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HomeMy WebLinkAbout1964-07-21; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF !E% BOARD OF DIIXECTORS OF CARISFAD MUNICIPAL VATER DISTRTCT HELD ON JTLY 21, 1964, AT 2:OO P.M., AT 5780 EL GAMIN0 IZEAL, CARLSBAD, CALIFO!NIA : The meeting was called to'order at 2:OO P. M., with Directors Kelly, Coe, Greek, Yaerkle, and Phillips answering roll call. Also present were Legal Counsel Grosse, Engineer Ford, General %nager Vood and Office Secretary. Approval of the minutes of the regular meeting of July '7, 1%4, was deferred until - - I the next meeting. Reports of Legal Counsel: .. Lido Land Legal Counsel reported that the settlement on the condemnation suit suit with the Lido Land Company has been all squared away and all of the necessary documents have been forwarded to them for execution. There was a problem on the legal descriptions but these hme been corrected. Legal Counsel pointed out that as it now stands the inprovements and landscaping pro- gram will run aboEt %!5,230 .OO which exceeds the $3,000 .OO figure which the Board agreed upon, but it was felt that some of the inprovernezts such as the fencing would have been done by the District anyway. A diagram of our proposed land- scaping program has been forwarded for their approval so that the transaction can be completed very shortly. Resolu.tion Legal Counsel read in full 8 resolution entitled "A RESOLUTION OF KO. 186 BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL VATER DISTRICT APPEZOVIT\?G TKE PROPOSED AGI?EBmT FOR GCNSTROCT1OF.T OF bJATER SYSTEF! TO SERVE SVBDIVISIOW URDS AYD FOR PERK~RMAflKE BOYD WIT?? M-I\TCHO LP! COSTA, INC., AED A?rllFTORIZIFG TRE MARAGER OF SAID DISTRICT TO EBGUTE THE SAME OR BEEAW OF TI!! DISTRICT." After discussion, upon motion by Director Naerkle, seconded by Director Coe, the said resolution numbered %36" was adopted by the following - vote: I AES : girectors: Kelly, Coe, Greek, Maerkle, Phillips NOES : Directors : None ABSFXT : Directors : None Annexations Legal Counsel informed the Board that there appears to be no reason SanLa Fe Reservoir site and that the documents for these proceedings will be ready for the next meeting. Engineer's Report: Freeway Relocation Engineer Ford reported that he had looked over the project Project in t3e field this date and there is nothing further to be done until the District receives the signed Agreement with the State at which time work can commence OR the project. why t%e District should not annex the Squires Dam site and the I Revision of As ha.d been discussed prior to the meeting, the Manager reported that Director tke Registrar of Voters Office has submitted recommendations for Divisions certain chanqes in the division boundaries for the Directorships of and discussed the matter in detail and it was their suggestion that the District take no steps to officially change these boundaries until the next scheduled election for Directors. After discussion, it was decided th.at no further.action would be taken on this matter vntif such revisions are required for an election. SEYA Chlorination In regard to tF.e SDXAts ct?lorl.nation program w%ich was dis- that the Authority Board of Directors have voted to carry on the District. Ee explained that he had made a trip to their office -oP=m cussed at the last meeting, the Wager informed the Board a continuous chlorination program. general Yne Manager reported that the District is continuing to run at the rate Activity of Ir, second feet for waterflow. There was some trouble with the tele- metering system last week but no one was out of water and the B-I-F man checked the system and made the necessary reoairs. Insurance The Manager informed the Board that a note has been received from the Program Bondy Insurance Company regarding the renewal on the fire insurance l%4. After discr:ssion, it was decided that the Manager shou.ld check over the proposals which were submitted 3y the Bondy Insurance Company and McClellan Insurance Company for comparison as to coverage and rate and report back to the Board at the next meeting. policy for the Readquarters buildings which will be due as of August 7, I Rancho La Costa The by-pass unit for the La Costa Valley Subrllvision has been put Subdivision into operation today, t3e Nmager reported, and the Subdivider is preparing to start on their installation program for the water sys tem. Copies of the Agreement for the construction of the water system were handed to the principals of the Corporation for the Subdivision and the Nmager inforxed the Soard that we expect to have the executed documents in our hands next week. Budget The Manager reviewed some of t'qe Capital Outlay items which the Budget 1954-65 Committee has discussed and incorporated into the tentative budget as follows: the addition of a staff car for use of Board members and staff, radio equipment for District vehicles, the construction of a house for the Squires Dam mea, and tools, materials and equipment to complete the Shop Building. In order to finance these it would reqrtire a tax increase in the Ceneral District to 12 $ u.p from ?&-# . He pointed out t'flere are several matters which must be decided upon before the final fiwes for the budget can be arrived at, and he then asked that the Board consider the following item, With regard to the construction of a house at the Sqvires Dm site, he requ.ested a decision as to whether t'ne total amount of $15,000.00 should be financed in the current budget or should be amortized over a period of years. The possibility of buying a trailer for use as a caretaker's house was suggested and discussed as a more econoclSca1 plan and Director Greek offered to check into the financial aspects of such. a program, financing to be on either a lease-purchase program or long term financing. 'I Director Coe explained that the actval operating expenses of the astrict are up about 20% and it was felt the City is getting by far the most benefit from Squires Daq and more of the expenses should be applied to the City rate. It was their recogmendation that the wholesale rate to the City be increased by $2.00, and he asked for an expression from tkre Board on this proposal. After discussion, the Board agreed that such an increase should be incorporated irto the budget if the operation of the District necessitates an increase at this time, 1% was explained that the 1963-64 Budget had allocated funds in the amount of $u,OOO ,oO for the redemption of callable bonds in the Improvement District No. 3 series and that the funds are available for this transaction as budgeted, or as an alternative, the fuads can be re-allocated, thus serving to reduce the tax rate. After discussion, the Board a:yreed that, because of the high interest rate, it would be better financial planning to call these bonds with the funds available and proceed with th.e budget on Kcat basis. Director Phillips bronght u.p the matter of providing eitber sone gasoline or a travel allowance for the office staff to compensate them for the extra expense involved in travelling out to the Eeadquarters. After discussion, upon motion by Director Phillips, seconded by Director Coe, and unanimously carried, it was moved that the Manager work out some gasoline mileaTe formula for the personnel in the office , Annual Direckor Coe reported that two proposals have been received on the audit Audit for 1964-65 and letters from the two firms were read in full, listing 1964-65 the following fees for andit services: I Eager and Carroll, Associates $ 1350 .OO Peat, Nmick and Mitchell 9 l.400 .oo After discussion, Director Coe offered his recommendation th.at the fdrm of Peat, Fkmick and Mitchell be selected and, as a basis for his recommendation, he called at,tention to the firm's experience in the water field and the fact that they are located locally and are available for consultation on District financial matters which may arise. Upon motion by Director Phillips, seconded by Director &erkle, and unanimously carried, it was moved th.at the Board accept the Secretary's re- commendation and award the audit to Peat, Marwick and YAtchell. Iketing July 21, 1% -2- San Diego County Legal Counsel informed the Board that he had reviewed the letter Water Authority from the San Diego County Water Authority concerning the tax levy Tax Levy for that agency and the District's decision as to whet2er this levy should be made by the SDCW or collected thru. the District's levy and paid from District's fu-nds, and that no action will be required to continue wit? the cvrrent procedure. Ratification Upon motion by Director Faerkle, seconded by Director Greek, and of Checks unanimously carried, it was moved that the Board ratify Checks VO. I 472 thru Yo. 486, in t?e amomt of 32,1,15 .O 5 . The following invoices were presented for approval and payment: Invoice in the amount of $228.00 submitted by Jack Y. Kubota, covering engineering and adrnintstrative confe- i ences . Invoice in t%e amount of 9240.00, submitted by %ssell Grosse, covering legal services. After discussiorm, upon motion by Director Greek, seconded by Director Phillips, and unanimously carried, it was moved that the District pay these bills in the amount of $Z4O,OO to Russell Crosse, and $228.00 to Jack Kubota, and tkat in the future his services be on a call basis. Planning President Kelly informed the Board some of the property owners had Commission called him last week to express their concern over information that Report t'7ey had received that the County Planning Copmission bas proposed a zoning classification of R-1-53, requiring a total area of 8 acres for one residential. building, in the outlying areas of tf?e District. A meeting of the property owners, who could be contacted, was held yesterday, and the group voted to form a committee to be known as the Sou.th Carlsbad Land-Owners Association and W. E. ITerrill, an Engineer from Encinitas, was appointed to act as spokesman for the Group and discuss this matter with the County. Director Coe explained that originally the County Planning Director and his staff were schedxled to attend today's meeting to discu-ss the zoning plan for the area but he had called Dr. Miller and suggested that the meeting scheduled for today be postponed until he hears further from the District. It was suggested that perhaps the Board should turn over all of these zoning procedures to the newly formed South Carlsbad Land-Owr.ers Association and President Kelly agreed to call Dr. Pfiller and explain the matter. Upon motion by Director Greek, seconded by Director ;Phillips, and unanimously carried, the meeting was declared adjourned at 3:45 T. M. ATTEST : "4 4: k Secretary of the Board of Directors I Keeting J"@y 21, 1%4 -3-