at length this morning. He briefly reviewed the proposals which have 400 feet of line at $6.00 per foot for a total of $2400.00, with fencing last Thursday and his reaction was negative and he had not been able to Sys tem the Manager had met and discussed a telernetering program for the Distrit I been received for controlling the Squires Dam valve with relation to the Santa Fe Resen from the Bristol Company and BIF Industries. In discussing the possibility of modifyin! the Autocon System, Director Maerkle reported on the inspection of the telemetering sysl at the Helix Irrigation District and pointed out the fact that they had had two Autocon systems and had junked them to go to BIF equipment. After discussion, upon motion by Director Coe, seconded by Director Phillips, and unanimously carried, it was moved that the District settle on the BIF equipment at the present time and negotiate for the installation of the controls for Squires Dam Valve Station and the Santa Fe Tank complete, including indicator and controls. General Water Service and Operations: The Manager reported that we are now into the piezometer system reading program on the Squires Dam, and also that he had had the State and County Health Depaltment officials out to the Dam for their inspection of that facility. I.D. No. 2 The Manager reported that he has had Mr. Parks from the Escondido Mutual W4 Tank Company over to check the cathodic protection system on our I.D. No. 2 tan1 for corrosion control and he found that the system was way out of balance < suggested that we have it checked out by Mr. Otto Waters who is the Corrosion Engineer for the City of San Diego. After discussion, it was agreed that the Manager should con Mr. Waters and discuss our problems with them and the fees involved. Announcements : Letter and bulletins from the Irrigation Districts Association concerning legislation and the protection of special districts. I Inter-District The Manager informed the Board that the letter has been forwarded to Connections Mr. Nat Eggert, President of the Water Agencies Association, on the matter of presentation of the subject of inter-district connections at the next regular meeting of that association. In regard to the easement for the Lyman Line Refund Agreement, the Manager informed the Board that the easement has been recorded and the payments have been released on this agreement. Easement - San Diego The Manager presented a formal request from the San Diego Gas Gas & Electr-fc Co. and Electric Company for a 12-foot gas line easement in the area I. D. No. 2 of the District's I.D. No. 2 "D" Reservoir. In considering this could be used as a matter of negotiations for power to the Lewis property for the I.D. No. 3 Pumping Station. After discussion, upon motion by Director Greek, seconded by Director Coe, it was moved that the District allow the San Diego Gas and Electric Compan; an easement €or an amount not to exceed $400.00. Two Ayes. Three Noes - The motion failed. Upon motion of Director Maerkle, seconded by Director Phillips, it was moved that the District allow the granting of the easement for $600.00 and waive the refund due on the other easement. The motion carried unanimously. In requesting payment for this easement it was the Board's intent to recover the amount District made in 1958. After reviewing the easement document, the Board decided that th Grant of Right of Way should have deleted from its legal language the clause prohibiting the erection of buildings, plants or trees, or other such activities in the proposed rig of way. Flood Control The Manager informed the Board that a letter has been received from Program Assemblyman Ashcraft substantiating Senator Shrade's response to the current session. San Marcos County The Manager reported that Mr. Kato who farms a portion of the Mead101 Water District lark Ranch has applied to the District for permission to go ahead on meter basis on the informal program with the San Marcos County Water District, subject to the ratification of the agreement by both Boards. Ratification Upon motion by Director Maerkle, seconded by Director Greek, and unanimo of Checks carried, the Board ratified Checks No. 5527 thru Check No, 5569 in the request, it was pointed out that the granting of this easement of $393,75 which is the amount of refund due under the line extension agreement which th District that no legislation on flood control will be enacted during the 1 amount of $31,896 -87. Annual Director Coe reviewed a draft of a proposal to be submitted to a selected g Aud it of auditing firms on the annual audit. By common consent the Board authori the Manager to proceed with the mailing of these proposals and a covering 1 Upon motion of Director Greek, seconded by Director Maerkle, the meeting was closed at 4:40 P.M. and adjourned until May 27, 1963 at 3:OO P.M., at which time the bids will be accepted on the Headquarters Project. d%, a- ) d i i I wJ /; ,, R. 'r A President of the Board of Dyrec)!ors I ,//dU p, L* /fJ Secretary of the Board of Directors