HomeMy WebLinkAbout1963-08-20; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER
DISTRICT HELD ON AUGUST 20, 1963, AT 2:OO P.M. AT 2698 STATE STREET, CARLSBAD, CALIFORN
%e meeting was called to order at 2:03 P.M. by President Kelly with Directors Greek,
Maerkle and Phillips answering roll call. Director Coe was absent. -Also present were
Legal Counsel Grosse, Acting Manager Kubota, Engineer Short, Mr. Wayne Carroll, Distric
Auditor, and Office Secretary.
Annual Mr. Wayne Carroll, District Auditor, appeared before the Board to discuss
Audit certain phases of the current audit now underway. He pointed out that due
to the additional costs involved in the construction of Squires Dam, there
is a deficit in that fund in the amount of $6,884.':04. It was his suggestion that a
transfer of funds be made from the surplus funds in Improvement District No. 2 Construc
Fund to the I.D. No. 4 Construction Fund as soon as possible and that arrangements
be made to repay this loan out of general funds. After discussion, upon motion by
Director Greek, seconded by Director Phillips, and unanimously carried; it was moved
that a transfer be made from the I .D . No. 2 Construction Fund for the sum of $6,884.04
to go to make up this deficit in the form of a loan to be repayed out of general funds.
In regard to the distribution of water revenues, he requested that the Board arrgve at
some sort of arrangement which they feel is reasonable and justifiable and that a forma:
statement of intent or some sort of general approval be recorded as to the allocations
to each fund. During the discussion on this matter, it was pointed out that in prior
years, the percentages of the allocation of water revenues have been established in the
budget, and the Manager reviewed the percentages which were established in the new
budget for the fiscal year 1963-64. Director Greek offered a motion that the Board
approve the past practices and allocate the funds as outlined in the budget. The motiol
was seconded by Director Phillips. Legal Counsel advised the Board that no motion woulc
be required to continue with the past practices and that the budget allocations have bec
approved with the adoption of the final budget. No further action was taken on the mot:
and it was agreed that the allocations should be made in accordance with the budget.
Blade Tribune Report John Owen arrived at this time, 2:30 P.M.
The Auditor explained that the three Operation and Maintenance Funds were combined last
year and that he would like authorization to close these balances into the one Operatior
and Maintenance Fund. By common consent the Board agreed to the consolidation of these
fund balances in accordance with the accounting mechanics involved.
Reports of Legal Counsel:
Sewerage Legal Counsel reported that he is in the process of preparing the papers
Program for the condemnation suit for the acquisition of the sewer plant site from
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Mrs. Schuyler and it will be filed right away.
San Marcos Legal Counsel reviewed the agreement which has been drawn for the sale of
Pi'peline the San Marcos Pipeline to the San Marcos County Water District. In order
to provide proper metering, it has been determined that San Marcos should
install a valve in our line so that the District will have no need to relocate our mete:
system and we will be able to get any water we need on the line. After discussion, the
Attorney was authorized to submit the agreement to the San Marcos Board for their
consideration.
Reports of Engineer:
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Sewerage The Engineer informed the Board they are proceeding with the surveying of
Program the Encinas Canyon route and should have them substantially complete by the
end of the week.
The Manager reported that he has been in contact with Denny Wood, the Manager of the Sar
Marcos County Water District, and the San Marcos Board has instructed their Attorney to
write a letter on the sewerage program which will be delivered to this Board shortly.
The County of San Diego, representing the Buena Sanitation District, is caking the mattc
under consideration and it looks favorable. It appears the next step would be to put
together some framework and agreement between the Water District's U-7 and the Buena
Sanitation District and it looks like the District will have to let Buena build the linc
and then buy rights into the system, as part of their program is based on a Federal GraI
Headquarters The Manager explained that the billing from the Ries Steel Company
Project for the skylights for the steel building was based on the net difference
of the substitution of the skylights for the steel pontions of the
building. After discussion, upon motion by Director Greek, seconded by Director Maerklc
and unanimously carried, it was moved that payment be made to the Ries Steel Company
for this invoice in the amount of $97.00.
The Manager presented for approval an invoice in the amount of $194.55, submitted by
the Bondy Insurance Company for the Builder's Risk Insurance for the Headquarters Projel
which he explained they have been instructed to activate as of August 7. After discuss
upon motion by Director Maerkle, seconded by Director Phillips, and unanimously carried
the Board approved payment in the amount of $194.55 to the Bondy Insurance Company.
East Carlsbad Letters were reviewed from the Vista Irrigation District and San
Annexation No. 2.3 Marcos County Water District opposing the proposed East Carlsbad
Annexation No. 2.3. After discussion, the Attorney was instructed
to draft a resolution setting forth the District's opposition to this proposed annexatic
because of the various special districts involved and the confusion and conflict which
will arise in determining the responsibilities for water service and sewer facilities.
Planet Inc. The Manager displayed a map submitted by Planet, Inc. and explained that
I.D. No. 2 are now interested in taking borrow material in their subdivision area a1
have requested abandonment of our line and replacement at another route.
The Engineer pointed out that in connection with this project, the subdivider should
put up a checking fee so that the District can have the plans checked to ascertain whet1
the proposed system is adequate to provide for the future expansion of the area. The
Engineer will provide the District with an outline of the procedures involved in this
matter. After discussion, it was agreed that permission to abandon this line should
be given upon the receipt by the District of a cashier's check in the amount of the Val1 of the line and that such deposit shall be held until a suitable replacement of the linc is made or a completion bond is filed with the District.
Water Service and Operations:
The Manager reported there have been some other acts of vandalism at Squires Dam and
signs are being installed and the incidents were reported to the Police Dept. The fencc
is now up at Santa Fe Tank and the signs have been mounted.
City of The Board reviewed a preliminary plan submitted by the City of Carlsbad for
Carlsbad the construction of an outlet and pressure reducing station that would tie
into our Improvement District No. 1 transmission facilities at the crest of
hill on Chestnut Avenue. The question of the feasibility of having the City of Carlsbac
assume control of that portion of our T.D. No. 1 transmission main westerly of the
intersection of El Camino Real and Chestnut Avenue, was also discussed, The Manager
will look into the matter and get some information on it and contact the City to see
if they would be receptive to such a proposal.
San Diego County A formal request from the San Diego County Water Authority regardinl
Water Authority the authority to levy the 11q tax rate for the Metropolitan Water
District was considered. After discussion, the Board agreed that tl
procedure should continue in force and the SDCWA should levy and collect these taxes.
Correspondence:
A communication from the Rainbow Municipal Water District inviting interested agencies
to meet to discuss the feasibility of providing a seasonable water supply and constructi
of a large reservoir to serve the north area of the county.
The Manager suggested that in order to insure clarity of the water at Squires Dam he woc
like to check &nto the kind of laboratory services available and set up a program of
periodic surveillance. The Board agreed that such a program would be desirable and the
Manager will report back on the services available.
Personnel Copies of the Job Description for the classification of Secretary 11 were
range not be included on the Job Description sheet but that the salary range be consider
by the Board as required. After discussion, it was decided that this personnel matter
should be left for discussion by the Personnel Committee.
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passed to each Board Member. Director Greek suggested that the salary
Ratification Upon motion by Director Greek, seconded by Director Phillips, and
of Checks unanimously carried, it was moved that Checks No. 5687 thru Check No. 5723 in the amount of $35,027.16, and Check No. 168 in the amount
of $3.50, be ratified by the Board.
Upon proper motion, the meeting was declared adjourned at 4:30 P.M.
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J. 2- R. p- Id
Secretary of the Board of Directors
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