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HomeMy WebLinkAbout1963-07-02; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MICIPAL WATER DISTRICT HELD ON JULY 2, 1963, AT 2:OO P.M., AT 2698 STATE STREET, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:OO P.M. by President Kelly, with Directors Coe, Greek, Maerkle and Phillips answering roll call. Also present were Acting Manager Kubota, Legal Counsel Grosse, Engineer Ford, Mr. Don Sullivan of John Malkind & Co., and Office Secretary. I Reports of Legal Counsel: Bressi Legal Counsel informed the Board that Mr. Dan Wiegand was in regarding thl Ranch Refund proposed refund agreement for the Bressi Ranch Pipeline Extension and Agreement there are several items that Mrs. Bressi's Attorney is opposed to and the; them to make the amendments as they see fit and then return it to the District for consideration. By common consent the Board authorized the Legal Counsel to proceed with this matter as recommended. Sewerage The Manager reported that in regard to the selection of a site for a plani Program: it appears that all of the suitable land has been taken by the Joint-Powel project. In reviewing a map of the area, he pointed out one possible sitc located on the McReynald's property in I.D. No. U-7, outside of the City limits. Discus: was held on a possible site for water reclamation facilities where water could be served to the Paul Ecke farming ventures. The Manager informed the Board that the District has been in communication with the San Marcos District and they have given us a copy of their plan for a sewerage system. A call has been received from Mr. Denny Wood, their District Manager, inviting the Board to meet with them to see if there are common grounds to pursuing the sewerage prog: together. After discussion, the Board agreed to a joint meeting on the matter on Monday July 8, 1963 at 1O:OO A.M., as suggested by Mr. Wood. San Marcos The Manager presented a letter from the San Marcos County Water Dist: Pipeline Purchase dated July 2, 1963, which was hand-delivered this date, wherein the owned by the Carlsbad Municipal Water District located within the San Marcos County Watel District and connecting to the Second San Diego Aqueduct. Terms of purchase would incluc a purchase price of $135,000.00, with annual payments computed on a fiscal year basis, based on a formula of $1.00 per acre foot for each acre foot of water purchased by the San Marcos County Water District from the Buena Colorado Water District, with the first payment to be deferred until the end of the fourth year. Director Phillips, who has conducted the negotiations with the San Marcos County Water District pointed out that the discussions had centered around a fee of $140,000.00, and he would like the amount District would want to preserve its right for emergency use of the line in the event of a shut-down of the Second Aqueduct. After discussion, upon motion by Director Greek, seconded by Director Coe, and unanimously carried, it was moved that the District accept the agreement to purchase the 14 inch line, with the Legal Counsel's modifications, if rt Headquarters The Manager reported that the Contractor commenced work on the Headquartel Project Project as of June 19, 1963, and has started to dig the foundations. A meeting was held with the representative from the Housing and Home Financc Agency and a program was set up to follow in connection with the project. The Manager informed the Board that the District has an offer of a FM set as a donation for the Administration Building for use in the office and reception area and, after discussion, the Board agreed to accept the offer and install the unit in the building. At the suggestion of the Manager, it was agreed that pictures for the Board room will be requested from some of the larger growers and agencies operating within the District such as the San Diego Gas and Electric, Frazee's Flowers, etc. After discussion on the the prices of installing a new tank and possibly increasing the size and report back to the Board. Headquarters The Manager reported that Mrs. Loring was in and brought some sketches fol Project the Board's consideration. After reviewing the sketches, upon motion of it was moved that the sketch listed as ill, with the initials CW framed in rock, without periods, be used for the Administration Building. wish to have changed. It was his recommendation that the District allow San Marcos County Water District proposed to purchase the pipeline clarified and also the time of commencement of payment. It was also pointed out that thc I installation Qf the gas tank at the Headquarter's ya,rd, the Manager was instructed to chf Director Maerkle, seconded by Director Phillips, and unanimously carried, The Manager informed the Board that another matter has just come up this afternoon with the San Diego Gas and Electric Company on the power extension to the Headquarters Project. The plans originally called for bringing the power from tche front of the lot but that they would prefer to set another pole from the side of the building and bri the power overhead instead of underground which could save the District about $1,000.00. After discussion, upon motion by Director Greek, seconded by Director Coe, and unanimous carried, it was moved that the District go ahead with the San Diego Gas and Electric Co. plan to change the electrical plans, subject to the Architect's approval. General Water Service and Operations: The Manager reported some aerial photography work has been done in the vicinity of Squirl Dam and the dam has been marked so that the total capacity can be determined from the aerial photographs which the District may purchase. The District is still negotiating with the San Diego Gas and Electric Company in attempting to get power to the Line "B" Pumping Station on the Lewis Property, and the Manager informed the Board that it now appears that Signal Aircraft Company may have some signing powers which might take the place of Amy Lous Feist for the easement docume Santa Be In regard to the fencing project for the Santa Fe Reservoir, the Manager Reservoir presented three bids which he reviewed as follows: Atlas Fence Company - $ 1,339.00, all listed as lump sum bids. After discussion, upon motion by Director Maerkle, seconded by Director Phillips, and unanimously carried, it was moved that the low bid of the Lifetime Fence Company in the amount of $ 1,339.00 be accepted. The Manager reported that the formal notice and new map submitted by the State Division t Highways on the location of the new Freeway and it appears it will involve relocation of our "Lyman Line" which the District put in for Ayres. I $ 1,690.00, Sierra Fence Company - $1,879.50, and Lifetime Fence Company - I Tops Chemical The Board reviewed the proposed Contract submitted by the Tops Chemical Company Company for the delivery of chlorine for the fiscal year 1963-64, listing Manager informed the Board that he had checked with another firm for price comparison and their wholesale price if $140.00, and he also pointed out the fact that the firm givi they can increase the price during the conticact period should be eliminated. After discussion, upon motion by Director Greek, seconded by Director Coe, and unanimously carried, it was moved that the District accept the contract with the Tops Chemical Compa: subject to the Legal Counsel's approval. a price increase from $105.00 to $121.00 per 2,0001bs. cylinder. The good service, It was decided that the District should request that the clause whereby In connection with the development of the Ayres land to the east of El Camino Real by tht firm of Planet, Inc., the Manager reported he has been in contact with their Engineer and has advised them to do all the improvement plans for the project, subject to the District's approval. Since the project will involve relocation of some of the District'$ lines, they have been asked to submit some plans for relocating these lines so that the Board can consider these changes. Piezometer In regard to the maintenance of the piezometer system for Squires Da System - Squires the Manager informed the Board that he ha.d reported back to Mr. Wahlc Dam that the District would accept his proposal. on a one year period, ant he is concerned and would prefer to do it on a longer basis. After discussion, it was decided that the Manager should respond to this letter and explain thc Board's thinking on the matter, that in doing,it on an annual basis, we are not going on the presumption that it will be for just the one year. The Board considered a request by letter from the Vista Sanitation District for a water metering system for their pumping station on the Vista-Carlsbad sewer line, which is located within the District. After discussion, upon motion by Director Greek, seconded by Director Coe, and unanimously carried, it was moved that the Manager and Legal Counsel be authorized to work out an arrangement with the City of Oceanside whereby they will provide water service for this installation. Proposed Budget Director Coe presented a preliminary budget on the expenditure items 1963-64 of the general operating budget for the coming fiscal year 1963-64. I The various expenditure accounts and allocations were reviewed and comparisons made with the prior year's budget. Director Coe outlined the proposed personnel program and salary scale as follows: An allowance has been included to provide for the possi- bility of hiring an additional employee for the office on a full time basis at a salary rate of $300.00 per month for the full twelve month period. During the budget discussio the Manager and Director Coe had discussed his status with the District and a written proposal was prepared and the budget is based on that proposal which was read in full. Under this proposal he would continue on the same basis as he is now and after December 31, 1963 would continue on a part time basis at the retainer fee of.$500.00 per month, or an hourly fee, to serve the District as a part-time administrator. Allowance has also been made for one additional full-time field man at a salary rate of $400 .OO per month, and one additional person for the office at a salary rate of $300.00 per month. In reviewing the salary scale and duties of the present employees, it was determined that the following salary adjustments should be recommended: Waterworks Operator, Grade IV, John Henley, an increase from $425.00 per month to $500.00, due to the fact that he has assumed extra duties and responsibilities; Office Secretary, Wilda Simpson, an increase from $400.00 per month to $450.00 per month; General Superintendent, Mac Carnohan, an increase from $625.00 to $650.00 per month. He pointed out that these increases were considered on the two years service with the District for John Henley and Wilda Simpson, and the six-month period which Mac Carnohan has served with the Distr: Under the Capital Expenditure allocation amount of $24,500.00, a lump sum amount of $10,000.00 has been included for office furnishings and equipment, with the remaining balance of $14,500.00 budgeted for general operational expenditures which includes work on the Terramar Vault for $500.00, grading and paving of the Squires Dam access road for $2500.00, fencing of the Santa Fe Reservoir, $1500.00, BIF Telemetering Equipment, $10,000.00. After discussion, Director Coe informed the Board that any changes or recommendations on the proposed budget can be discussed in detail at the next Board meeting, and also a decision on the remaining balances in the construction funds for Improvement Districts No. 2 and No. 3 can be made at that time. Director Greek left the meeting at 4:30 P.M. Telemetering The Manager reported that the District has now formally placed our order Sys tem with BIF Industries for the telemetering equipment and we have also askec proposal. Engineer Ford explained there will be three phases of work in making this installation and tie in with the Santa Fe Tank and Squires Dam; (1) the design and specifications to insert the Dall Tube; (2) design the plans and specifications for the cubicle to house the telemetering equipment itself; and (3) to provide drawings for the float telemeter. As a follow up, it was agreed that the Manager should go over the matter with the Engineer and report back to the Board. I I Boyle Engineering to submit a general outline on their work and their Ratification of Upon motion of Director Maerkle, seconded by Coe, and unanimously Checks carried, the Board ratified Checks No. 5623 thru Check No 5629 in the amount of $5,556.19. Insurance The Manager presented for payment two invoices from McClellan Insurance 1 $23.62, and the premium for the Public Employees Honesty Blanket Bond in the amount of $382.60. An invoice was also presented in the amount of $34.00 for the premium on the Office Furniture and Equipment Floater. The Manager explained that these invoices are premiums on the continuation of the policies we now have. In regard to the insurance program, the Manager reported that a call has been received from Mr. Mort Bondy regardin2 our insurance programs and he would like to present insurance plans to the District. It was agreed that Mr. Bondy should be given an opportunity to submit a proposal at the end of the fiscal year when the District will again review the entire program. The Manaj suggested that perhaps the District should invite Mr. Bondy to offer a bid on the Buildel Risk Insurance policy which will be activated in the near future, and the Board instructc him to contact Mr. Bondy on the matter. After discussion, upon motion of Director Coe, seconded by Director Maerkle, and unanimously carried, it was moved that the District renew these policies as outlined and that payment be approved on these invoices. covering the premium for the Depositors Forgery Bond in the amount of I Annual The Manager reported that the audit firm of Eager and Carroll have been working Audit with us since last Friday and they now have the annual audit underway, and are proceeding rapidly a Upon proper motion, the -meeting was declared adjourned at 5:25 P.M. I I LJiL&&( 4, Pz .. - Secretary of the Board of Directors I I