HomeMy WebLinkAbout1963-08-06; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF "HX CARLSBAD MIJNICIPAL WATER
DIS" HELD ON AUGUST 6, 1963, AT 2:OO P.M., AT 2698 STATE STREET, CARLSBAD, CALIFORNIl
President Kelly called the meeting to order at 2:OO P,M,, with Directors Maerkle, Philli]
Coe and Greek answering roll call. Also present were Legal. Counsel Grosse, Engineer
Ford , Acting Manager Kubota and Off ice Secretary.
Upon motion of Director Greek, seconded by Director Coe, and unanimously carried, the
minutes of the regular meetings of June 4, 1963 and June 18, 1963, and adjourned
meeting of June 21, 1963, were approved as presented by the Secretary.
Reports of Legal Counsel:
Legal Counsel reviewed correspondence from the Irrigation District Association regarding
a merger proposal in the event a city incorporates the boundaries of the present Districl
and suggesting that immediate.steps be taken by Districts to annex some area which
would not be possible for City to annex so as to prevent a total merger. He suggested
that this step should be looked into and the District could annex some area outside
the District boundaries which would not be contiguous to the City. He explained that
once the County Commission is established, after 'that date annexations would be subject
to the Commission's approval. After discussion on the matter, it was felt that with
the North Carlsbad area which cannot be annexed to the city there would be no problem,
although the Manager pointed out that it had previously been discussed to annex the
Santa Fe Tank site at San Marcos which would prevent the City from a complete merger.
Engineer's Engineer Ford reported that they have made a field reconnaissance
Report on on the sewer line for the Encinas Canyon portion of the U-7 sewer
Sewerage~Program program and have talked with two of the property owners regarding
is scheduled for Monday and they have looked over everything in the canyon to extend to
the intersection of Palomar Airport Road with El Camino Real. They are in general
agreement that the routing is no problem and can be placed in the Palomar Airport Road
right of way and the topography and general lay-out leads itself very well to placing the
sewer in this right of way. It appears there will be only four property owners involved
in right of way acquisitions which are Carroll Kelly, Dewey Kelly, Col. Robert Kelly and
Max Len.
The Manager informed the Board that they also looked at the Agua Hedionda Line and it
lends itself pretty well to some reasonable location thru the golf course and over to
the lagoon. He pointed out that if there is some savings on the plant and ocean outfall
and participation in the joint line that perhaps the.District could build some of the
collections lines for the areas.
In regard to the acquisition of the sewer plant site from Mrs. Schuyler, the Manager
reported on a meeting with Mrs. Schuyler's representatives, Miss Virginia Lear and
Mr. Stanley Robirds, to discuss acquiring the site. They are now talking it over and
will let us know what they would consider as a price for the 6 plus acres. Considerable
discussion was held as to a reasonable offer per acre for the site and an amount of
$6500.00 per acre was suggested, but it was felt that this might be too low. After
further discussion, upon motion by Director Maerkle, seconded by Director Phjillips,
and unanimously carried, it was moved that the District offer $7,000.00 per acre for
6+ acres, more or less, from Mrs. Schuyler. By common consent it was agreed that
a check in the amount of $500.00 should accompany this offer as an earnest money deposit.
Director Greek abstained from voting.
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rights of way, Carroll Kelly and Dewey Kelly? A surveying party
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Engineer Ford submitted a proposal contract for the Improvement District No, U-7
project which he explained is based on increments of engineering work on the project.
After discussion, it was decided that copies of the contract should be reviewed by the
Board members individually and it should then be discussed further at the next meeting. I
Sale of Bonds It was pointed out that with the sewer program progressing at a rapid
I.D. NO. U-7 rate, steps should be taken to sell the bonds for Improvement District
No. U-7. After discussion, Directors Coe and Greek were appointed as
a Committee to contact Bank of America and Security Bank to see if they would consider
purchasing the bonds without a formal report from a bond financial consultant.
The Board also agreed that Acting Manager Kubota and Engineer Ford should meet with
County representatives and discuss the joint sewerage program.
Proposed Budget 1963-64 Director Coe presented the Final Budget and proposed tax rate
explained that in order to hold the tax rates as low as possible the anticipated surpluz
for June 30, 1964 have been cut to an amount equal to the interest payment for the first
half of the fiscal year. Funds have been provided in the Improvement District No. 3 Bor
and Interest Fund so that the District may call $14,000.00 worth of bonds from that
series which will be callable early next year. Provisions have also been included to
transfer funds from the remaining balances in the I .D. No. 2 and I .D . No. 3 Bond Con-
struction Funds to the Bond and Interest Funds. These transfers are shown as $10,000.00
from I.D. No. 2 Construction Fund, and $20,000.00 from I.D. No. 3 Construction Fund. He
also explained that in order to recover the funds advanced by the General Fund for the
formation and other expenses included for Improvement District No. U-7, an amount of
$4,000.00 has been budgeted. Because of the low assessed valuation of the U-7 District
a 57q tax rate is anticipated.
After reviewing the proposed tax rates, Director Coe pointed out that these rates were
based on a 3% increase in assessed valuations and these cannot be formalized until the
final assessed valuation figures are available from the County on August 15, 1963. Afte
discussion, it was agreed that the meeting should be adjourned until Friday, August 16,
1963, at which time the final figures can be reviewed and the budget formally adopted fo
the purpose of establishing the tax rates -
Headquarters The Manager reported that the Headquarters Project is moving right along
Project and the steel warehouse building is all framed and the framing of the
develop some type of coordination committee for elements of interior and exterior
decorations and a landscaping program. In regard to the lettering for the building, he reported that Mrs. Loring now has all of the instructions.
He informed the Board that he has been contacted by Mr. Stanley Kelly who has closed
his office and now has approximately $1400.00 worth of furnishings which he wishes
to sell for $1200.00. After discussion, the Board did not feel they were in a posit&on
to make a selection at this time, but will make a decision as to the furniture at a late
date.
Progress The Manager submitted for approval Payment Request No. 1 from the
Payment No. 1 Betraun Construction Company for work completed thru July 31, 1963, listing total earnings of $19,520.00, less retention, for new earnings
of $17,568.00. He explained that the payment schedule has been reviewed and approved
by the Architect. After discussion, upon motion by Ddrector Greek, seconded by Director
Phillips, and unanimously carried, it was moved that Progress Payment No. 1, in the
amount of $17,568.00, be approved to the Betraun Construction Company for the Headquarte,
Project .
After reviewing a bill from the Ries Steel Company in the amount of $97.00 for the sky-
lights in the warehouse building, the Manager was instructed to contact the company and
see where the credit for the materials which were eliminated in the change would be
applicable.
A monthly progress report on the Headquarters Project, submitted by the Architect, R. E.
Melvin, was briefly reviewed.
The Manager presented for the Boards review a contract document submitted by the San
Diego Gas and Electric Company for the extension of gas service to the Headquarters
for the fiscal year 1963-64 (see Exhibit "A" attached). He
I administration building is now under way. He suggested that the Board
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project, He explained that the contract is based on the amount of gas service to the
building and involves a running total of 95 feet, 35 feet of which they will extend
without charge, and the balance of 60 feet at a charge of $1:05 a foot for a total
of $63.00. After discussion, upon motion by Director Greek, seconded by Director
extension of gas service to the Headquarters Project and payment be authorized for
the $63.00 to the San Diego Gas and Electric Company and that the President and
Secretary be authorized to execute the contract, subject to the approval of the Legal
Counsel. (Director Maerkle was absent during this discussion.)
Telemetering The Engineer is proceeding with the design of the Dall Tube for the
Sys tem Telemetering system and is planning it so that the telemetering system
Phillips, and unanimously carried, it was moved that the contract be approved for the
1 will be ready when the office building is ready.
Water Service and Operations:
Squires Dam The Manager reported that Squires Dam has been operating satisfactorily
because the flow meter is reversing. The manufacturer is working on the metering
equipment and is attempting to correct the situation.
but we are having a problem in determining the quantities in the dam
Director Greek left the meeting at 4:35 P,M,
Fencing The Manager informed the Board that Lifetime Fence Company has now completed
Project the fencing at the Santa Fe Tank and a final inspection will be made on
Thursday morning. After discussion, upon motion by Director Maerkle, secondec
by Director Coe, and unanimously carried, it was moved that payment be approved to the
Lifetime Fence Company in the amount of $1339.00 on their buid of 6-14-63 for this projc
subject to the Manager’s final approval.
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Arrangements have been made for a local sign painter to paint the signs for that area
and they will be mounted as quickly as possible. The Manager called attention to the
fact that there has been two more instances of trespassing at Squires Dam and it would
be helpful if there were some policy by which we could apprehend these trespassers,
perhaps with a warning the first time, and after that perhaps the filing of a complaint
with the Police Department. After discussion, it was decided that the Attorney should
check the matter out and see *hat authority the District would have to enforce the
“no trespassing” warnings .
Line B The Manager reported that in regard to the power to the Line htt
Pumping Station Pumping Station, the Gas Company was compelled to send the District
from Monroe Street and enlarge the power line because of the voltage problem. This is
now under progress and should be completed within the next few weeks.
Palomar Airport Legal Counsel reported that the County of San Diego has gone over
Refund Agreement -;..the Refund Agreement for the Palomar Airport Line and are asking for
to the date the Board of Supervisors actually signed the document, and secondly, in the
repayment schedule period of 10 years they want to make this 10 years from the completic
date of September 1, 1958. Legal Counsel and the Manager will continue to work with the
County of San Diego to complete..this matter.
The Manager reviewed a letter from the J. B. Hanauer Company, Financial Consultants,
on the matter of revising some of the District bond issues. They point out that the
District might wish to recall I.D. No. 3 bonds when we get to the callable period
letter to notify us that they must re-do their system and come in
two changes. First, a change in the date from November 7, 1963,
but would have to look at the bond market at that time and see what the situation is,
San Diego County The Manager reported briefly on the current minutes of the San Diegc
Water Authority County Water Authority and informed the Board that the they are goin
Aqueducts. Mac Carnohan, the District’s representative:,has been appointed to the Commit
for acquisition of rights of way.
The Manager presented the billing for the flowers which were sent to the Royer services
in the District’s name. After discussion, upon motion by Director Maerkle, seconded by
Director Coe, and unanimously carried, it was moved that the Manager be reimbursed for t
flowers in the amount of $10.40.
I to proceed with the cross connection between the First and Second
Personnel The Manager submitted for the Board’s consideration a memorandum
and a proposed job description for the position of Pipeline Superintendent.
He explained that thts .iS:Zthe only position in the District which does:.not have a forma
job description and that there also should be a salary range established for it.
After discussion, upon motion by Director Coe, seconded by Director Maerkle, and
unanimously carried, it was moved that the Board adopt the proposed Job Description
for Pipeline Superintendent, and a Committee be set up to study the administration of
it. Directors Coe, Phillips, and Maerkle were appointed as a committee to seudy this
matter.
Ratification Upon motion by Director Maerkle, seconded by Director Phillips, and
of Checks unanimously carried, the Board ratified Checks No. 5569 thru No. 5685 1 in the amount of $3,897.88,
Upon proper motion, the meeting was declared adjourned at 5:15 P.M. to Friday,
August 16, 1963 at 2:OO P.M. &(Z(W, 1
President of the Board of Di
.% !?? E. L
Secretary of the Board of Directors
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