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Home My WebLink About1964-08-04; Municipal Water District; MinutesMImS OF A RFGVUR MEETING OF THE BOARD OF DIECTORS OF THE CARLSBAD PURSICIPAL CARLSRAD, CALTFORXTA : WATER DISTRICT HELD ON AVGUST A, 1934, AT 2:oo P.F., AT 57m EL CMTINO REAL, The meeting was called to order at 2:03 P.M., by Vice-President Maerkle with Directors Coe, Greek, and Phillips answering roll call. President Kelly was present after 2:35 P.M., as recorded. Also present were General Namger irJooa, Legal Counsel Grosse, Engineer Ford, Superintendent Tucker, and Office Secretary. Approval of Upon motion of Director Greek, seconded by Director Phillips, and Vllnutes unanimously carried, tbe minutes of the regular meetings of July 7, I l%4, and July 21, l%4, were approved as transcribed and mailed by the Secretary. Report of Legal Counsel: La Costa Valley Legal Counsel read in fvll a resolution formalizing the acceptance Subdivision of the La Costa Valley Subdivision Unit No. 1, entitled "A RESOLUTIOX Resolution OF THE RORRD OF DIRECTORS OF CARTSYAD MJ5?TCIPAL WATXR DIST?ICT No. 188 AUTHORIZIBG TYE YAUAGER TO BTTER INTO AN AGREENEFTT FOR COBSTRITCTION After discussion, upon motion by Director Greek, seconded by Director Coe, the said resolution ntxubered tf188f' was adopted by the following vote: OF MATER SYS!Y3F! TO SERIE STSBDI~JISIOM LAi\rDS AYD FOR PFRFORJMYCE BOKD. n AYES : Directors: Coe, Greek, Naerkle and Phill.iFs XOES : Directors : none ABSENT : Directors : Kelly Lido Land Co. In regard to the settlement for the suit with the Lidc Land Company, Condemnation Legal Counsel reported that the easement description f'or the overflow Suit drain line has been prepared and mailed to the firm ar.d the entire I matter should be finished by the next meeting. Sewerage The Manager informed the Eoard that nothing further has been received Program from the City of Garlsbad on the sewer program and the Dist;rict's to discuss the City's proposal and work out a cooperative program. Af'ter discussion, Legal Counsel Grosse offered to arrange a meeting with the City Managw and City Attorney and the District Xanager and himself to discuss some of the points in the City's proposal wbich are not acceptable to the District. The Board concurred in this su-ggestion and Legal Counsel was mthorized to arrange such a meeting for suggestion that a committee from the City meet with District representatives p Thursday, August 6, l%$. Reports of Engineer: Engineer Ford informed the "oard that there has been no activity on ergineering matters to report and,on the Poinsettia lioad relocation, we have not keard back from the State. Insurance The Manager informed the Board that he has checked over tke proposals on Program the fire insurance coverage for the Headquarters buildings wh.ich is up for renewal and it was his recommendation that the District accept the renewal proposal submitted by the present camier, Bondy's Insurance Agency. After discussion, upon motion by Director Creek, seconded by Director Philli.ps, and un- animously carried, it was moved that the Board allow the Wmager to rmew this in- surance policy with. the Bondy's Insurance Agency. The Manager also presented for approval the premium notice from XcClel.lan Insurance in the amount of $l,O 59.00, covering renewal of the District's Comprekensive Multiple Liability Policy for- the coming fiscal year. Upon motion by Director Greek, seconded by Director Coe, and unanimously carried, it was moved that the Manage!r be authorized to renew this policy and pay the premium due. Proposed Copies of the Proposed Budget for the fiscal year 1964-65 were submitted Budget by the Wager and passed to Board members. He explained that the budget 1964-65 was prepared on the assumption t3at the District will self 7500 acre feet increase in the wholesale water rate to the City. Ee reviewed the budget allocations for the operating expenditures and explained that these estimates were based on previol I of water, with no change in th.e retail rate and a $2.00 per acre foot years I actual expenses and should be realistic. Some phases of the District's operation have increased in cost during the past year and the budget z.llocations for these expenditure accounts have been increased to reflect these changes. The total operating budget, including the allocation for Capital Expenditures, shows an increase of $12,000 .DO over last years f nudget. President Kelly arrived at this time, 2:35 T.M. Discussion was held on the detailed listing for the Capital Expenditures portion of the 3udget as follows : With regard to the $3,500 allocation for a car, the Board did not feel. there is sufficient need for such a vehicle at this time, but indicated th,ey mi.ght consider purchasing another pick-up, if t'lere is a transportation problem. After discussion, the Nanager agreed to use his personal truck for District business, when necessary, and a trip sheet will be kept OE sltch mage for retmbursement by t??e Iiistrict at the rate of log! per mile. The 83,500 allocation will be deleted from the budget, thus lowering the anticipated tax rate for the General Ilistrict from ll$$ to lf3$-$. Considerable discussion was held on the $3,200 allocation for ra-dios f'or District vehicles and the Manager explained th8.t it is estimated this would provide funds for the pu.rchase of three mobile units, the two District pick-ups and his own truck, and a base station. Director Maerkle pointed out that with such a small radion operation experience has been that the maintainance costs run extremely high anti suggested that perhaps another mobile telephone unit might be more economical. After discussion, upon motion by Director 'Phillips, seconded by Director Greek, and unartirr?ously carried, it was moved that the Nmager be instructed to look into the radio matter and come back with a. closer estimate and if the estimate is within reason it should be a budget item. The Manager informed the Board that a budget allocation in the amount of $7,500 has been included which wou.ld allow ~6,000.00 for the purchase of a house trailer and an additional $1,500 .OO for grading, water and electric line, septic t;d, etc. After discussion, it was agreed that the Wager should obtain some firn figures on the purchase price of the trailer which will be placed at Squires Dam as EL caretakerts resideace, and will be occu.pied by Superintendent Tucker and his family. The allocations for office machines and shop equipment and materials were discussed briefly and approved by the Board. The Manager explained that funds have been provided in the salary accc1unt)s for salary adjustments which he recommended as follows: Kenneth Rilgore, Watenacwks Operator from $&IO.OO to $450 .00, an increase of $50 .00 per month; Office Secretaries 3Jilda Simpson and Mary Dennis, an increase of $35.00 per month, which would include $10 .OO as a transportation allowance, and bring the salary rate of YTS. Simpson from 3450 .OO, to $485.00, and Iks. Dennis from 3300 .OO to $335.00. After discussion, upon motion by Director Phillips, seconded by Director Coe, and unanimously carried, it was moved thal the Board accept the recommendations of the Finance Committee and that; these salary increases be approved. The Ymager indicated that he would prefer hiEi transportation allowance on a mileage basis rather than on a flat monthly sun and it was agreed that it would be handled on that basis. After furtFer discussion, upon motion by Director Greek, seconded by Ilirector Coe, and unanimously carried, it was moved that the Manager be instructed to pl'epare the budget, as discussed, in final form and that a formal budget be presented at the next meeting for approval and acceptance. The Manager requested that he be granted permission to have a new reproduction machine brought in on a month's trial basis to see if we want to arrange for such on a monthly service basis. Resolution After discussion or, the rate increase on wholesale water!, Legal Counsel No. le? read in full a resolution entitled "A RESOLVTIOF OF TPE ROARD OF DIRECTOR CHA2GES FOR MHOLESAIX !r,ip_!PER SOLD, DTSTRTBUTED AYD IIELITE*mD BY THE CAILL9BAD NTNICIPAL VAER DISTRICT AWD AEEUILFG KESOLVTTG?? FYO. 179.'! After discussion, upon motion of Director Maerkle, seconded by Director Phillips, the said resolution rlumbered t1187lr wa! adopted by the following vote: I I I OF CP-XSBAD MONIGIF'AL WATER DISTRICT ESTABLISHTXG AYD FIIZKG UTES &ZD Meeting August 4, l%4 -2- AYES: Directors : Kelly, Coe, Greek, Maerkle, Phillips I?O?S : Directors : Bone ABSEYT: Directors : Rone Personnel The Manager informed the Soard that he would like permissicm to start work out a personnel ordinance which would also include such items as holidays, sick leave benefits, etc. The Manager was authorized to proceed with such a study, Headquarters Director Naerkle pointed up the need for more adequ.ate 3lghting during Building the night-time hours for t3e Headquarters buildings and the Manager on a study of the personnel classifications, salary rates, etc. and I was instructed to take steps to provide for such. Ratification Upon motion by Director Greek, secor.ded by Director Y!exUkle, and of Checks unanimously carried, the Board ratified Checks 110. 487 thru Eo, 504, in the mount of $3,285.04. Upon proper motion the meeting was 3eclared adjowned at 4:13 P.M. ATTEST : URL Secretary of the Board of Directors I I Meeting Angust 4, l%4 -3-