HomeMy WebLinkAbout1963-06-04; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MLTNICIPAL WATER
DISTRICT HELD ON JUNE 4, 1963, AT 2:00 P.M. AT 2698 STATE STREET, CARLSBAD, CALIFORNIA:
President Kelly called the meeting to order at 2:03 P.M. with Directors Coe, Greek, Phil
and Maerkle answering roll call. Also present were Acting Manager Kubota, Engineer Shor
(2:05 F.M.), Legal Counsel Grosse (2:07 P.M.), Blade Tribune Reporter, and Office Secret
I Upon motion of Director Greek, seconded by Director Phillips, and unanimously carried, t
minutes of Adjourned, Regular Meeting of April 23, 1963 and Regular Meeting of Hay 7, 196
were approved as presented.
Headquarters The Manager informed the Board that all of the materials has been turned
Pro j ec t on the bid opening for the Headquarters Project and that he was in touck.
with the HHFA as late as yesterday by telephone. It was their recommend
by telephone that if the Board sees fit to make the award of the contract, this could be
subject to the final approval as it will come to the District from San Francisco. A nig
telegram was dispatched last evening with the additional information which they requeste
One other item was the fact that they want some assurance that the District has funds to
equip the building so it is useful, andithey accepted our verbal agreement that we will
budget for these items.
Resolution Legal Counsel read in full a resolution entitled "A RESOLUTION OF THE BOARD
No. 174 OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT ACCEPTING BID OFFER A
WITH SUCCESSFUL BIDDER, SUBJECT TO THE APPROVAL OF THE HOUSING AIWHOME FINANCE AGENCY,
After discussion, upon motion by Director Maerkle, seconded by Director Phillips, the sa
resolution numbered "174" was adopted by the following vote:
AUTHORIZING OFFICERS OF SAID DISTRICT TO ENTER INTO CONSTRUCTION CONTRACT
AYES: Directors: Kelly, Coe, Greek, Maerkle, Phillips
NOES : Directors : None
ABSENT: Directors: None I In regard to the borrowing of funds from Bank of America for the Headquarters Project,
Legal Counsel reported that the legal proceedings have been completed and the funds shou
be available very shortly.
President Kelly displayed samples of ceramic lettering which are available by special or
from a Mrs. Loring in San Diego who designs and makes ceramic signs for professional bui
After discussion, the Board agreed on the use of the initials CMWD in ceramic lettering.
Upon motion by Director Greek, seconded by Director Maerkle, and unanimously carried, it
was moved that President Kelly be authorized to contact Mrs. Loring and have these lette
prepared at a figure not to exceed $225.00.
Reports of Legal Counsel:
Legal Counsel informed the Board that the. :negoCiationsLon.-the,Lidii Land Case (Lewis) hav
been completed and it is just a matter of getting the documents signed and the improveme
can be done at lour liesure.
. Squires Engineer Short informed the Board that there seems to be some problem in reachi
Dam and asked if the Board would consider appointing a committee to set in with
the Manager and Engineer on this matter and report back to the Board. After discussion,
Directors Coe, Maerkle, and Phillips were appointed as an arbitration committee and a
meeting was scheduled for Friday, June 7, at 3:OO P.M. Since the members of this commit
DaIU an understanding with the Manager in connection with the final work on Squires
I are also on the Budget Committee, it was decided to meet at 2:OO P.M. for discussion on
budget.
The Manager submitted a final summary sheet on the Squires Dam Project in connection wit
the R. E. Melbourne Company contract and informed the Board that all of the funds have b
released but the $20,000.00 for retention and the lien period will be up next Saturday,
June 8, 1963. After discussion, upon motion by Director Greek, seconded by Director Mae
and unanimously carried, it was moved that subject to his agreement to the appropriate
release clauses, and with the approval of the Manager and Legal Counsel, that the Board
authorize the release to the contractor of the $20,000.00 at the expiration of the lien
period.
The Manager reported that the galvanized pipe has been installed to protect the cable
and winch assembly at the dam and also the paving of the crest of the dam has been fini
The State representatives are scheduled to make another inspection tomorrow and it is
hoped that authorization will be forthcoming to fill up to elevation 505.
Sewerage A report was given by the Manager on the recent meeting with the Sewerage
Program Committee from the City of Carlsbad. In the latest discussions, the City c
Carlsbad has not altered its original proposal for participation in the Joj
Facilities and want to proceed with annexation of the property involved as a condition
using the facilities. It was also brought out that the City is incorporating water
reclamation in their plans for the disposal plant, which would place the District in th
position of bidding against the City in obtaining a commitment from one of the flower
growers in the area who could provide storage and utilize all of the reclaimed water sh
the District decide to build a plant. The City Committee indicated that the City would
prefer that the District not build its own plant, and this mi@it:be .a'co.hsideration of
joining on an equal basis. Following the meeting of the two committees, the City Commi will report back to the Council with their recommendations and the City Council will th
respond to the District's request for a decision on the matter.
After discussing the possibility of the San Marcos County Water District participating
a joint line down Encinas Canyon, it was decided that the Manager should make contact a
San Marcos on this matter before the City Council meeting this evening and the Manager
President Kelly will plan to attend the meeting 2or discussion of the sewerage program.
San Marcos Director Phillips informed the Board that the San Marcos Board is still cor
Pipeline sidering the matter of the line purchase but have kept postponing it and
bringing it up at the next meeting and, as yet, have reached no definite
decision.
Telemetering The Manager reported that the Staff has had two meetings with Boyle
Sys tem Engineering on the telemetering system and they are now down to the fin
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decision just with the one control, and can get the component ordered.
General Water Service The Manager informed the Board that the appraiser was in on th I and Operations property involved for right of way for the construction of the
new Freeway and in checking over the maps, it appears there wi
be a new complex of roads in the southern area of the District which may involve reloca
of District lines.
Pace-Kelly Copies of the Final Report on the Pace-Kelly Pipeline Extension Project wer
Pipeline submitted for the Board's review, listing total costs at $13,786.47, with
contribution in the amount of $7,486.47. He pointed out the project costs were origina
set up to be borne on a 50-50 basis by the property owners and the District, and that t
difference could either be paid from the I.D. #3 funds, or could be deducted from the
amount to be refunded on the pipeline under the pipeline agreement. After discussion,
upon motion by Director Maerkle, seconded by Director Phillips, and unanimously carried
it was moved that the balance of $7,486.47 be taken out of the I.D. No. 3 Bond Construc
Fund and let it go on that basis.
cash deposits by property owners of $6,300.00, leaving a proposed District
Resolution Legal Counsel presented Resolution No. 175, A RESOLUTION OF THE BOARD OF
No. 175 DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT AUTHORIZING THE ESTABLIS
IN ITS NAME A DEPOSIT ACCOUNT WITH THE BANK OF AMERICA NATIONAL TRUST AND
SAVINGS ASSOCIATION, TO BE DESIGNATED AS THE "HEADQUARTERS CONSTRUCTION FUND ACCOUNT".
Upon motion of Director Maerkle, seconded by Director Greek, and unanimously carried,
the said Resolution numbered "175" was adopted by the following vote:
AYES : Directors Kelly, Coe , Greek, Maerkle, Phillips I NOES: None
ABSENT : None
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San Diego Gas Mr. Frank De Vore of the San Diego Gas and Electric Company
& Electric Co. appeared before the Board to discuss the request by his firm for
Easement - I.D. No. 2 a power line easement at Reservoir ''Dl', which the District agree
to, subject to the District receiving a lump sum payment of $600
and the deletion of certain legal language in the Grant of Right of Way document. He
explained that his firm has agreed to take out the restrictive clause, but that they can
pay for this type of right of way, and to get service to this customer by any other rout
District has encountered in right of way matters involved in having the SDW Co. bring
power line to the I.D. No. 3, Unit "B" Pumping Station, Mr. De Vore agreed to look into
matter and see if something can be done to expedite the matter. The Board decided that
further action would be taken on the easement at Reservoir "D", pending a response from
SDG&E Co. on the matter of power to the Line "Btr Pumping Station.
would greatly increase the cost to the customer. After reviewing the problems which the
Inter-District The Manager informed the Board that arrangements have been made to hav
Connections the matter of inter-district connections discussed at the next regular
meeting of the Water Agencies Association to be held on July 18, and a.
informational bulletin is being prepared for distribution to all member agencies. After
discussion, upon motion by Director Maerkle, seconded by Director Phillips, and unanimou
carried, it wascmoved that the District go ahead and get these informational bulletins
out to all member agencies.
Ratification Upon motion of Director Greek, seconded by Director Coe, and unanimously
of Checks carried, the Board ratified Checks No. 5570 thru No. 5584 in the amount
transfer of inactive funds for Improvement District No. 4.
Upon proper motion, the meeting was declared adjourned at 4:25 P. M.
of $31,246.33, and Check No. 450 in the amount of $50,000.00 for the
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Secretary of the Board of Directors
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