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HomeMy WebLinkAbout1963-09-03; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT HELD ON SEPTEMBER 3, 1963, AT 2:OO P.M., AT 2698 STATE STREET, CARLSBAD, CALIFO: President Kelly called the meeting to order at 2:OO P.M. with Directors Coe, Greek, Maerkle and Phillips answering roll call. Also present were Acting Manager Kubota, Engi Ford, and..Office Secretary. Legal Counsel Grosse was present after 2:lO P.M. Reports of Engineer : Sewerage The Engineer reported that they have recorded three of the preliminary Program profiles on the sewer route for the Canyon de las Encinas and will go ove I.D. Nd. U-7 them with the Manager before they start writing them up for the right of I way documents. Reports of Personnel Committee: : Director Coe passed copies of a report of the Personnel Committee setting forth recommer dations regarding the adoption of formal "Job Descriptions", the employment of personnel . personnel, and District representation on the Board of Directors of the San Diego County Water Authority, After discussion, upon motion of Director Maerkle, seconded by Directc Greek, and unanimously carried, it was moved that the Board adopt the recommendations of the report of the Personnel Committee. After discussion, upon motion by Director Maerkle, seconded by Director Phillips, and unanimously carried, it was moved that Mac Carnohan be asked to resign as a member of the San Diego County Water Authority Board of Directors and that Director Kelly be appointed in his place to serve in this capacity. Sewerage :. Legal Counsel informed the Board that he has obtained the preliminary title Program report on the Schuyler property and has filed the complaint. He then read for the positions created in the current budget, the line of authority for District a draft of Resolution No. 177. Resolution After discussion, upon motion by Director Phillips, seconded by Director No. 177 Coe, the said Resolution No. 177, entitled "A RESOLUTION DETERMINING AND DECLARING THAT THE PUBLIC INTEREST, COWNIENCE AND NECESSITY OF TFIE CARLSB MUNICIPAL WATER DISTRICT REQUIRE THE CONSTRUCTION OF A SEWER PLANT UPON CERTAIN LANDS LOCATED WITH THE DISTRICT IN THE COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, AND THAT PUB INTEREST, CONVENIENCE AND NECESSITY DEMAND THE ACQUISITION OF LAND FOR SAID SEWER PLANT AND DECLARING THE INTENTION OF SAID MUNICIPAL WATER DISTRICT TO ACQUIRE SAID LANDS UNDE EMINENT DOMAIN PROCEEDINGS AND DIRECTING THE CARLSBAD MUNICIPAL WATER DISTRICT ATTORNEY TO COMMENCE AN ACTION IN THE SUPERIOR COURT OF THE STATE OF CALIFORNIA, IN AND FOR THE COUNTY OF SAN DIEGO, FOR THE PURPOSE OF CONDEMNING SAID LANDS, was adopted by the folk vote : AYES : Directors Kelly, Coe, Greek, Maerkle, Phillips NOES : Directors : None ABSENT: Directors : None The Legal Counsel informed the Board that no response has been received from Mrs. Schuy and the Manager suggested that maybe the Board would consider letting her know what ste to contact Mrs. Schuyler and her Attorney to let them know what the plans are. With the completion of the preliminary work in the Canyon de las Encinas, the Manager 2 if the Board wished to move over into the Agua Hedionda Basin and start laying it out. In reviewing the map, the Board discussed the possibility of relocating the lines in 01 to obtain relative equality for the area to be served. The Manager also pointed out tl. there might be a possibility of going back to gravity flow to serve the Zaiser propert! from the intersection of Palomar Airport Road and El Camino Real. After further discus it was agreed that the Manager should proceed with investigating the possibility of revising the lines in the Agua Hedionda Basin. Headquarters The Manager reported that the Headquarters Project is about 40% complete Project at this time and the plasterers and lathers are scheduled for two weeks are being taken. The Board agreed with this suggestion and the Legal Counsel was instl .I today. He then presented for approval, Progress Payment No. 2, submitted by Betraun Construction Company, for work completed thru August, 1963. The Architect has approved gross earnings in the amount of $20,230.00, with the 10% retention, for net earnings of $18,207.00, which includes the framing, carpenters, lumber and steel building. After discussion, upon motion by Director Maerkle, seconded by Director Greek, it was moved that payment be made to the Betraun Construction Company in the amount of $18,207.00. The Manager presented a brochure for a deluxe model mail drop for after hours, but he explained that the price of $129.00 is too high and he will look into a:more economical I unit fi In regard to furniture, he informed the Board we have had several inquiries, and that h has taken the liberty to give these people our plan and asked them to put together a proposal. At this time four firms have taken out plans and will make a presentation. East Car lsbad The Manager presented material from the Vista Irrigation District Annexation No. 2.3 and San Marcos County Water District protesting the proposed City and confusion which will be created by this annexation due to the fact that these lands lie in an area served by multiple water districts, sewer districts and school districts and also the concern for proper growth of the City of Carlsbad. After discussion, of Carlsbad Annexation No. 2.3. The Board discussed the conflicts Legal Counsel paraphrased a resoltition around the one submitted by the San Marcos County Water District. Upon motion by Director Maerkle, seconded by Resolution Director Phillips, Resolution No. 178, entitled "A RESOLUTION OF THE CARLSB, No. 178 MUNICIPAL WATER DISTRICT OFFICIALLY SETTING FORTH ITS OPPOSITION TO THE ANNEXATION OF CERTAIN PARCELS OF REAL PROPERTY TO THE CITY OF CARLSBAD, SAI: ANNEXATION PROGEEDINGS DESIGNATED AS ANNEXATION NO, 2 :;3, I' was adopted by the following - AYES : Directors : Kelly, Coe, Greek, Maerkle, Phillips NOES : Directors : None ABSENT : Directors : None 1 Planet, Inc. In regard to the Planet, Inc. project in Improvement District No. 2, whit involves the removal of District pipelines, the Manager reported that he had called the firm immediately after the last meeting and informed zhem of the Distric, decision to require them to post a cash deposit. The Star Investment Company has now sent in the check in the amount of $8,000.00, and a letter, which the Manager read in:"fl wherein they requested that the District accept a performance bond in lieu of the cash 4 that the $8,000.00 be returned to them. Legal Counsel informed the Board that he has reviewed the Replacement Bond which they submitted with this letter, but would have to check out the firm which issued it, the United Pacific Insurance Company of Tacoma, Was1 After discussion, upon motion by Director Greek, seconded by Director Maerkle, and setting forth the District's approval for removal of the pipelines and approving a performance bond as a substitution in lieu of cash, said bond to be executed by a suret: acceptable by the District Legal Counsel, after which the cash deposit may be released. unanimously carried, it was moved that the Attorney be instructed to prepare an agreeme: Squires Dam The Manager informed the Board that with the rainy season approaching, he would like to have authorization to gather bids from two or three fir! for the paving with a penetration coat treatment of the Squires Dam access road and als on the cost of installing the three additional culverts. By common consent the Manager was authorized to proceed with this program. The Manager presented an invoice from Doyce Hedrick in the amount of $69.19, and explai~ that this charge involved the fixing of the sprinkler system at the dam, which was occa: ed by the disruption of water service. After discussion, upon motion by Director Phill: seconded by Director Coe, and unanimously carried, it was moved that payment be made to Doyce Hedrick in the amount of $69.19. Material was presented by the Manager on a Hyprogun for valve lubricating and he informc I the Board that he has a quotation of $350.00 for this equipment. After discussion, up01 motion by Director Phillips, seconded by Director Coe, and unanimously carried, it was moved that the District purchase this pressure gun. Irrigation District A new directive has been received from the Irrigation Districts Association Association containing a legislative summary and this will be pl, on file for the Board's review. American Water Works Notice has been received of the annual Fall Convention of Association Convention the American Water Works Association to be held September 26-2: been a member of this Association for many years and would like to have their consent tc be absent the 26th and 27th for attendance at the convention. After discussion, upon motion by Director Coe, seconded by Director Phillips, and unanimously carried, it was moved that the District send Acting Manager Jack Kubota, and any other members of the Board who can attend, to San Francisco for the American Water Works Convention gnd pay their expenses. Insurance The Manager explained that the District pays an annual premium for the activity, there is a premium adjustment. On the basis of the period for July I, 1962, thru July 1, 1963, there is an additional premium of $102.32. After discussion, upon motion by Director Maerkle, seconded by Director Greek, and unanimously carried, it was moved that the District pay the additional premium in the amount of $102.32. Water ordinance The standing committee on water matters will be discussing the Wate~ Ordinance No. 10 in the next few weeks so that we can implement any changes if they are needed. Director Coe also brought up for discussion the problem of allocating the water sales where water is transported through one District line to service another area. Annual The Audit Reports for the fiscal year 1962-63 were accepted and discussed Audit briefly. The Manager presented an invoice from Eager and Carroll covering by Director Phillips, and unanimusly carried, it was moved that payment be authorized to the auditor in the amount of $1,100.00, on the total fee of $1,200.00. Director Coe then read a proposal from the firm for the continuing audit for the coming fiscal year 1963-64, based on a total fee of $1,350.00. After discussion, upon motion by Director Greek, seconded by Director Coe, and unanimously carried, it was moved that the District retain the firm of Eager and Carroll for the coming fiscal year 1963-64, fc a fee not to exceed $1,350.00. Ratification Upon motion of Director Greek, seconded by Director Coe, and unanimously of Checks carried, the Board ratified Checks No. 5724 thru Check No. 5739, in the amount of $51 , 236.24 , and Checks No. 169 thru Check No. 171, in the amour of $291.55. Personnel The Manager informed the Board that Mrs. Love11 has been coming in part-timt to help in the office, and if it would be agreeable with the Board he would like to keep her on for a few more days. The Board agreed that she should be retained ( a part-time basis while the District is looking for another person to fill the position the off ice. The meeting was declared adjourned at 5:OO P.M. in San Francisco. The Manager informed the Board that he has Comprehensive Liability Policy and based on the audit of the year's busines their audit services. After discussion, upon motion by Director Greek, secondc I tg e-?' Jd .. R. o;f,, Secretary of the Board of Directors I 3