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HomeMy WebLinkAbout1963-10-15; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF TEE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL 'NATEZ DISTRIGT mLD ON OCTOBER 15, 1963, AT 290 P.M. AT 2698 STATE S!PRmT, CARISBAD, CAIXFOF The Beting was called to order at 295 P.M, by Vice-President Maerkle, with Directors Greek, Phillips and Coe answering roll call. Also present were Acting Manager Kubota, Engineer Ford, Legal Counsel Grosse and Office Secretary, President KelXy was absent. Upon motion by Director Coe, seconded by Mrector Greek, and unanimously carried, the Board approved the minutes of the regular meetings of August 20, 1963, and September 3, 1963, as written. Sewerage Representatives of the firms of J. B. Hanauer & Co,, and Stone and Yovngbe~ I FTOgr8lU Wicipal Finmcial Consultants, were present and each in turn submitted copies of their Proposals for financial consulting services in connection with Sewer Improvement District Eo . U-7, ad gave a brief summary of their services and fee schedules . The Manager informed the Board that a letter has been received from Schwabacher and Co, calling the District 1s attention to the fact that their firm still has a contract in force for bonding services which extended for three years, to its expiration date of January 3, 19&,., After reviewing the letter and the contract document, they were turned over to the Legal Counsel for a legal opinion as to the validity of the contraci Mr. Robert Bulot, of Stone and Youngberg, informed the Board that if there is a valid contract his firm would wish to withdraw as it would be unethical to present a propsa The Manager explained that this contract was originally drawn in 1951 and the Board wa! not aware that this contract was still. in force. After discussion, the Bcard agreed to take the matter under advisement and make a decision after the Legal Counsel has examined the Contract to see what obligations the District has. Resolution Legal Counsel presented Resolution Eo. la, entitled "A RESOLUTION OF EE RO. 1m BOARD OF DI'IEECTOFS OF CARISBAD FnrPJICIPAL WATER DISTRICT ACCEPTING T€B RESIGNATION OF MAC CLXIOKBN AS TEE DISTRICT FEPRESEIU!ATIVE TO THE SAN DIEGO COUMTY MATER AUTYORITY AM) APPOINTING ALLAN 0 . KELLY IN HIS PLACE .It Upon motion Director Coe, seconded by Director Greek, Resolution Eo. 183 was adopted. Reports of Engineer: Sewerage Engineer * Ford reported that the survey crews have started laying out the program sewer route in the Agua Hedionda Basin, and during the field work he happe: to run into the people who are building the trailer park near the golf COLT and they are interested in obtaining sewer for their project, and were told to contact District Manager in this regard. The Manager informed the Board that he is attempting contact the property owners in that area to ascertain if they are interested in annexa' to the I.D. No. U-7 Sewer District. T5e maps for &e Endbas Canyon route have been forwarded to lk Len and it is planned to wait to hear from him before the right of wa; documents are written. We have had no further response from the County in regard to t: Buena line but it is understood that they are preparing to fly the area. City Planner Uhland Melton, was present and explained that there are contour maps of the area avail, and he will work wit3 the P'lanager to see if the District can obtain copies of the topography maps . I I Headquarters The Manager explained that in accordance with the Board's action at thl Pro j ect last meeting, the four interested firrns were supplied with a specifica list for the hiture for the Administration Building, listing "Steel or comparable, The proposals were then opened and amounced as follows : Southwest Furniture Company 8 6,686-00 Austin Safe and Desk Company 5,930 065 Huntls Office Equipment Company 5,318.60 San Diego Office Supply Company 5,4.4?.50 Mr. John Gwen, Blade Tribune Reporter, arrived at this time, 2:55 P.M. An examination of the proposals revealed that two of the firms had not quoted on the Conserv-a-file &s specified, but had substituted a different file in a lower price ranE thereby lowering the totals of the proposals. There was also some question of items of workmanship, for price comparisims, such as painted legs on furniture rather than stair steel, etc. After further discussion, upon motion by Director Greek, seconded by Direc Phillips, and manimously carried, it was moved that Director Coe and Acting Wager 13 be appointed as a Committee and be instructed to look at the furniture and to make the decision ad order the furniture based on price and merchandise. The %nages presented a quotation submitted by R and B Sales Company on fixed vertical I blinds for all of the remainder of the rooms listing a total of $3’77.00. After discus: the Board decided to look into the matter further and will look into other methods of curtaining when the building is occupied. k communication from the Housing and Home Finance Agency w8s reviewed by the Manager concerning the selection of a public auditor for the audit of the Headquarters Project, and setting forth their requirements for selection of audit personnel. After discussic cpon motion by Director Greek, seconded by Director Phillips, and unznimously carried, it was moved that the District recovmend W. James Gaiser as the au-ditor for this projc subject to his acceptance, and have him submit a proposal in time for consideration at the next regular meeting. The Manager reviewed a notice from the HHFA in regard to payroll procedures, wherein it will no longer be necessary to designate the ntlmber of negroes on the payroll of the pr Water Service and Operations: Planet, Inc. In regard to the Planet, Inc. project, the I%nager reported that they E sewer line which was constructed over the District water main, and we are looking forwE to better relations with the firm in connection with the over-all project. Squires The Manager reported that the staff is now trying to get the dam in shape f Dw winter season and this will involve fixing up the scars in the hills create the spring rains, the cleaning out of the diversion ditch, for which a trac is scheduled to come in tomorrow, and the paving of the access road with roaC :oil mix, The Fmager informed the Board that in looking at the project in the over-all way it c; done, it would be simpler to get a contractor to do the penetration portion only of thc access road, with 852 estimated $830.00 for use of a grader and an allowance of $500.00 the road-oil delivered to the job by South Coast Asphalt Go. Ee explained that there F an amount of $2,000 .OO origiaally budgeted for this project and we should get by with t After discussion, the Manager was authorized to proceed with this project and also to order the pipe for the culverts at the dam. Correspondence : The Wager reviewed a notice from the Clerk of San Diego County citing a new law whicl: requires the filing of the enclosed form with the County of San Diego on information fo prepamition of a public- +roster. Irrigation A request was reviewed from the Irrigation Districts Association for th Districts appointment of a delegate and alternate for convention voting and it wa Association agreed that Director filaerkle will attend and serve as the Xstrictls vo complying with our instructions and are in the process of encasing the I delegate for this Convention. I Personnel In the matter of the proposed vacation schedule for the field personnel whi was left to the staff to work out a satisfactory solution, the Nanager infc the Board that this has been reviewed with the staff and himself and he indicated that will defer th0s.e vacations until after the irrigation season is over, He explained tha circumstances avail, perhaps we could advance the vacation schedule, and that he has a2 inquired as to whether there might be a suggested alternate time, but as the matter now stands would be bekter to defer the request until the end of the season- Re suggested the Personnel Corrwittee might like to review it 8s a matter of policy and develop some forma policy on vacations. In regard to the secretarial position, the Manager informed the Board that the Dept. of Employment has been contacted and they are to go thru their cvrrent roster and send ove some alsplicants and we will have an answer this week. Ratification Upon lnotion by Director Greek, seconded by Director Phillips, and of Checks wanirnously carried, the Board ratified Checks No. 5801 thru IT0 5835, mount of $zO ,186.50 . in the mount of $13,19.23, and Checks No. 176 thru No. lE!O, in the I Telemetering The Wager informed the Board that a problem has arisen in regard to prOgrC3iX the line for the telernetbring system as the Telephone Company have infor us that they cannot provide the telephonic link for this equipment. He explained that he has asked them to check out the line from the office and a letter will written on the matter, as we were told in no uncertain terms that we could get a signal this equipment. The Engineer presented a sketch of the field installation and informed the Board that tl Board meeting and the District can go out and get quotations on a modified cost-plus basis. equipment bas been ordered for the vault, The final plans will be ready for the next The meeting was declared adjourned at 4:30 P.M. ATTEST t, E/ , 6 / ,. p. & Secretary of the Board of Directors I I