Loading...
HomeMy WebLinkAbout1964-03-03; Municipal Water District; MinutesI THE MhrCTTES OF THE REGW I@X”IP?G OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUFJICIPAL WA!YER DISTRICT HELD OR PAARCH 3, I%&, AT 2 ZOO P .?A. , AT 5’7a EL CARIN0 REAL, CARLSBAD, CALIFORhTTIA : President Kelly called the meeting to order at 2:OO P.M., with the following in attendance: Directors, Coe, Greek, Yaerkle and Phillips. Also present were Acting Manager Rubota, Engineer Ford, and Xr. Arthur E. Gore, serving as Legal Counsel in the absence of Russell Grosse. I Upon motion by Director Maerkle, seconded by Director Greek, and unanimously carried, it was moved that the minutes of the regular meeting of February 18, 1964, be approved as presented. Reports of Engineer: I.D. Ro. U-’7 Engineer Ford presented for executior.! the right of way document for Right of Way H. A. Robinson, et al, the owners of the property now under preliminary title reports are coming in and he will deliver the easement docu- ments as soon as they are written so that the District can proceed with the acquisitions . Personnel Secretary Coe read a reprt submitted by the Personnel Committee re- classification for General Manager of the District; (2) the recruitment of a man to fulfill these requirements as soon as possible at a starting salary of $&lO.OO per month; (3) with. the approval of the selected General Manager, the recruitment of a Pipeline Superintendent to fill the present job classifiaation, at a starting salary of $750.00 per month; and (4) the retention of Acting Manager Jack Kubota in his present capacity for such time after employment of 8 General Ymager as is necessary to effect a smooth and efficient transition of duties. consideration. for a trailer park. He explained that the other commending the following program: (1) Adoption of the proposed I The Secretary then reviewed the proposed Job Classification for the position of General Manager of the Water District and explained that special emphasis would be placed on his duties under Item I and 3 of the requirements. President Kelly questioned the reason for making.such a change at this time when the Districts has a competent Engineer-Nanager which is the program that other Districts are ’- going to. He urged that any decision be made in an orderly fashion with an extensive recruitment program to obtain the best men available for the District. Director Phillips pointed out that the combination that the Committee is re- commending for the positions of General Manager and Pipeline Svqerintendent is Denny Wood for Hanager and Thomas Tucker for Pipeline Superintendent. After further discussion on the subject, upon motion by Director Phillips, seconded by Maerkle, ard unanimously carried, it was moved that the Job Classification of General Manager be adopted by the Board. After discussing the matter of selecting a full-the Manager, it was decided that the District should send out letters asking for applications from three persons who have indicated an interest in the position, Mr. Dennis Wood, Mr. Jim Burns, and Mr. Curt Schmidt. A Personnel Cownittee meeting was scheduled for Rresday, March 10, l%4, at 2:OO P.M., at which time the Committee and President Kelly will interview these applicants. The Manaser pointed out that since December, John Henley has been taking care of the field operation and perfodng the duties of the Pipeline Superintendent which are beyond the requirements of his current job classification. It was his re- commendation that, without disturbing the program which has been adopted by the Board, for this interim period he be given some extra compensation. After dis- cussion, Director Naerkle offered a motion that John FIenley be given a temporary increase of $%).OO per month, retroactive to January 1, 1964, as extra compensation during the interim period that he is Acting Superintendent, until a final decision is made. The notion was withdrawn after further discussion, and Director Phillips moved that John Henley be given a permanent raise of $9.60 per month, effective January 1 , l%4. The motion was duly seconded by Director Greek, and UnanimousIy carried. I I %adquarters "Open House" The Manager reported that plans me progressing on the "Open House" program and arrangements have been made to have the Carlsbad Journal carry some publicity on tbe event. It was decided that special invitations should be sent to past Board Nembers of the District. Arrangements have been made with the School District for tables and chairs and a publfc address system, and the food arrangements are being made. In connection with the landscaping program, the Manager informed the Board that the boys have commenced with their program but progress is somewhat limited and they will do the best they can. The Planager informed the Board that the total expenditures OT? the flag pole project came to $85.92. Upon motion of Director Phillips, seconded by Director Werkfe, and unanimously carried, it was moved that the Manager be reimbursed for these expenditures. President Kelly indicated that he wished to take care of some of these expenditures as his personal contribution to the project. Insurance Copies of an insurance rate comparison summary were passed to members of the Board and the Manager explained that he had attempted to take the two proposals and break them down for comparision purposes, and based on these figures, had arrived at a totoal of $835.89 for McClellan Insurance (INA) , and a total of $834.02 for the Gulf' Insurance Company (M. Bondy Agent) . Since the pro- posal from the Gulf Insurance Company was submitted with only a basic rate per $loo, with no descriptive coverage information or the total premium involved, the Menager was instructed to follow through and find out which proposal with the required coverage would qualify as the low fipre. Invoices were presented for payment from McClellan Insurance C~mpany in the amount of $22.98 for increased coverage on office furniture and fixtures to $7,000.00, and $&.93 for increased coverage on water flow alarm system to $8500.00. After discussion, upon motion by Director Maerkle, seconded by Director Greek, and unanimously carried, it was moved that the,District pay McCldllan Insurance for these two invoices 5.n the total amount of 667.9l. 'I Sewerage The Xnager reported that he and Chalrman Kelly met last week with program representatives of the County Department of Special District Services the Buena Sanitation District. Their plans are already complete and they are progressing with obtaining the rights of way for the line, and have indicated they are agreeable to sharing the easements with the O. staff and reviewed the program that the County is putting together for Mr. Carroll Kelly was present and discussed with the Board the possibflity of letting the property owners hi the Las Encinas Canyon out of the District since Buena's line will traverse that area and there will be no need for duplicate facilities. It was reported that application has been formally made by the Stm Marcos County Water District to enter into the Joint Powers Agreement for use of their facilities and the indication. was that they were Invited to do so. After further discussion, it was decided to wait until after the election for the City of Garlsbad to see if there might be some change in the City's attitude toward participation with the District on this sewer program. An invoice submitted by Royle Engineering in the amount of $475.00, covering the preparation of easement documents for the Encinas Canyon, was reviewed for payment. After discussion, upo~ motion by Director Greek, seconded by Director Phillips, and unanimously carried, it was moved that payment be mde to Boyle Engineering in the anount of $475.00 . Water Service and Operations: The Manager reported that the new BIF telemtering recorder has been hooked up and the installation of the Squires Dam Vault will be completed as soon as possible. The list of delinquent adcounts for the current billing period were revfewed. I %eting brch 3, 1964. -2- I The Manager reported that the Planet, Inc. project is going w6ll at this time, but last week they had started tearing out some of our line ahd were going to replace it, but were stopped 85 they have no cash deposit with the District covering this line. The Olivea-hain Municipal Water District has pulled out all of the pipe and meter for the Ponto Farms venture which the District was serving on a transportation agreement and the San Diego County Water Authority will be formally notified that the transaction has been completed. Correspondence artd Announcements : Xotice has been received from the State Employees1 Retirement System regarding a training meeting for the purpose of reviewing a revision of the WManual of the Procedures,” and urging that a member of the staff assigned to retirement re- porting attend a meeting in this locality in Yay. The Yanager recommended that Ws. Simpson, the Office Secretary, be allowed to attend this meeting. Upon motion of Director Greek, seconded by Mrector Maerkle, and nnanimousfy carried, it was moved that Mrs. Simpson be authorized to attend this meeting. Upon motion by Director Coe, seconded by Director Phillips, and unanimously carried, the Board approved payment in the amount of $5.00 to the San Diego County Waterworks Group for the annual dues for the District. Rights of The Manager presented for the Board’s consideration an easement Way - SDGECo. agreement covering the Macareo Canyon pipeline which goes under After discussion, upon motion by Director Coe, seconded by Director Phillips, and unanimously carried, it was moved that the President and Secretary of the Board be authorized to sign this easement agreement with the San Diego Gas and Electric Company. two of the big power lines of the San Diego Gas and Electric Go. Bressi Ranch The Manager explained that one of the conditions on the Refund Refund Agreement Agreement for the Bressi Ranch Pipeline was that she dedicate of access and right of service for that line. After reviewing the easement docu- ment submitted by Y?. Breesi, upon motion by Director Maerkle, seconded by Director Greek, and unanimously carried, it was moved that the District accept this easement dated February 21, 1964 because of the requirement for this Refund Agreement . Right of Way The Manager informed the Board that the Title Company has found Pre=mixed Concrete that the easement document for the Pre-mixed Concrete Corporatio! Corporation . was returned directly to them by the Grantor and should be of-’. ficially accepted and recorded. Upon motion by Director Merkle seconded by Director Greek, and unanimously carried, it was moved that the District accept this easement from the Pre-mixed Concrete Corporation, under date of March U, 1961. Rights of Way Upon motion by Director Greek, seconded by Director Maerkle, and recordation: Dominick Stregola and Florence Stregola, dated June 8, 1961; Nancy Brock, dated June 8, 1561, and Ethel E. Swenson, dated January 15, 1964. I an easement covering all that portion of the pipeline for right unanimously carried, the Board accepted the following easements for I Refund Agreements The Manager reported that the annual payments on the refmid Annual Payments agreements for the Fesa Line and the Lyman Line have been Ayres and Son will be based upon 50% of the net revenue for a net payment of $115.46, Upon motion by Director Maerkle, seconded by Direetor Phillips, and unanimously carried, it was moved that this payment be approved in the amount of $115.46. The payment for the -Lgman Line to Rancho La Costa, will be based on 50% of the net revenue for a net payment of $%l.U. Upon motion by Director Maerkle, seconded by Mrector Coe, and unanimously carried, it was moved that the District make this payment for the refund agreement to Rancho La Costa. computed as follows: The payment for the Kesa Line to Frank 8. The Manager informed the Board that the Refund Agreement on the Palomar Airport Line has not been completed at this time, and in the matter of the Allan Kelly Extension, we have only the requirement of an altered easement and are preparing a new one. The agreemnt for the Macareo Canyon Line is still in the hands of the Legal Counsel for preparation of the documents. keting Fmch 3, 1964 -3- I Finances : The Board reviewed the financial reports for the first half of the had called in reference to the preparation of resolutions aut?-arising the trans- fers of the budgeted amounts from the I. D. Ro. 2 and I. D. No. 3 Construction Funds and he would like to have additional time to close out tkese projects. Upon motion by Director Fhillips, seconded by Director Coe, and unanimously carried, the Board approved papent to Eager and Carroll, Auditors for the District, in the amount of $320 .OO as a progress payment on their continuing audit for the fiscal year. Upon motion by Director Maerkle, seconded by Director Greek, and unanimously carried, the Board ratified Checks Eo. 189 through Eo. 207 in the amount of $87,736 . 65 . Upon proper motion, the meeting was declardd adjourned at 4:35 P. M. fiscal year 1%3-64. Director Coe explained that the Legal Counsel ATTEST : .. (@ President of -+ the Board of D ectors //- 8- PLF, Secretary of the Board of Directors I I Meeting IvZarch 3, 1% 4- " CadLad rnunicipa /' Watm 2jidtrict 2698 STATE STREET - P. 0. BOX 278 CARLSBAD. CALIFORNIA 92008 TELEPHONE 729-2933 AREA CODE 714 March 9, 1964 19 TO ALL DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT, ADDRESSED INDIVIDUALLY TO EACH OF TRE DIRECTORS LISTED BELOW: Dear Director: The undersigned, as President of the Board of Directors of Carlsbad Municipal Water District hereby calls a special meeting of said Board to be held Thursday, March 12, 1964, at 2:OO P.M. , at 5780 El Camino Real, Carlsbad, California. The purpose of said meeting is for the appointment of a General Manager for said District and other pertinent business of the District. A' . &* President of the Board of\ Directors CARLSBAD MUNICIP~L WATER 'DISTRICT -_ II DIRECTORS : Allan 0. Kelly, President, Fred Maerkle, Vice President Richard R. Coe, Secretary Wesley F. Greek, Treasurer Henry S. Phillips, Assistant Secretary CC: Carlsbad Journal Blade Tribune San Diego Union Boyle Engineering Russell Grosse . I STATE OF CALIFORNIA: COUNTY OF SAN DIEGO: ss . I am a citizen and a resident of the county aforesaid; I am over the age of eighteen years; my business address is 5780 El Camino Real, Carlsbad, California. On the 9th day of March, 1964, I served a copy of the attached Notice of Special Meeting of Board of Directors of Carlsbad Municipal Water District on the following parties by placing a true copy thereof enclosed in a sealed envelope with postage thereon fully prepaid, in the United States Post Office mail box at Carlsbad, California, addressed to the following: Allan 0. Kelly Henry Phillips Carlsbad Journal Blade-Tribune Richard R. Coe San Diego Union Wesley F. Greek Boyle Engineering Fred Maerkle Russell Grosse I I certify (or declare), under penalty or perjury, that the foregoing is true ,driPc,,or r e c t . 2F :&/y A,@ L: 7 L ,~/' JACK Y. K$O$A d [J I