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HomeMy WebLinkAbout1963-06-04; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MLTNICIPAL WATER DISTRICT HELD ON JUNE 4, 1963, AT 2:00 P.M. AT 2698 STATE STREET, CARLSBAD, CALIFORNIA: President Kelly called the meeting to order at 2:03 P.M. with Directors Coe, Greek, Phil and Maerkle answering roll call. Also present were Acting Manager Kubota, Engineer Shor (2:05 F.M.), Legal Counsel Grosse (2:07 P.M.), Blade Tribune Reporter, and Office Secret I Upon motion of Director Greek, seconded by Director Phillips, and unanimously carried, t minutes of Adjourned, Regular Meeting of April 23, 1963 and Regular Meeting of Hay 7, 196 were approved as presented. Headquarters The Manager informed the Board that all of the materials has been turned Pro j ec t on the bid opening for the Headquarters Project and that he was in touck. with the HHFA as late as yesterday by telephone. It was their recommend by telephone that if the Board sees fit to make the award of the contract, this could be subject to the final approval as it will come to the District from San Francisco. A nig telegram was dispatched last evening with the additional information which they requeste One other item was the fact that they want some assurance that the District has funds to equip the building so it is useful, andithey accepted our verbal agreement that we will budget for these items. Resolution Legal Counsel read in full a resolution entitled "A RESOLUTION OF THE BOARD No. 174 OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT ACCEPTING BID OFFER A WITH SUCCESSFUL BIDDER, SUBJECT TO THE APPROVAL OF THE HOUSING AIWHOME FINANCE AGENCY, After discussion, upon motion by Director Maerkle, seconded by Director Phillips, the sa resolution numbered "174" was adopted by the following vote: AUTHORIZING OFFICERS OF SAID DISTRICT TO ENTER INTO CONSTRUCTION CONTRACT AYES: Directors: Kelly, Coe, Greek, Maerkle, Phillips NOES : Directors : None ABSENT: Directors: None I In regard to the borrowing of funds from Bank of America for the Headquarters Project, Legal Counsel reported that the legal proceedings have been completed and the funds shou be available very shortly. President Kelly displayed samples of ceramic lettering which are available by special or from a Mrs. Loring in San Diego who designs and makes ceramic signs for professional bui After discussion, the Board agreed on the use of the initials CMWD in ceramic lettering. Upon motion by Director Greek, seconded by Director Maerkle, and unanimously carried, it was moved that President Kelly be authorized to contact Mrs. Loring and have these lette prepared at a figure not to exceed $225.00. Reports of Legal Counsel: Legal Counsel informed the Board that the. :negoCiationsLon.-the,Lidii Land Case (Lewis) hav been completed and it is just a matter of getting the documents signed and the improveme can be done at lour liesure. . Squires Engineer Short informed the Board that there seems to be some problem in reachi Dam and asked if the Board would consider appointing a committee to set in with the Manager and Engineer on this matter and report back to the Board. After discussion, Directors Coe, Maerkle, and Phillips were appointed as an arbitration committee and a meeting was scheduled for Friday, June 7, at 3:OO P.M. Since the members of this commit DaIU an understanding with the Manager in connection with the final work on Squires I are also on the Budget Committee, it was decided to meet at 2:OO P.M. for discussion on budget. The Manager submitted a final summary sheet on the Squires Dam Project in connection wit the R. E. Melbourne Company contract and informed the Board that all of the funds have b released but the $20,000.00 for retention and the lien period will be up next Saturday, June 8, 1963. After discussion, upon motion by Director Greek, seconded by Director Mae and unanimously carried, it was moved that subject to his agreement to the appropriate release clauses, and with the approval of the Manager and Legal Counsel, that the Board authorize the release to the contractor of the $20,000.00 at the expiration of the lien period. The Manager reported that the galvanized pipe has been installed to protect the cable and winch assembly at the dam and also the paving of the crest of the dam has been fini The State representatives are scheduled to make another inspection tomorrow and it is hoped that authorization will be forthcoming to fill up to elevation 505. Sewerage A report was given by the Manager on the recent meeting with the Sewerage Program Committee from the City of Carlsbad. In the latest discussions, the City c Carlsbad has not altered its original proposal for participation in the Joj Facilities and want to proceed with annexation of the property involved as a condition using the facilities. It was also brought out that the City is incorporating water reclamation in their plans for the disposal plant, which would place the District in th position of bidding against the City in obtaining a commitment from one of the flower growers in the area who could provide storage and utilize all of the reclaimed water sh the District decide to build a plant. The City Committee indicated that the City would prefer that the District not build its own plant, and this mi@it:be .a'co.hsideration of joining on an equal basis. Following the meeting of the two committees, the City Commi will report back to the Council with their recommendations and the City Council will th respond to the District's request for a decision on the matter. After discussing the possibility of the San Marcos County Water District participating a joint line down Encinas Canyon, it was decided that the Manager should make contact a San Marcos on this matter before the City Council meeting this evening and the Manager President Kelly will plan to attend the meeting 2or discussion of the sewerage program. San Marcos Director Phillips informed the Board that the San Marcos Board is still cor Pipeline sidering the matter of the line purchase but have kept postponing it and bringing it up at the next meeting and, as yet, have reached no definite decision. Telemetering The Manager reported that the Staff has had two meetings with Boyle Sys tem Engineering on the telemetering system and they are now down to the fin I decision just with the one control, and can get the component ordered. General Water Service The Manager informed the Board that the appraiser was in on th I and Operations property involved for right of way for the construction of the new Freeway and in checking over the maps, it appears there wi be a new complex of roads in the southern area of the District which may involve reloca of District lines. Pace-Kelly Copies of the Final Report on the Pace-Kelly Pipeline Extension Project wer Pipeline submitted for the Board's review, listing total costs at $13,786.47, with contribution in the amount of $7,486.47. He pointed out the project costs were origina set up to be borne on a 50-50 basis by the property owners and the District, and that t difference could either be paid from the I.D. #3 funds, or could be deducted from the amount to be refunded on the pipeline under the pipeline agreement. After discussion, upon motion by Director Maerkle, seconded by Director Phillips, and unanimously carried it was moved that the balance of $7,486.47 be taken out of the I.D. No. 3 Bond Construc Fund and let it go on that basis. cash deposits by property owners of $6,300.00, leaving a proposed District Resolution Legal Counsel presented Resolution No. 175, A RESOLUTION OF THE BOARD OF No. 175 DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT AUTHORIZING THE ESTABLIS IN ITS NAME A DEPOSIT ACCOUNT WITH THE BANK OF AMERICA NATIONAL TRUST AND SAVINGS ASSOCIATION, TO BE DESIGNATED AS THE "HEADQUARTERS CONSTRUCTION FUND ACCOUNT". Upon motion of Director Maerkle, seconded by Director Greek, and unanimously carried, the said Resolution numbered "175" was adopted by the following vote: AYES : Directors Kelly, Coe , Greek, Maerkle, Phillips I NOES: None ABSENT : None I San Diego Gas Mr. Frank De Vore of the San Diego Gas and Electric Company & Electric Co. appeared before the Board to discuss the request by his firm for Easement - I.D. No. 2 a power line easement at Reservoir ''Dl', which the District agree to, subject to the District receiving a lump sum payment of $600 and the deletion of certain legal language in the Grant of Right of Way document. He explained that his firm has agreed to take out the restrictive clause, but that they can pay for this type of right of way, and to get service to this customer by any other rout District has encountered in right of way matters involved in having the SDW Co. bring power line to the I.D. No. 3, Unit "B" Pumping Station, Mr. De Vore agreed to look into matter and see if something can be done to expedite the matter. The Board decided that further action would be taken on the easement at Reservoir "D", pending a response from SDG&E Co. on the matter of power to the Line "Btr Pumping Station. would greatly increase the cost to the customer. After reviewing the problems which the Inter-District The Manager informed the Board that arrangements have been made to hav Connections the matter of inter-district connections discussed at the next regular meeting of the Water Agencies Association to be held on July 18, and a. informational bulletin is being prepared for distribution to all member agencies. After discussion, upon motion by Director Maerkle, seconded by Director Phillips, and unanimou carried, it wascmoved that the District go ahead and get these informational bulletins out to all member agencies. Ratification Upon motion of Director Greek, seconded by Director Coe, and unanimously of Checks carried, the Board ratified Checks No. 5570 thru No. 5584 in the amount transfer of inactive funds for Improvement District No. 4. Upon proper motion, the meeting was declared adjourned at 4:25 P. M. of $31,246.33, and Check No. 450 in the amount of $50,000.00 for the I %02k-( /, E&> Secretary of the Board of Directors I I