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HomeMy WebLinkAbout1963-06-18; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT HELD ON JUNE 18, 1963, AT 2:OO P.M. AT 2698 STATE STREET, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:02 P.M. by President Kelly with Directors Greek, Go Phillips and Maerkle answering roll call. Also present were Acting Manager Kubota, Lega Counsel Grosse, Engineer Short and Office Secretary. (Blade Tribune Reporter 2:25 P.M.) Upon motion of Director Greek, seconded by Director Coe, and unanimously carried, the were approved with an addition to the minutes of May 21, 1963 to record the vote on tk motion on the right of way for SW Co. as three ayes, Kelly Maerkle and Phillips, and two Noes, Coe and Greek. Reports of Legal Counsel: Legal Counsel reported on a meeting which was held with Mrs. Mary Bressi and Dan Wiegand on the refund agreement covering the line on the Bressi Ranch. In reviewing sections of the agreement, he pointed out that the easement for the pipeline will be deeded to the District now, subject to her being able to relocate the line at her own expense. The other issue involved in whether the District is going to reimburse her for the pipeline, and if so, for how much of it. After discussion, upon motion by Director Maerkle, secon by Director Greek, and unanimously carried, it was moved that the District accept the contract as presented, and enter into an agreement with Mrs. Bressi for full reimburseme of the cost of the pipeline, under the terms set forth. I minutes of the regular meeting of May 21, 1963, and adjourned meeting of May 27, 1963, I Headquarters The Manager informed the Board thae:.permission was received from the HHFA Project . commence work on the Headquarters Project and we have the contract documel to be executed and will start work tomorrow. The District has been notif: by the HHFA that in approving the estimated cost for the project, they have added $4,000 for contingencies to the over-all project, as a comdtment from us that we will have the funds if required. Instructions have been received for making application for the Feder' funds and the District is now eligible for 25% of the $48,000.00, or $12,000.00, for whii the Manager will proceed with the filing of the application. The Manager was instructed to spot some outlets for the sprinkling system for some limit landscaping and to put together a cost estimate for installation of a drop-chute for pay of bills. President Kelly reported that the plans have been delivered to Mrs. Loring for the ceram sign for the Administration Building and she will submit a sketch and a contract. Sewerage The Manager informed the Board that after the City Council failed to make any Program change in their policy on the sewerage program at their last meeting, the District's Sewer Committee held a committee meeting on Friday, June 7, to con sider what steps should be taken. At that time it was decided that either::the District could choose to do nothing and drop the entire proceedings, or to proceed on our own wit1 perhaps San Marcos and Buena participating in the program. The other consideration is a: what step of the program would a more comprehensive report be of value. Copies of the proposal submitted by Boyle Engineering for a study on sewage disposal and waste water reclamation were passed for the Board's review and Secretary Coe read the proposal in fu: Stanley Kelly arrived at 2:45 P.M. I It was agreed that the District should proceed with developing a sewerage plan and that should be decided as to which avenue should be followed and the proper approach to plann: After further discussion, the Manager was instructed to contact Mrs. Schuyler to see abo; getting a piece of her property for a plant site and a representative of the Paul Ecke Ranch concerning the possibilZty of taking the reclaimed water. In the meantime, Directc Kelly, Greek and Phillips and Acting Manager Kubota will make arrangements to go over to A final decision on the study proposed by Boyle Engineering was deferred until the next meeting . the San Marcos County Water District to discuss the possibility of a joint sewerage prog~ Squires Dam: In the matter of engineering fees for Squires Dam, Director Coe reported on the Committel meeting which was held to discuss the invoicing from Boyle Engineering. He informed the Board that after reviewing the charges, the Committee had agreed to pay the $1543.02, plus the amount of $567.00, for a total of $2110.02. After discussion, upon motion by Director Coe, seconded by Director Greek, and unanimously carried, it was moved that the District pay Boyle Engineering a total of $2110.02 as full settlement of all engineering charges against Squires Dam. The Manager informed the Board that the District has received the second temporary appro and the order authorizing the use of the dam to 505 elevation.. As a part of getting fin approval from the State, there are three items left, the "as-built" drawings, placement the settlement markers, and the submissions of a report of our total final costs for the The Manager presented for payment two invoices for the paving of the crest of the dam, o from Inland Paving in the amount of $250.00 for equipment rental, and the other from Sou Coast Asphalt Products in the amount of $1,323.40 for materials. He informed the Board that due to the fact that the funds in the I.D. No. 4 Construction Fund are depleted, it was his recommendation that these charges be done on the basis of maintenance of the dam After discussion, upon motion by Director Greek, seconded by Director Maerkle, and unanil ly carried, it was moved that payment be approved on these bills, as recommended by the Manager. General Water Servdce and Operations: The Manager informed the Board that notice has been received from the San Diego County Water Authority that they are shutting down the Aqueduct for two days. He pointed out that it would have been a good chance to test the dan and put it in operation but it was left to the discretion of the Superintendent and he plans to regulate out of Santa Fe an1 cut off the irrigatbrs. Telemetering In regard to the telemetering system, the Manager informed the Board that Sys tem he has been in contact with Maurey Ford of Boyle Engineering and the figure of $4300.00, and is now $5750.00. The final order has not been placed as he was reluctant to go ahead without Board approval on this price increase. After discussion, was moved that the Manager be authorized to proceed with the ordering of this equipment at the new price. Engineer Short brought up the matter of establishing a procedure on engineering services performed by his firm. He pointed out that at the present time they are not under contr with the District for any project and the only fixed contract they have is the small retainer for attendance at Board meetings. It was his suggestion that either Mr. Kubota could have the authorization to instruct them to dowhatever he feels he needs, or that t Board could consider making special authorizations. In connection with the telemetering program, he pointed out that there has been a considerable amount of time spent on this project, and the work has been done to date at no cost to the District, but there are st additional things that have to be done engineering-wise and this would be an appropriate time to establish a procedure on engineering. After discussion, upon motion by Director Phillips, seconded by Director Greek, and Manager to decide these small engineering matters as to the District's needs. I I ! Quotation for the BIF equipment has gone up $1400.00 from the original unanimously carried, it was moved that the Board authorize full responsibility for the I Annual Director Coe informed the Board that there are several proposals involved in mak Audit a decision on the auditing firm for-.the.current audit and sufficient time would needed to study the matter. It was his suggestion that each Director be provide with copies of the proposals submitted for study and that this meeting be adjourned unti Friday, June 21, 1963, at which time a decision could be made. The Manager reported that on the easement for the San Diego Gas and Electric Company, th matter is still pending and the Right of Way Agent was here yesterday and there is still complications on the Caldwell right of way. A report has been received from the San Diego County Water Authority on the "Need For Dilution of Colorado River Water", and the Manager will review the material and give a report to the Board. A letter from the J. B. Hanauer Company, Bond Consultants, was reviewed, wherein they are offering services for making a complete analysis of the bond programs where there could be refinancing program. After discussion, the Manager was instructed to contact the firm and have them take a look at the District's bond brochures to see if such a refinancing program would be of value to the District. Budget Director Coe reported that the Budget Committee is in the process of preparin 1963-64 a preliminary budget for consideration at the duly 2 meeting, and any changes adoption at the first meeting in August. Ratification Upon motion by Director Maerkle, seconded by Director Coe, and unanimous1 of Checks carried, the Board ratified Checks No. 5585 thru Check No. 5622, in the I can be made at the July 16th meeting, with the final budget completed for amount of $41 , 386.75. Upon motion of Director Coe, seconded by Director Maerkle, the meeting was declared adjo at 5:OO P.M., until Friday, June 21, 1963, at 2:OO P.M., at which time the Board will discuss the annual audit. .&Lid8 4. & L Secretary of the Board of Directors I I