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HomeMy WebLinkAbout1963-07-12; Municipal Water District; MinutesMINUTES OF A SPECIAL MEETING OF THE BOARD OF DIRECTORS OF mE C&&SB& MUNICIp& WATER DISTRICT m ON JULY 12, 1963 AT 1O:OO A.M. AT 2698 STATE S~ET, CARISBAD, CALIFORNIA: The meeting was called to order at 10.:.06 A.M. by President Kelly with Director Coe, Greek, Maerkle and Phillips answering roll call. Also present were Legal Counsel Grosse, Acting Manager Kubota and Office Secretary. East Carlsbad President Kelly announced that the special meeting was called Annexation No. 2.3 for the purpose of discussing the East Carlsbad Annexation No. 2.3, Affidavit of Mailing by the Secretary to all Directors and news agencies. Acting Manager Kubota then displayed a map showing the proposal annexation and explained the events leading up to this meeting. He informed the Board that on Wednesday, Councilm Bierce, City of Carlsbad, called the District Office and informed him that the City has a new annexation and that annexation included our office site, and asked if the District would be opposed to this. The Manager explained that this would be a Board matter, but did tell him that he would poll the Board members during the day by telephone to get their reaction. After contacting a majority of the Board members who indicated informal opposition that the District would not look favorably on it, this information was relayed to Councilman Bierce. He informed the Manager that in that case they would exclude the office site and get a revised map. The Manager explained that the four parcels requesting annexation are located outside the District boundaries and three parcels are owned by a syndicate and one by Kay Kalicka and that he had made an attempt to contact Mr. Belond, who is a member of the syndicate, but was not successful. Legal Counsel Grosse informed the Board that in talking with Mr. Zaiser who owns the property along El Camino Real included in the annexation by a 250 foot strip connecting the other parcels, the City of Carlsbad told him they would have sewers within one and one-half years as an inducement to annex. In the discussion which followed, the fact was brought out that the District could not serve water in this area as it would be a violation2of the District boundary lines and the City of Carlsbad is only a sub-agent for the water. It also appears there is a possibility that the property owners requesting the annexation may be interested in annexing to the City of Carlsbad for the purpose of pre-zoning the area for a drag strip operation which it is rumored is planned for this area. After further discussion, it was agreed that the Legal Counsel should draft a letter to the property owners involved in the annexation explaining the water and sewerage problems which exist and the District's position in the matter and what services would be available. It was also decided that after the scheduled election on the Buena sewerage program, that the District should proceed with some definite action on the sewerage program for Improvement District No. U-7. Upon motion by Director Maerkle, seconded by Director Phillips, and unanimously carried, it was moved that the District register our protests to the City and ask-.that the office site be excluded from the proposed annexation. Four Ayes -- Directors Kelly, Coe, Maerklt and Phillips. Director Greek sustaining. Upon proper motion, the meeting was declared adjourned at 10:50 A.M. I and he then introduced a copy of the Notice of Special Meeting and I I /&2!ud <,,. CL- Secretary of the Board of Directors MINUTES OF A REGULAR MEETING OF TEiE BOARD OF DIRECTORS OF THE CARLSBAD plIuNICIP& WATER DISTRICT KELD ON JULY 16, 1963 AT 2:OO P.M. AT 2698 STATE STREET, CARLSBAD, CALIFORNIA: President Kelly called the meeting to order at 2:OO P,M. with Directors Coe, Greek, Maerkle and Phillips answering roll call. Also present were Acting Manager Kubota, Engineer Ford, Legal Counsel Grosse and Office Secretary. Reports of Legal Counsel: Eas t Car Is bad Legal Counsel informed the Board that he had prepared a letter, Annexation No. 2.3 . in accordance with the discussions at the special meeting to be The letter was then read in full. He also reported that the letter to the City of CarlsI regarding the exclusion of the Headquarters site from the proposed annexation is being prepared and will be forwarded to them. A letter regarding the purchase of the San Marcos water line is being prepared and will be ready next week for submission to the San Marcos Board. Sewerage Acting Manager Kubota reported that members of the Board had met with the Program San Marcos County Water District Board at their adjourned meeting:to discuss had instructed their Attorney to prepare a letter for this Board to, in general, give this District an affirmative idea that they would be interested in a sewerage program. San Marcos At the same meeting they did adjust their offer on the purchase of the Pipeline Sale San Marcos pipeline to $l40,000.00, which is the amount that was I sent out to the property owners involved in the annexation. a joint sewerage program. After the discussions, the San Marcos Board originally discussed. After discussion, upon motion by Director Maerkle, seconded by Director Greek, and unanimously carried, it was moved that the District accept the revised offer of $140,000.00 and the offer to operate on a four year deferred payment arrangement. I .D. No. Considerable discussion was held on the sewerage program for I .D. No. U-7 and I u-7 the various aspects of right of way acquisition, location of a sewerage treatment plant, and the possibility of a water reclamation plant site. In order to get the program underway, the Board discussed the proper steps to be taken to get the required engineering data. A basic sewerage system lay-out for the Encinas Canyon section of Improvement District No. U-7 will be prepared by the Engineer with the plans in sufficient detail so that the District can proceed with the acquisition of the rights of way. Figures for the anticipated flow in the area will be compiled but will not at this time go into construction plans in detail until we have an estimate of the cost for the Encinas Canyon project. AEter discussion, upon motion by Director Maerkle, seconded by Director Phillips, and unanimously carried, it was moved that the Engineer be instructed to proceed as discussed here, and by the next meeting have a preliminary plan for operation for the Encinas Route only. Santa Fe The Manager reported that the contract has been awarded for the fencing Tank Fencing at the Santa Fe Tank but the Contractor has not yet commenced work on the and the Contractor is ordering his material and should be ready to commence work shortly. Headquarters The Manager reported that the Headquarters Project is progressing Pro j ec t satisfactorily with the footing sections of the Administration Building scheculed to be poured tomorrow. The erection of the steel building shou: be completed within two weeks, including one change which will be involved, the substitut: of alsonite panels in the roof for proper lighting. The Manager explained that the Housing and Home Finance Agency has submitted an acknowledgement document to be completed by the District giving notice to them that we do, in fact, provide therequired amount for office fushishings in the new budget. Director Coe informed the Board that provisions have been made for this matter in the new budget. After discussion, upon motion by Director Coe, seconded by Director Greek, and unanimously carried, it was moved that the Board authorize the Manager to sign the acknowledgement that we will in the new budget provide for this amount insofar as furnishings are concerned. project. The reason for the delay is a heavy guage wire is specified 1 In the matter of the Builder's Risk Insurance for the Headquarters Project, the Manager informed the Board that the District now has two proposals, one from McClellan Insurance with INA at a premium rate of $404.55, and the other from Bondy's Insurance with Gulf-Atlantic at $194.55. After discussion, the Manager was instructed to check to see if this coverage is sufficient and, if so, to award the policy to Bondy's Insurance as the low proposal. The Manager reported that he has checked into the price difference on changing from the 559 gallon to a 1,000 gallon tank, and the prices are $86.00 and $127.00, respectively, or a net difference of $41.00. After discussion, by mutual consent the Manager was authorized to proceed with the installation of the larger tank. Architect's The Manager presented for approval two invoices from the Architect for Fee the Headquarters Prjoect, Robert E. Melvin, the first in the amount of amount of $206.40, representing a partial payment on the remaining 20% of the contract amount due him. After discussion, upon motion by Director Maerkle, seconded by Director Phillips, and unanimously carried, it was moved that the Board approve payment to R. E. Melvin for the two bills of $206.40 and $250.00 for a total of $456.40. Telemetering Engineer Ford reported to the Board that the B-I-F Industries firm Sys tem has offered to add the following additional features to the telemetering alarm which will indicate signal channel failure. In addition, the activation of the alarm will automatically activate a locking device to maintain the control valve in the position at the time of failure. (2) As an alteration from the basic proposal, the Chronotrol transmitter will be relocated from the underground vault to the office building, which is intended to provide for the housing of the transmitter in a more favorable environment, and (3) To provide for additional flexibility of operation there will be installed at the main panel in the office a "position indicator" of the control valve and also a remote operator to manually control the operation of the valve from the office itself. The additional costs involved in installing these features would be $380.00 for the "position Indicator", and $330.00 for the signal device and bringing another circuit back to the office. After discussion, upon motion by Director Coe, seconded by Director Maerkle, and unanimously carried, it was moved that the District purchase the two extra items for the telemetering system for a total cost of $710.00. The Manager pointed out that the proposal as it now stands would be $5,750.00, plus the $710.00 for a total order of $6,460.00. Water service and Operations: The Manager informed the Board that a letter has been received from the County Road Department regarding thekf road improvement plans for this area aad they have been notified as to the location of our installations. The Manager presented material on a Rockwell-Hyprogun, a special portable greasing rig, and offered the recommendation that it be incorporated in the proposed budget. Blade Tribune reporter, John Owen, arrived at thds time, 4:OO P.M. I.D. No. 2 Tank The Manager reported that he has contacted Mr. Otto Watters, a I $250.00 for the actual work on the shop building, and the second in the system: (1) The B-I-F system can be equipped with an audio and visual I Cathodic Protection Corrosion Engineer, and he has submitted a proposal to the Districi He is prepared to service our needs on the tank, review the design of the entire installation and will prepare detailed specifications and general design criteria for a new program. It is his estimation that the entire program would cost between $400.00 to $650.00, or preferably he would like to propose a fee of $500.00 for the entire program in full. After discussion, it was agreed that the Manager should check Qith Vista Irrigation District regarding the possibility of interior concrete lining for the tank, and the proposal from Mr. Watters will be held in abeyance, until the other possibilities on maintaining the tank are explored. Easement - Line ''B" The San Diego Gas and Electric Company have now given the go-ahead Pumping Station on the power extension to our Line '3'' Pumping Station and are going an easement, they are taking the liberty of going over the property and the construction is now ready to go. I to proceed with a crash program. Because of the long delay in obtaini Director Greek left the meeting at 4:30 P.M. Water Service Discussion was held on the matter of reviewing the procedures Ordinance No. 10 for water service which are set forth in District Ordinance No. 10. of our current business posture, he feels it is time to look at the ordinance and see what we need to do to bring it into line with our current status. Director Coe also consent the Board agreed that the study of the ordinance should be pursued on a staff level with Director Coe, Acting Manager Kubota and Legal Counsel Grosse serving as a Committee, and come back to the Board with recommendations. Proposed Budget Director Coe brought up several questions in connection with the budgel 1963-64 as follows: He informed the Board that he felt that the salary change: if acceptable, are computed and should be effective as of July 1 , and 1 Board should discuss the matter and approve that portion of the budget. After discussior upon motion by Director Phillips, seconded by Director Maerkle, and unanimously carried, it was moved that the Board approve the salary changes as presented and reviewed at the last meeting. In regard to the remaining balances for the Improvement District No. 2 and No. 3 Construc Funds, he explained that the Board should make a consideration of whether the funds should be reserved for additional lines in the districts, or should be transferred back into the Bond and Interest Funds. He called attention to the fact that a series of the to plan to call $14,000.00 worch of the bonds, if the Board so desires. The Board concurred in this suggestion and thexedemption of the bonds will be included in the proposed budget. After further discussion, Director Coe informed the Board that the budget will be com- pleted by August 6, and ready for discussion and adoption. San Diego Gas In regard to the easement requested near the I .D. .No.2 tank for &. :Electric Co . the San Diego Gas & Electric Co. power extension to Carlsbad Florist, Easement-I.D. No. 2-the Manager reported that they will confirm with us the fact that the project will proceed without cost to us and grant the change in the easement document as requested. After discussion, upon motion by Director Maerkle, seconded by Director Phillips, and unanimously carried, it was moved that the Manager be instructed to release the document for the easement at the I.D. No. 2 Tank, when the District receives written confirmation fiat we will get power at the pumping station without cost to us, by a specified date. The Manager pointed out that from the staff point of view, in the li: I pointed out the need for arriving at a rate for each improvement district. By cornon ' Improvement District No, 3 Bonds are caltable during this fiscal year and he would like I $?an Diego County The Manager informed the Board that Mr. Charles Royer, the Controller Water Authority for the San Diego County Water Authority, passed away last week. A ledgement of the flowers. Since the Manager ordered the flowers on his personal account, the Board agredd that he should be reimbursed when the billing is presented. The Manager reviewed a notice from the San Diego County Water Authority concerning the annual tax review wherein the District has the option of collecting the tax or continuing on the basis of letting the Authority make the collections. By mutual consent the Board agreed to continue on the same basis and no change will be made. Water Agencies The Manager called attention to the Water Agencies Association Meeting Association scheduled for Friday, July 26, at the Valley Ho Restaurant. He explainc that the matter of interdistrict ties will be on the agenda and copies I the material for discussion will be sent to each Board member prior to the meeting. At the time the material was sent out to the various agencies, the Manager reported that together with the District and the City of Carlsbad to discuss the matter. wreath was sent in the name of the District and they sent an acknow- I a reply has already been received from the City of Oceanside and they would like to get Correspondence: Letter from Assemblyman Hale Ashcraft with copy of Resolution No. 67, urging construction of the east branch of the Feather River project. Annexations The Manager informed the Board that he had hoped to report to the Board on the City's latest annexation but the matter is not on the Council's agenda for tonight. Personnel: The Manager informed the Board that if a decision can be arrived at on the tentative proposal for hiring of additional office personnel, he would like to proceed with hiring someone to take over during Mrs. Simpson's absence for vacation. After discussion, upon motion by Director Coe, seconded by Director Maerkle, and unanimously carried, it was moved that an allowance be provided in the current budget for the hiring of another office personnel. Insurance Program: The Manager presented for payment an invoice from McClellan Insurancc in the amount of $1,045.27, covering the premium to July 1, 1964 on the District's Comprehensive Liability Insurance. After discussion, upon motion by Director Coe, seconded by Director Phillips, and unanimously carried, it was moved that payment of this billing be approved to McClellan Insurance. Ratification Upon motion by Director Maerkle, seconded by Director Coe, and unanimously of Checks carried, the Board ratified Checks No. 5640 thru Checks No. 5668 in the 1 amount of $ 20,398 -62. Personnel President Kelly asked if the matter should also be brought up of additional regulations program and pointed out that many of the field problems should be eliminated primarily through the efforts of the telemetering system and the dam. After further discussion, it was decided that the matter should be discussed in more detail at the next: meeting. The meeting was declared adjourned at 6:OO P.M. personnel for the field operation - The Manager reviewed the present $L& 4. G, 0 < Secretary Of the Board of Directors I I J Car&&ad ?@L~ip.e Watsr %trict 2698 STATE STREET - P. 0. BOX 278 CARLSBAD. CALIFORNIA TELEPHONE 729-2933 AREA CODE 714 July 11, 1963 TO ALL DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT, ODRJ?SSE!D INDIVIDUALLY TO EACH OF THE DIRECTORS LISTED BELOW: Dear Director; The undersigned, as President of the Board of Directors of Carlsbad Municipal Water District hereby calls a special meeting of said Board to be held Friday, July 12, 1963, at 1O:OO A.M., at 2698 State Street, Carlsbad, California. The purpose of said meeting is to review proposed East Carlsbad Annexation No. 2.3 of the City of Carlsbad, and to consider any other pertinent business of said District. DIRECTORS : Allan 0. Kelly, President Fred Maerkle, Vice President Richard R. Coe, Secretary Wesley F. Greek, Treasurer Henry S. Phillips, Assistant Secretary CC : Carlsbad Journal t B 1 ad e Tr ibune San Diego Union Russell Grosse STATE OF CALIFORNIA : ) ) ss. COUNTY OF SAN DIEGO: ) I am a citizen and a resident of the county aforesaid; I am over the I age of eighteen years; my business address is 2698 State Street, Carlsbad, California. On the 11th day of July, 1963, I served a copy of the attached Notice of Special Meeting of Board of Directors of Carlsbad Municipal Water District on the following parties by personally delivering by hand a true copy thereof to each of the parties listed below: Allan 0. Kelly Carlsbad Journal Fred Maerkle Blade Tribune Richard R. Coe San Diego Union Wesley F. Greek Russell Grosse Henry S. Phillips DATED: July 11, 1963 I I certify (or declare), under penalty or perjury, that the foregoing ,is true and correct. ‘L - _”‘ I