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HomeMy WebLinkAbout1963-09-17; Municipal Water District; MinutesMINUTES OF A RKuLAR MEETING OF THE BOARD OF DIMCTORS OF CAKLSBAD MUNICIPAL WATER DISn HELD ON SEPTEMBER 17, 1963, AT 2:OO P.M. AT 2698 STATE STREET, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:06 P.M. by President Kelly with Directors Coe, Greek, Maerkle, and Phillips answering roll call. Also present were Acting Manager Kubota, Legal Counsel Grosse (2:lO P.M.) and Office Secretary. The Manager also introduced Mr. Uhland Melton, City Planner, who was also present. 1962- 63 Director Coe reported that he, the Acting Manager and Mrs. Simpson Audit Report had gone over the recommendations submitted by the Auditor in detail and had analyzed them from the standpoint of the costs concerned and the benefsts to the District. He then reviewed the recommendations and the report of the study committee which were discussed by the Board as follows: In regard to the- recommendation by the Auditor that a bond register be maintained for all outstanding bonds, the Board agreed that if this is required, the District should meet the legal requirements, but that the expense of such does not appear warranted at 1 this time. Concerning the recommendation on the fixed assets, it was pointed out that such a progra would involve considerable time and expense due to the frequent transfer of various itemr of property and equipment between the different improvement districts. However, the Boa] felt that a good record and accounting procedure should be set up on the fixed assets of the District and that the matter should be discussed with the Auditor and see how he wan1 to go ahead with it. Engineer Ford arrived at this time, 2:30 P.M. The matter of water revenue distribution for accounting purposes was discussed, and the Board concurred with the Committee recommendation that the revenue be divided according to the water sales to the "lands" of each respective district. In addition to streamlining the transcription of the minutes of the Board meetings, the Board agreed that the office staff should work on codifying the District minutes as time I permits. In regard to banking procedures, it was decided that a schedule should be set for regula3 banking as necessary, with no daily requirement. It was also decided that any special bank accounts which are no longer required, could be closed out, but that the regular accounts should be maintained in both banks. In regard to the recommendation on investment of idle funds, District Treasurer Greek pointed out that he would prefer to use the banks for time deposits rather than the use of short term treasury bills as the treasury notes fluctuate in value. It was felt that the other recommendations on record keeping could be taken care of by the addition of office personnel to cogqe with the work load of the office staff. After further discussion, upon motion by K%&ector Greek, seconded by Director Phillips, and unanimously carried, it was moved that the Board accept this report of the Audit Committee, as presented. Reports of Legal Counsel: San Marcos Legal Counsel reported that the contract for the sale of the San Marcos Pipeline Pipeline has been completed and was to have been discussed at their meeting on Monday evening, but no further word has been received on it. Palomar Airport The revised contract for the Palomar Airport Pipeline was reviewed by Line the Legal Counsel and signatures of the President and Secretary were I affixed as previously authorized. Legal Counsel informed the Board that the resolution opposing the City of Carlsbad's East Annexation No. 2.3 was filed with the City Council today. Reports of Engineer: Sewerage The Engineer requested the Board's authorization to delay the surveying Program of the sewer route for the Agua Hedionda area for approximately two weeks The Board agreed to this delay as requested. East Carlsbad City Planner Melton offered to answer any questions the Board might Annexation No. 2.3 have concerning the City of Carlsbad Annexation No. 213 which is until their Chief Surveyor, Mr;.Gordon Kelso, returns from his vacation. now in progress. In answer to the question of how they planned I to get water to the area, he informed the Board that it was his understanding that they will take off from the District's main line but he was not sure of the details since he was only concerned with the zoning aspects of the project. Water Service Director Coe reported that he and the Acting Manager had reviewed Ordinal Ordinance No. 10 and it was found that the whole ordinance needs revision as it simply refers to Improvement District No. 1. He informed the Board that the entire ordinance does need a general legal revision but the main purpose at this timc was to review the water rate part of it. After reviewing the wholesale rate for the City of Carlsbad, he explained that the present rate is based on the actual cost to the District plus an override of $8.00, plus the cost of chlorination per acre foot. It was their recommendation that this be brought back up to $10.00, which is an increase of $2.( per acre foot. In the areas where the water is sold which has been transported through water lines constructed by Improvement Districts No. 2 and No. 3, the rate should also include a charge of $1.00 per acre foot per mile of said pipelines used to transport the water. With respect to any agencies which would want to serve water within our improvemc districts, in order to compensate for out loss of income as a retailer, it was recommendc that the override for these areas be increased to $25.00 per acre foot over the cost. Director Coe also pointed out that in order to adjust for the two increases the District has absorbed from the San Diego County Water Authority and to compensate for the increasc which will be forthcoming, the following retail rates are recommended: first, 1,000 cu. or fraction thereof, 30c per hundred cubic feet; next 2,000 cu. ft. or fraction thereof, 21C per 100 cubic feet; over 3,000 cu. ft., .125~ per 100 cu. ft. I Director Phillips asked if any provisions have been made for the cost of storage of wate and losses at Squires Dam, and he was informed that this was not taken in consideration at this time. After further discussion, the Attorney was instructed to draw up a resolution to be effective October 1, 1963 which is the beginning of the second quarter of the fiscal yea Sewerage The Manager reported that after the last Board meeting he and Engineer Ford Program met with Mr. Charles Oldson, Chief Sanitary Engineer for the County of San Diego and went over the sewerage program and the route selection for Encina Canyon and he seemed to think the District is on the right track. He plans to take the matter up with officials of the Buena Sanitation District and go over our data with them and pursue it from there. Max Len has also been contacted in regard to the sewer line which will cross his property and he has authorized his engineering firm to review it and he will let us know if he has any opposition to it. The Manager informed the Board that City Manager John Slater called over and asked about our sewerage program and that he went over to the City Hall and had a very lively discus with Lowell Rathbun, Wayne Lill and Mr. Slater and tried to explain the Board's position the sewerage program and how we are progressing. He also explained that he tried to lea the door open and the suggestion was brought up about having another informal meeting and give progress reports, which could be done on a cooperative basis. The Board agreed that such meetings would be helpful and the Manager will arrange same if the City so requests . I The Manager presented for the Board's approval a progress payment in the amount of $2484 from Boyle Engineering for work done in the route selection and surveying in Encinas Can during the period from July 16, thru August 31, 1963. He pointed out that the work was done under their contract fees and that their contract should be formalized so there wil be no disagreement. After discussion, upon motion by Director Maerkle, seconded by Dire Coe, and unanimously carried, the Board approved payment to Boyle Engineering in the am0 of $2484.00. Discussion was held as to the method of marketing the bonds for Improvement District No. and it was decided that the Manager should contact three firms of Municipal Financial Consultants, J. B. Hanauer and Company, Stone and Youngberg, and Schwabacher and Company to discuss the services which they can render in connection with this bond sale. Headquarters The Manager informed the Board that work on the Headquarters Project is Project progressing and the roof is now on and they are putting in all of the du for the heating and air-conditioning. However, there have been some del as the air-conditioning and insulation workers have been out on strike and also the pain Director Greek left the meeting at this time, 4:35 P.M. Change The Manager presented for Board approval Change Order No. 1, along with a Order No. 1 sketch, covering the change in the wall of the Superintendent's office to requested a net increase in the contract price of $243.00 for this extra work, but has specified no increase in time for the project. After discussion, upon motion by Direct0 Maerkle, seconded by Director Phillips, and unanimously carried, it was moved that the Board approve Change Order No. 1 for the Headquarters Project, as submitted. The Manager presented for approval an invoice from Robert E. Melvin, Architect, in the amount of $460.10, based on 90% completion of the project under terns of the contract. After discussion, upon motion by Director Phillips, seconded by Director Maerkle, and unanimously carried, the Board approved payment to Robert E. Melvin in the amount of $460.10. Water Service and Operations: Squires The Manager reported that our Squires Dam facilities are continuing to oper; Dam satisfactorily and have helped considerably in the duties of the regulator 1 accommodate the telemetering system. He explained that the Contractor has affording flexibility in operations. Correspondence: Invitation to Open House at new administrative facilities for Otay and La Presta Water 1 Districts. Copy of letter from the County Auditor to the Board of Supervisors forwarding Tax Rate Resolution for the current tax years. Invitation to meeting of California Water Council to be held on Friday, September 20, 191 San Marcos County The Manager reviewed a letter, along with a copy of a resolution, Water District which the San Marcos Water District has submitted to the County of 5 Diego urging that a proper breakdown for each tax district be incluc on the tax billings. In discussing the matter, it was felt that this District has not encountered this problem, but the Manager was instructed to reply to San Marcos explainir the District's position. San Diego County The Board accepted a letter of resignation from Mac Carnohan as the Water Authority District's representative to the Board of Directors of the San Diego Gc Water Authority. As this involves new members being appointed by reso: the Attorney was imtructed to draw up a resolution accepting this resignation and appoil President Allan Kelly as the new representative to serve on that Board. A letter was read from Richard Holmgren, the General Manager of the San Diego County Watt Authority, stating that he is leaving the Authority to enter private business. The Manal was instructed to prepare a letter of appreciation to be forwarded to Mr. Holmgren. Irrigation The Manager reviewed an announcement from the Irrigation Districts Associati Districts of California regarding their Fall Convention to be held November 20, 21, ar Association 22, 1963, at Disneyland Hotel. Personnel: The Manager informed the Board that the District is now accepting applicatic for the position of Secretary I1 and Waterworks Operator, which were createc in the current budget and it is hoped that we can get all of them in before the end of tf month, so that a decision can be made. I He informed the Board that he has had a chance to get together with the employees and hac reviewed the latest general conditions and policies which the Board wanted to be executed and he very optimistic about the over-all operation of the District. The Manager informed the Board that John Henley has asked if he would be allowed to atte: an advanced Waterworks Training Course at Grossmonc with the Helix Irrigation District. The Board agreed that he should be allowed the use of the District's vehicle for transpo to attend this course. Right of Way A flaw in the legal description for the easement thru the McReynold's I.D. No. 2 property has been found, the Manager reported, and this will require right of way to the property owner by Quit Claim Deed. After discussion, upon motion by Director Maerkle, seconded by Director Phillips, and unanimously carried, it was moved thati.ehe District accept the new Grant Right of Way for the McReynold's Property and authorize the filing of the Quit Claim Deed. East Carlsbad It was reported that the hearing is scheduled for this evening I the granting of a new right of way and the return of the original . Annexation No. 2.3 on the proposed City of Carlsbad East Annexation No. 2.3, and the Manager and President Kelly will plan to attend. Planet, Inc. The Manager informed the Board that the staff and Legal Counsel are the water line for the Planet, Inc. project, and that he has also been advised that there isn't enough effluent available from the Leucadia Sewer Plant and they anticipate they will require about 500,000 gallons of water per day from the District to irrigate the Golf Course. Ratification Upon motion by Director Maerkle, seconded by Director Phillips, and of Checks unanimously carried, the Board ratified Checks No. 5740 thru No. 5779, in the amount of $24,907.93, and Checks No. 172 and 173, in the amount of $18,224.50. Headquarters The Board examined the color schemem presentation submitted by the Project Architect and approved it as shown. It was decided that some of the some firm ideas on office furnishings. Upon proper motion, the meeting was declared adjourned at 5:15 P.M. in the process of clearing the matter away on the replacement of I Board members will try to get together with the Architect and work out President of the Board of Direbtors ATT3:ST : ye?, & Secretary of the Board of Directors I