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HomeMy WebLinkAbout1964-07-07; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF T€E BOARD OF DIRECTORS OF THE CARISBAD pI1IJNICIPAL WATER DISTRICT HELD ON JULY 7, 1964, AT 2:OO P.M., AT 5780 EL CAMINTO IBAL, CAliLSBAD , CALIFORNIA : The meeting was ealled to order at 2:OO P.M. by President Kelly with Directors Coe, Greek, and Phillips answering roll call, Also present were General Manager Wood, Engineer Ford, Legal Counsel Grosse, Superintendent Tucker, and Office Searetarg. Director Yaerkle arrived at 2:O3 P.M. I Upon motion of Director Greek, seconded by Director fhillips, and unanimously carried, the minutes of the regular meetings of June 3, 1964, and June 16, l%&, and adjourned meeting of June 9, 1964, were approved as mailed out by the Secretary. Xeport of Legal Counsel: =do Land Co. Legal Counsel reported he received a letter two weeks ago concerning suit the condemnation suit on the “Bfr Reservoir site and Mr. Lewis has attorneys are trying to get more money for the site. They me attewpting to recind the apeelllent with Mr. Lewis ts Attorney on the basis that we have not made a firm agreement on the improvements. Legal Counsel will continue negotiations on this matter . Resolution Legal Counsel read in full a resolution entitled “A RESOLUTION OF THE No, 185 BOARD OF DIFBCTORS OF CARLSBAD ?KJJICIPP-L tWIER DISTRICT DETEWI?IIHG evidently placed the land in trust for his daughters and the new TEAT THE PURPOSES FOR W’XICH WE BO’MD INDEBTEDYESS OF IMFROVE~LT DISTRICTS NO. 2 AND 3 OF THE CARLSBAD MUXIC1P-A-L MATETZ DISTRICT MEXE CREATED HAVE BEEN ACCOMPLlSRED AJJD AVTHORIZTNG AVD DTRECTIPG TFE TRANSFER OF MOFXYS FROM THE SPECIAL IMPROVEME3!T FCTNDS OF SAID DISTRICTS TO TFIE FLTNDS OF IMPROVEI%RT DISTRICTS NO. 2 AED 3, RESPECTIVZLY, TO BE USED FOR T!JE ?AY” OF PRINCIPAL Ah’D INT3FBST ON TF3 BONDS OF SAID E6PROVEP-EFT DISTRICTS. After discussion, upon motion by Director Naerkle, seconded by Director Greek, the said resnlution numbered r1185” was adopted by the following vote: AYES: Directors: Kelly, Coe, Greek, Rkerkle, Phillips I ROES: None ABSEFIT : Rone Annexations Legal Counsel informed the Board that he has looked into the procedures a program would require the adoption of a resolution by the Board setting forth the requirements for annexation, publication of the intent to annex, and the scheduling of a public hearing on the matter, and there would be no reason to exclude these lands from the Bueno Colorado Municipal Water District. It was pointed out that the Board had been previously advised t5at annexation of these sites to the District and deannexation from the Bueno-Colorado would have to be acconplisbed shultaneousl in order to avoid being left out of the MetropoEtan TlJater District. Legal Cotnisel stated that he could see no reason for deannexing from Bueno-Colorado as it is legally possible for lands to be in two districts. After discussion, upon notion by Director Greek, seconded by Director Coe, and unanimously carried, it was moved that the Lsgal Counsel be authorized to make any arrangemnts necessary to get these lands off the tax roll, Sewer Legal Counsel reported that in connection with the construction of the Program Buena Sanitation tmnk line, the Distriet “7s been served with a smmons on a condenmation suit condemning easements across our eqsements. After discussion, t3.e Board agreed that the District’s easeEents were of sufficient width to allow eonstruction of both lines within the easement and provide for the required separation footage. Upon motion by Director Maerkle, seconded by Director Greek, tht Manager was authorized to contact the Attorney for the County of San Diego and make arrangements for their use of these easements for this project. Reports of Engineer: Engineer Ford reported that authorization bas been received from the State Division of Highways to proceed with the relocation involved in the Poinsettia Road and Poinsettia Lm-e area for the new Freeway, at an estimated cost of %,PO .OO. After reviewing a map of the proposed reloeation, upon Eotion of Director Greek, seconded by Director Maerkle, asld unanimously carried, it was moved that the President and Secretary be au-thorized to sign the Agreement for this projeet and that the Staff be directed to proceed with construction of this project, for the amexation of Squires Dam and the Smta Fe Tank site and such I Subdivision The Manager presented for the Board's review the final map of La Unit Mo. 2 in facilities to be added and this Unit Ro. 2 is a small addition discussion, upon motion by Director plaerkle, seconded by Director Coe, and unanimous' carried, it was moved that the Engineer and Manager be authorized to sign off on the final map of La Costa Valley Unit No. 2 Subdivision. ' Propm-La Costa Costa Valley Onit No . 2 and explained that there is nothing new to the original subdivision, La Costa Valley Unit No. I. After The Manager informed the Board that the Quitclaim and Easemente for La Costa Unit Ro. 1 have been eorreeted and they appear to be in proper forat and they will be signed off and the deposit for the Subdivision will be obtained. Sqnires It was reported that a saraple from Squires Dam was taken by the Staff ' Dam to the Escondido Mutual Vater Compmy for laboratory testing. They could find no trace of algae and was found to be very good water quality. Water Service Tlne Manager informed the Board that keno Colorado Municipal Carlsbad Dragway Water District have been notified by letter of the term under which tfiis District will serve water to the Carlsbad Wagway but no reply has been received up to this time. san Marcos The Hanager reported that a request has been made thru the San Water Exchange Marcos County TJater District for a connection to our main traps- flowers on a 13.61 acre parcel of lam3 located on tke north side of Encinitas Road, approximately one-half Hiile east of th.e intersection of Encinitas Road and' Rancho Smta Fe Road. The Board ex?ressed concern about tapping this main transmission line and it was suggested that perhaps they wight be able to use the 4w blow-off located in that general areas. After discussion, upo~ motion by Director Coe, seconded by Director Phillip, and unanimously carried, it was moved that the Manager be authorized to negotiate an Agreement fith the Sa Maces Cou&y Water District and Buena Colorado Municipal Water District for the furnishing of water to this area through a 2" tap thru the closest blow-off on the nain line. The Manager recomended that this connection be granted on a temporary basis, for irrigation use. only, subject to a g-day cancellation period, and that the docu- ment be a recordable contract. Eeadquarters A request has been made by one of the local High School teachers Site regarding the leasing from the District of the 2 plus aeres at nwsery stock. Re Manager explained t3at the qentleman was out and looked over discussion, upon motion by Director Yaerkle, seconded by Director Greek, and unaaimously casried, it was mved that the District allow the leasing of this property at $75.00 per acre per year, providing t3ey have a liability insurance policy covering the District. The Attorney was instructed to draw up a Lease along th.ese lines for a period of one year. San Diego County Water The quarterly meeting of the San Diego County Water Agencies Meeting Agencies Assn. is scbeduled for July 16, 1964, at the Yater District as host agency. Reservations must be in by July 13, l%!+. The regular meeting of the Sen Diego County Water Vorks Group. is to be held on Tuesday, July l4., l%4, at Rpona and the Manager requested that members of the staff be allowed to attend. After discwsion, upoc motion by Director Greek, seconded by Director Coe, and untmhowly carried, it was moved that the District send as many of the staff to this meeting as want to go. Wholesale The Mmager reported that after the last meeting a notice was sent to Water the City regarding the Paul Ecke meters pointing out that they do not meet our requirements for wholesale connections and copies of our water service ordinances were also forwarded. Calls were received from t'le City Manager and the billing Clerk regarding the wording of the ordinances bat to date we have heard nothing further on the matter. Sewerage In regard to the sewer program for U-7, the Manager reported that, F'rogran following the discussion OR the City's proposal at t%e last meeting, a the District at a tirne of mtml agreement to discuss the matter of Sewers in U-7. He explained tkat no response has been received on this matter and that he had expcted soRe correspondenee or perhaps a visitation at this meeting. mission line in Encinitas Road for the purpose of irrigating I t'ne back of the lleadqnarters site for the purpose of growing 'the site, and water service could be provided by a line from our 6" tap. After .. . Singing Elills Country Club at El Cajon with Otay Mknicipal I letter was forwarded to the City Manager inviting the City to Beet with Meeting July 7, 1% -2- I Zegal Counsel Grosse reported that he had stopped over and talked to the City Manager after tke last meeting, as instructed by the Board, and had explained the Board's reactions to the City's proposal on the sewer program. In talking with the City Wager, be felt tLlat the areas of conflict on the agreemmt could be worked out and a satisfactory program cotlld be agreed upon. President Kelly re- ported that he has attended the Council meeting at the tiye the proposal was dis- cussed and has also talked with the City Nmager for a few Itiinutes. The Vmager appeared to be very favorable towards working with the District and felt something could be worked otd. Afte~ discussion, it was decided that the Legal Counsel should draw up a proposal outlining the District's views on the sewer progrm to be submitted to the City Council after consideration by the Board at the next meeting. San Diego County Water Correspondence has been received discussing the results Authority - Chlorination of the San Mego Comty Water Authority's ehlorination Progran program and requesting that each agency voice an opinion it was the Board's opinion that chlorination to insure the integrity of the aquedu.ct should be carried on at the expense of the Authority rather than try to apportion t5e costs on to the various azencies. Upon motion by Director Maerkle, seconded by Director Phillip, and unanimously carried, it was moved that the Board direet our representative on the San Xego County Mater Authority to so cast his vote. at the next Wster Agthority meeting. After discussion, Janitorial The Manager informed the Boasd that Pete Sotelo who has been performing Servfces the janitorial services for the Distriet does not wish to continue any he had contacted I&. John Sratton who had submitted the lowest bid at that tine, and he cam out and took another look at the building and submitted a higher bid of $120.00 per month for once a week service. 'Re only other cu-rrent bid received is from the Peterson Janitorial Service who will perform t5s work on a once-a- week basis at a fee of 9$80.00 per month. After discussion, upon notion by Director Maerkle, seconded by Director Greek, and unanimously carried, it was moved that we give Peterson Janitorial Service a try for a month and leave it to the judgment of the Manager. Water Billing The Manager asked if the Board wished to go to the reading of the Procedures meters and billing on a twice-a-month schedule as has been done District continue with the onee-a-month billing program and watch the delinquent accounts and keep track of them very closely. lifter discussion, it was the Board's decision that the billing procedure should continue in accordance with the existing ordinance whicl? provides for twice-a-month billing du-ring the heavy irrigation season. 1364-65 Director Coe informed the Board that he had not had a chance to discuss Audit next year's audit wit5 Peat, Marwick and Mitchell and so had nothing to from t3e firm of Eager and Carroll with a proposal to do the 1964-65 audit in the Sam manner as they did last year's audit. The selection of an Auditor for the coming fiscal year was deferred until the next meeting of the Board at which time a decision will be made. 1964-45 The Manager reported that the Committee has been doing some work on the Budget budget and it shortld be ready for subHiission at the next meeting. Ratification Upon motion by Director Greek, seconded by Director Naerfcle, and of Checks unanimously carried, it was moved that the Board ratify Checks No. 437 thru No. 473 in the amowlt of $38,882.30. longer. After reviewing some proposals which. the District had received, ~-~ during the past two years. It was his reconmendation that the report at this tine. The Vanager reported that a letter has been received I Approval of The following invoices from Boyle Engineering were presented for Invoices approval and payment: $60.00 (I) Invoice dated June 25, 1964, coverirg the review of the easenent documents and quitclaim deeds for La Costa Subdivision. revision of the water rate ordinance. preparation of cost estimates for relocztion of water main on Poinsettia Lane. $163 .OO (2) Invoice dated June 25, 1964, for consultation services on the %?&O.OO (3) Invoice dated June 25, 1964, for preliminary engineering and Meeting July 7, 1964 -3- An invoice from the San Diego County Water Authority in the amount of $26.86, covering the expenses of Superintendent Tucker on the Oroville Dam tour, was presented for payment. After discussion, upon motion by Director Maerkle, secolzded by Director Coe, and unaniknously carried, the Board approved these bills as presented, Director Greek and Engineer Ford left the meeting at 4.~37 P.M. Planning Study Director Coe reported that he and the Manager had met as San Bego Cou.nty planned on Jme 18, with Doctor Hiller and representatives Planning Comission from the County 'Planning Department, and had gone over some pracedures of adopting a zoning plan, At the conclusior, of that meeting they asked that tbey meet with the Board as a group on July 21, l%4, which is a regular meeting date, ard to work on the zoning plan with the whole Board rather than with a Committee. Legal Course1 Grosse again called the Board's attention to the fact that they would not be authorized to conduct a hearing on a zoning plan or endorse s-ach a plan as this would not be a part of the Boardfs function. He did point out, however, that the District could lend the building and facilities for such a public meeting, with the understanding that the Board is not the official body to accept or reject this plaraing program. It w8s svggested that perhaps the Board could aid the County in selecting three representatives from the property owners in the area to serve with the two Board men?bers and fucction as a Committee. After discussion, upon motion by Director Phillips, seconded by Director Maerkle, and unaninously carried, it was moved that Director Coe be avthorized to call Doctor Miller and explain the situation and clarify the Board's position that they cannot legally act as a planning group. The meeting was declared adjourned at 4:S P,M. I of the work they have dons on this area and the general I ATTEST: / & .& R. & Scretary of the Board of Oirectors I Meeting July 7, 1% -4-