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HomeMy WebLinkAbout1963-10-01; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT HELD ON OCTOBER 1, 1963, AT 2.:.00 P.M., AT 2698 STATE STREET, CARLSBAD, CALIFORB The meeting was called to order at 2:03 P.M. by President Kelly, with Directors Coe, Maerkle and Phillips answering roll call. Director Greek was absent. Also present were Legal Counsel Grosse, Engineer Ford, Acting Manager Kubota and Office Secretary. Upon motion of Director Coe, seconded by Director Phillips, and unanimously carried, the minutes of the meetings of July 12, July 16, August 6, and August 16, 1963, were approved as presented by the Secretary. Mr. Robert Bellow, representing the firm of Stone and Youngberg, appeared before the Board in connection with the merchandising of the bonds for Improvement District No. U-7 After a brief discussion as to the professional services they render and how they may be utilized in connection with Improvement District No. U-7, it was decided that the firm should put together an estimate to include the cost of preparing the bond brochure, and submit a written proposal for the Board's consideration. Reports of Legal Counsel: Bressi Ranch Legal Counsel presented €or execution the revised Refund Contract Refund Contract covering the Bressi Ranch Line Extension and explained that Mrs. in accordance with her requests and is now ready for signatures. Delinquent Account Legal Counsel informed the Board that he has looked into the matter Fairacre Farms of the delinquent account for E.afracre Farms and it appears to be an uncollectible account and would not be worth the cost of a law suit to collect it. San Marcos County In regard to the Contract for the purchase of the San Marcos Water District Pipeline, Legal Counsel informed the Board thatthe San Marcos Board Pipeline Purchase of Directors did not like the clause contained in the Contract concerning the matter of defining whether or not an emergency exist: which would entitle Carlsbad to transport water thru the line. They were not satisfied with that clause and sent back another agreement.which omitted the language related to that particular portion of the contract, Max Ewald arrived at 2:30 P.M. Legal Counsel pointed out that with the present language of the Contract, it is solely at the discretion of the San Marcos Board to define whether an emergency situation exists. President Kelly suggested it might be possible to have an entity such as the San Diego County Water Authority so that a disinterested party would be the arbitrator in the event a decision has to be made. After further discussion, it was the feeling of the Board that should an emergency situation arise the San Marcos Board would be fair in their decision and it is a matter of good faith. The Board instructed the Legal Counsel and Manager to follow thru with the negotiations on this matter and complete the transaction. Water Rate Legal Counsel presented Resolution No. 179, setting forth the changes Changes in the water rates for both wholesale and retail consumers, which he 1 Bressi had asked for some changes and the Contract has been re-done I read in full. The Manager explained that following the last Board meeting he had met with City Manager Slater and Finance Director Ralph Scholink and the District Legal Counsel and had gone over the matter of the rate increases in great detail. The City representatives we] most concerned on the matter of the water rates where the City might go into I.D. No. 2 and I.D. No. 3. He informed the Board that a letter was received during the lunch hour from the City Manager's office requesting that any action on the matter be continued until the next regular meeting of the Board in order that the City might make a presentat The letter was read in full. In discussing the matter, the Manager pointed out that the City officials were primarily concerned with the $25.00 override for service outside Improvement District No. I, and had asked for a copy of the District's Annual Audit Repor which he gave them. I After further discussion, it was agreed that from a good public relations standpoint, the matter should be delayed as requested. Upon motion by Director Coe, seconded by Director Maerkle, and unanimously carried, it was moved that the District continue the matter of the Water Service Ordinance until the next regular meeting. Reports of Engineer : Engineer Ford informed the Board that it will be about two weeks before they can get a survey crew in the Agua Hedionda basin to select the route for the trunk Sewerage sewer. He asked whether the Board wished them to tie in the control points Program on all of the Encinas Canyon survey which would involve about 2 days work. After discussion, it was decided to limit the work to one day and pick out the most important points and tie them in and leave it at that. Sale of State Max Ewald, a local realtor, asked what the plans of the District were Street Property for disposing of the present State Street office site and suggested figure on it and list it at that price. After discussion, upon motion by Director Coe, seconded by Director Phillips, and unanimously carried, it was moved that the District ask for an appraisal from the Carlsbad Realty Board on the marketability of this propert Headquarters The Board considered a letter dated September 19, 1963, submitted by Project Betraun Construction Company, concerning an extension of time of complet for the Headquarters Project. The Manager explained that he felt the first two items on delivery of the steel building and laminated beams were normal but the other four items the Board should consider. He informed the Board that he feels the Contractor is doing an excellent job and is attempting to make up the time which was lost thru various delays. It was the opinion of the Legal Counsel that this request should be held and considered at the end of the construction period. After.discussion, upon the advice of the Legal Counsel the Board took no action and held this request over for consideration at the time the Contract time expires. The Board reviewed a color scheme chart submitted by the Architect and after discussion, upon motion by Director Phillips, seconded by Director Coe and unanimously carried, it was moved that the Board accept this color chart for the new Headquarters Building. It was suggested that perhaps the District could purchase the ornamental rock which was left over from the exterior rock-work for use in landscaping the area or building a retaintng wall. The Manager was instructed to make arrangements to purchase this rock from Stanley Kelly. Progress Payment The Manager presented for approval Progress Payment No. 3, submitted No. 3 by Betraun Construction Company, listing gross earnings of $61,840.00, less retention and previous payments, for a new amount due of $19,881. After discussion, upon motion by Director Maerkle, seconded by Director Coe, and unanimc carried, the Board approved this payment to Betraun Construction Company in the amount c $19,881 .OO. An invoice in the amount of $208.00, submitted by Marge Loring, for the ceramic letterir for the Headquarters Building was presented for payment. After discussion, upon motion by Director Maerkle, seconded by Director Coe, and unanimously carried, the Board appro1 this payment to Marge Loring in the amount of $208.00. The Manager reported that the Telephone Company will provide a rotary system for the new Building for which the monthly telephone charges will be $44.25 per month. Insofar the actual installation, there is a $60.00 non-reoccuring charge for setting up and installing the equipment. After discussion, upon motion by Director Coe, seconded by Director Phillips and unanimously carried, it was moved that the District go ahead and contract with the Telephone Company for the installation of the telephone service and tt $60.00 deposit be approved for payment. I the Board have three members of the Realty Board put an appraisal I I The Manager informed the Board that word has been received from the HHFA that Change Order No. 1 for the Headquarters Project has been approved and that the second payment request for $24,000.00 will be in the mail today. The Manager presented a furniture layout for the Administration Building which he had put together in accordance with the discussions at the Committee meeting and informed the Board that in totalling out the prices listed, the furniture selected would come to $4,560.00. After discussing the Committee's recorgmendations, it was decided to purcI the furniture from the Southwest Furniture Company and the Manager was instructed to obtain additional information on the matter. Sewerage The Manager read in full a letter from the Attorney for Mrs. Jessie Program Schuyler explaining that he has delayed answering the District's offer they have hired an appraiser. They will contact the District at a later date on the matter . The Manager informed the Board that he has contacted the three firms regarding the marketing of the bonds for I. D. No. U-7 but has not heard back from them. The Board reviewed a map showing the tentative location of the trunk sewer for the Canyon de las Encinas area and the Engineer explained that they will go over it with the County and see if they have any fault with it. If it meets with their approval, the District will proceed with writing the documents for the rights of way. President Kelly informed the Board that he will be away on a trip for about two weeks, but will get with the Engineer and go over the location for the trunk line in the Agua Hedionda to Mrs. Schuyler for the sewer plant site for I.D. No. U-7 because bas in. Water Service Director Coe moved that his motion to continue the matter of the Water Ordinance Service Ordinance until the next regular meeting be rescinded and that a when President Kelly is leaving in order to have four members of the Board present for the discussion; this adjourned meeting to be scheduled for Tuesday, October 8, 1963, at 2:OO P.M. The motion was duly seconded by Director Maerkle, and unanimously carried. Water Service and Operations: The Manager reported that he has been in contact with the City of Oceanside regarding the special arrangement for water service from Oceanside to serve a consumer in our District, the Metering Station for the Vista Sanitation District, and it will involve a special Agreement with the City of Oceanside. I .D. No. 3 The Manager informed the Board that the City of Carlsbad is proposing new motion be made that this meeting be adjourned until a time prior to another annexation right along the old Carlsbad Airport and a property own€ in that area has just come in for an application for water service from our main lihe and we have accepted his application. He explained that Mr. Forrest Borden, the propert owner, has asked for a 1% inch hot tap in the main line and this presents the question of whether or not the District should allow a small hot tap or whether we would limit it to a larger connection with the hope that the property owner could get someone to come in with him for water service. After discussion, it was the decision of the Board that the District should hold the requirement to a 2-inch hot tap so that we can accomodate other people on it if necessary. Squires The Manager reported that he is working on the errosion prevention program Dam for Squires Dam and the Soil Conservation people have been out to the site and were very pleased with our progress. Because of the sloping nature of the area, they felt we would be wasting a lot of seed to do further planting, but suggested that we get a load of race track straw and spread it. He also informed the Board that we are going to a little more formal program on our security program for Squires Dam and the field personnel have been instructed to make enforcement or carry any fire arms. At the suggestion of Director Phillips, the matter of installing safety belts in the District vehicles will also be looked into. Correspondence: A letter has been received from the State Division of Highways concerning the Freeway alignment and the frontage road in Improvement District No. 2, and they have asked us to come back with a plan. The Manager informed the Board that he will go over the matte with Boyle Engineering to develop a plan which will give us comparable service in that area. A notice was reviewed from the County Road Department regarding a change in their procec for all special construction in their roads. Previously, they have waived the fees to I District but there is a new law which fixes their procedure that there will be no chargc for the permit itself but there will be a charge for the cost of inspection by County forces. I a formal report of trespassing, vandalism and property damage, but to do no law I I Announcement and program from the Otay Municipal Water District on their Open House at their new District offices. The Manager informed the Board that the District is in receipt of a check in the amount of $55.93 from the State Compensation Insurance Fund as a refund on the premium since the District has had no accidents during the previous year. Planet The Manager reported that Planet, Inc. have submitted their plans for water Inc . service in the construction of the Golf Course area and these have been tux over to Boyle Engineering for review and presentation to the Board for appr In the process of installing sewer lines in that valley, their Contractor went ahead and installed the sewer lines above the District's water line without proper District inspection. The Manager informed the Board that he has made very strong protests on the matter, as the District must protect its water lines, and they will be required to either raise the pipeline over the sewer line or encase the entire sewer line. East Carlsbad The Manager reported that he attended the public hearing on Annexation No. 2.3 the City of Carlsbad's East Annexation No. 2.3 and did observe the attempt which Lin Bruzzell, the Manager of the Vista Irrigatioz: District, made to discuss with the City Council the matter of water service to that are2 and which they refused to hear. He did get in contact with Mr. Bruzzell the next day and discussed the matter and the fact that the District will look to him as laison be- tween our Board and the Vista Irrigation District. Annual The Manager informed the Board that a letter has been written to Eager and Aud i t Carroll, the District Auditors for the current year, along with the contrac and we have asked him to come down and go over the recommendations and alsc set up a work schedule so we can work more efficiently with him. Ratification Upon motion of Director Maerkle, seconded by Director Coe, and unanimous of Checks carried, the Board ratified Checks No. 5780 thru Check No. 5800, in the amount of $23,855.78, and Check No. 175 in the amount of $460.10. I Upon proper motion the meeting was declared adjourned at 5:15 P.M., until one week from this date, October 8, 1963 at which time further business will be conducted. President of the Foard of Direktors ATTXST : \ &7 , p, & Secretary of the'Board of Directors I